Austin ARMA Chapter

Networking and learning opportunities for all who work toward effective records and information management.

Upcoming Chapter Events

    • Tuesday, March 19, 2024
    • 11:30 AM - 1:00 PM
    • 4815 Mueller Blvd, Austin, TX 78723
    Registration is closed

    The March Austin ARMA meeting will be held March 19, 2024 from 11:30 a.m. to 1:00 p.m. This hybrid in-person/virtual* meeting is free for chapter members and only $5 for guests. Lunch will be provided for In-Person attendees, or you can bring your own.

    Topic:

    Building a Well-Oiled Machine

    AKA putting together a fabulous RIM team!

    Join the team from Austin Energy for a fun and interactive session on how we built our RIM team to handle a department of 2,000 and drive our program to compliance.

    The road to Compliance has been long. We started out in 2008 on a straight road, took a left at Change in Analyst Avenue, took another left at 2nd Change in Analyst Road, took a very short detour to Analyst Three Street, then finally hit the interstate. Road construction began in 2019 with Ricka and the toll road opened in 2022 when Kim joined the crew. A left turn in 2022 to pick up Annie, a detour in 2023 when we added Vickie and a final rest stop in 2024 for Jo.

    Now we have a well-oiled machine, and we’d like to share the challenges and triumphs of our program.

    Please join the team from Austin Energy:

    Ricka Zobel

    Annie Rodriguez

    Jocelene Ortiz

    Vickie Stephens

    And Kimberly DeCola

       Parking Information:

      We will meet in-person at the Austin Energy Headquarters located at 4815 Mueller Blvd, Austin, TX 78723. Find free visitor parking in the garage.

      Virtual Information:

      *A link for attending the meeting remotely will be provided in advance of the meeting.*

      • Tuesday, March 26, 2024
      • 5:30 PM - 6:30 PM
      • Austin Central Library, Room 471, 710 W. Cesar Chavez St. Austin, TX

      This meeting will focus on Part 6 (Business Cases) of the Certified Records Manager (CRM) exam.

      Date: Tuesday, March 26, 2024
      Time: 5:30pm – 6:30pm
      Topic: Business Cases - Essay style writing in response to Business Cases

      Location: Austin Central Library, Room 471
      710 W. Cesar Chavez St.
      Austin, TX.

      *** If you cannot attend in-person, please feel free to join remotely via Teams Meeting. Join on your computer, mobile app or room device:

      Click here to join the meeting

      Meeting ID: 239 950 794 925
      Passcode: e3xZjR

      Download Teams | Join on the web

      Or call in (audio only)

      +1 512-831-7858

      Phone Conference ID: 957 670 334#

      This is a great opportunity for you to learn and to have some discussion with your fellow CRM and CRA candidates, or to just find out more about the process and requirements for earning the CRM or CRA designation.

      SAVE THE DATE: If you cannot attend on the 26th, the next CRM Study Group meeting will be scheduled for Tuesday, May 14th. Mark your calendar now!


      • Saturday, April 13, 2024
      • 8:00 AM - 1:30 PM
      • 9301 Johnny Morris Rd, Austin, TX 78724
      Austin residents can prevent identity theft by properly disposing of personal records and information at Austin ARMA’s Spring Shred Day, Saturday, April 13, 2024. The event is sponsored by the Austin Chapter of ARMA (a not-for-profit professional association and the authority on governing information as a strategic asset) in partnership with Balcones Shred, a trusted document destruction company in Austin, Texas. Drop-off will be held at Balcones Shred, 9301 Johnny Morris Rd. from 8 a.m. to 1:30 p.m.

      Balcones Shred will accept the following paper items:
      • Papers with personal or confidential information
      • Tax returns
      • Bank records
      • Invoices
      • Receipts
      • Medical records
      Residents can bring their paper records in boxes no larger than 24 inches by 24 inches by 36 inches for shredding. In order for the documents to be shredded, the items must be dry paper in a cardboard box with fitting lids.  All boxes and paper will be recycled.  No plastic bags, hard plastics, electronic media or three-ring binders will be accepted.  

      Shredded paper should not be placed in your blue recycling cart at home because it is difficult to capture these very small particles during the recycling processing. Residents are encouraged to take advantage of the Shred Day opportunities so that the shredded documents can be recycled.

      Monetary donations will be accepted at the event.  Half of all donations will go to the Austin ARMA Chapter and the other half of donations will go to the Central Texas Food Bank.

      For additional specifications regarding how all shredded material should be prepared, please visit https://www.austinarma.com/shred-day. Email us at austinarmachapter@gmail.com.




      • Sunday, April 14, 2024
      • 11:00 AM - 4:00 PM
      • Scholz Garten & Saengerrunde Hall,

      Austin ARMA is a proud sponsor of the Austin Archives Bazaar.

      The Austin Archives Bazaar (http://www.austinarchivesbazaar.org/) is a FREE, fun, and engaging event open to the public and appropriate for all ages. At the heart of the event are tables featuring Austin area archives showing off their amazing collections and services in one space, and promoting the diverse cultural heritage resources available to the public in our region. The Austin Archives Bazaar is organized by the Archivists of Central Texas (ACT), a non-profit (501(c)3) group of local professional archivists.

      This is the sixth biennial Austin Archives Bazaar, and they just keep getting better! In April 2022 we had:

      ·   400+ attendees

      ·   Guest emcee, Chet Garner, host of The Daytripper 

      ·   400 goodie bags filled with koozies, stickers, pins, and literature from repositories and sponsors

      ·   23 participating repositories 

      ·   11 engaging lightning talks

      ·   8 fascinating speakers

      ·   14 fabulous door prizes

      ·   A preservation station

      ·   An Oral History Booth

      ·   AND 40 generous sponsors

      This year’s AAB will be held on Sunday, April 14th from 11 AM to 4 PM at the Scholz Garten & Saengerrunde Hall.  More information to come at AustinArchivesBazaar.org


      • Wednesday, April 24, 2024
      • 8:00 AM - 11:00 AM
      • In-Person at Austin Energy Headquarters (4815 Mueller Blvd, Austin, TX 78723) or Virtual via Webex
      Register

      Records and Information Management (RIM) 101

      Wednesday, April 24, 2024 | 8:00 a.m. - 11:00 a.m.

      Location: Hybrid Meeting

      In-Person at Austin Energy Headquarters (4815 Mueller Blvd, Austin, TX 78723)

      or

      Virtual via Webex

      Cost: $25 Chapter Members, $35 Guests

      Join us for Austin ARMA's celebration of RIM month! Alex Webb will present on the fundamentals of Records and Information (RIM) programs.  This overview of Records and Information (RIM) offers a refresher on basic concepts what is a record, what types of regulations govern your records, what your responsibilities, and what fundamental concepts (e.g. The Principles, definition of a record, the record life-cycle, Information Governance, Enterprise Content Management, etc.) should you use to build your records program.


      Alex Webb

      A person in a suit and tie Description automatically generated

      Alexander (Alex) Webb, CRM, IGP, CHP, is a Senior Project Manager and RM/ECRM Consultant for IQBG and has over 14 years of experience in the development and implementation of RM Programs and ECRM systems for local governments.  Prior to joining IQBG, Alex was a Senior Business Process Consultant for the City of Austin, Texas where he oversaw the implementation projects of the city-wide ECRM and provided continued life-cycle support of the system.  As the Records and Information Management Officer for the Capital Metropolitan Transportation Authority, Alex developed the authority’s new RM Program strategic framework and oversaw the migration of their digital assets to a new ECRM system.  In the past Alex has served the Austin Chapter as the Treasurer from 2017 to 2019 and as the Vice-President and Seminar Co-Chair from 2012 to 2015. Alex is a Certified Records Manager (CRM), an Information Governance Professional (IGP), a Certified HIPAA Professional (CHP), and holds a Bachelor of Public Administration from Texas State University.


      Consider staying onsite after class and joining us for our regular April Chapter Meeting at 11:30 a.m.

      We will meet in-person at the Austin Energy Headquarters located at 4815 Mueller Blvd, Austin, TX 78723. Find free visitor parking in the garage.

      *A link for attending the meeting remotely will be provided in advance of the meeting.*

      • Wednesday, April 24, 2024
      • 11:30 AM - 1:00 PM
      • 4815 Mueller Blvd, Austin, TX 78723
      Register

      The April Austin ARMA meeting will be held April 24, 2024 from 11:30 a.m. to 1:00 p.m. This hybrid in-person/virtual* meeting is free for chapter members and only $5 for guests. Lunch will be provided, or you can bring your own. 

      Finding the Courage to Move Forward: A conversation with Mark Packard regarding his experience of developing a first in class records management program and its eventual demise.

      Speaker Bio:

      Mark Packard, CRM, OCSA

      Mark Packard is a Records & Information Architecture Program Manager at the Lower Colorado River Authority headquartered in Austin, TX where he directs the records management program for one of the company’s business sectors.  He is responsible for developing, implementing, and communicating the records management strategy and establishes policies and procedures designed to achieve management and business goals while satisfying audit, legal and regulatory compliance requirements. 

      Mark has 25+ years of experience in Records & Information Management.  He gained this experience in a variety of organizations within the public, financial, and manufacturing industries.

      Mark earned a B.S. in Business Management & Marketing from Edgewood College in Madison, Wisconsin and has obtained the Certified Records Manager designation from ICRM. Mark served on the Board of Directors for ARMA Milwaukee and AIIM Wisconsin.  In addition, Mark is an OnBase Certified System Administrator and served 8 years in the U.S. Navy.

        Parking Information:

        We will meet in-person at the Austin Energy Headquarters located at 4815 Mueller Blvd, Austin, TX 78723. Find free visitor parking in the garage.

        *A link for attending the meeting remotely will be provided in advance of the meeting.*

        • Tuesday, April 30, 2024
        • 8:00 AM - 4:00 PM
        • Austin Convention Center


        As a technology professional in Central Texas, you are invited to this important security and technology event at InnoTech Austin. The region's largest IT and security conference & expo. Below are details for complimentary and discounted conference passes to the event. This conference also includes Contact Hours for continuing education credit. Feel free to share with others at your org.

         ARMA Invites you to InnoTech Austin - Passes Available

        InnoTech – Austin’s IT & Security Conference
        Tuesday, April 30
        Austin Convention Center

        www.innotechaustin.com for information & registration

        Two Registration Options & Discount Codes:

        1 - Use Discount Code INN99 for complimentary InnoTech conference only.  Complimentary Registration includes more than 20+ conference sessions, morning keynote, exhibits and more.  (Does not include special events or luncheons) 

        2 - Use Discount Code INN20 for 20% off price of Women in Tech Summit, ISSA Keynote Luncheon or CIO Gala Luncheon.  Full InnoTech conference access is included with a special event registration. 

        Here are a few InnoTech conference tracks (ALL great reasons to take part in InnoTech):

        DevOps and Cloud Native Technologies

        - Data, Analytics & AI Track
        - Security and innovation

        - IT Executive Led Panels

        - Prizes including iPad, XBox, Beat headphones, flat screen TV and more
        - InnoTech Happy 45-Minutes (the perfect place to mingle over complimentary beverages and exhibits)

        Plus, much more!

        For all of the latest conference session additions, or to register, visit www.innotechaustin.com

        • Tuesday, May 21, 2024
        • 11:30 AM - 1:00 PM
        • Austin Energy Headquarters Auditorium 4815 Mueller Blvd. Austin, TX 78723

        Join Austin ARMA on Tuesday, May 21st, to show your appreciation for our chapter business partners.

        Hear from our business partners, who have been supporting our chapter, and reconnect with colleagues.

        Have a question you’d like to submit and have our partners respond? Send your questions to austinarmachapter@gmail.com.

        This event is for members and business partners only.  The event is free and lunch will be provided, but please help us get an accurate headcount for lunch by registering in advance. 

        Event is in-person at the Austin Energy Headquarters Auditorium (4815 Mueller Blvd., Austin, TX 78723. Free parking in the Austin Energy garage, see map below.


        • Tuesday, June 18, 2024
        • 11:30 AM - 1:00 PM
        • TBD


        More details coming soon!

        You are invited to attend the annual June Member Appreciation Luncheon! Our final meeting of this chapter year is dedicated to show our appreciation to our members, business partners, and volunteers.

        This event will be in-person only, so join us for a complimentary lunch, networking, door prizes, awards, and a good time! Registration is free, but required, so make sure to RSVP before the deadline of Friday June 14, 2024.

        Location: TBD

        Time: 11:30am - 1pm

      ARMA International Events




      Contact Us:

      austinarmachapter@gmail.com

      P.O. Box 27435, Austin, TX 78731-3064

      (512) 937-3347 (leave a message for a return call)

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