Specialist, Records - Austin Community College (ACC)

Closing Date: 09/13/2019
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Location: Service Center

Hours: 40 hours/week as assigned; Generally Monday-Friday, 8 am - 5 pm

Salary: Specialist 4/114 ($31,200.00 - $36,267.00)

FLSA Status: Non-Exempt

Reports To: Director, Institutional Records

Criminal Background Check: Pre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.

Intern - Records Management

Description: The Records Management Intern will report directly to the Coordinator, Records Management. This position is responsible for providing assistance with access issues and assist Department Records Coordinators with records audits and destruction processing.

Primary Responsibilities:

  • Provide internal customer service by assisting Records Management Coordinator in organizing department records and metadata identification in SharePoint.

  • Assist departments with processing inactive records for secure destruction.

  • Assist Department Records Coordinator (DRC) and Records Management Coordinator with department records audits.

  • Provide customer service to internal customers by assisting with locating records in SharePoint.

  • Assist with processing box order requests for paper documents with outside storage vendor. • Perform routine administrative tasks for Records Management Coordinator.

  • Support Capital Metro's safety culture by following safety and security policies, considering safety in every action and reporting safety and security concerns.

  • Learn enterprise records management software.

  • Perform other duties as assigned.

Minimum Qualifications

  • Full-time student currently enrolled in undergraduate or graduate studies in Records Management, Public Administration, Master of Science in Information Studies (MSIS), or related major degree program.

  • One-year of customer service experience in an office environment preferred.

  • Knowledge of filing or records or information management and customer service support for application software preferred Knowledge Skills And Abilities

  • Knowledge of Microsoft Office Suite.

  • Excellent interpersonal skills to communicate with all levels of customers.

  • Detail oriented

  • Ability to organize emails, documents and stay on top of tasks.

  • Ability to maintain a high level of confidentiality

  • Ability to work independently with minimal supervision

The Intern will work up to 20 hours per week between the hours of 7am and 6pm, Monday – Friday.


PAY RANGE - 11.00 - 18.00 - HOURLY

Records Analyst - Office of Real Estate - City of Austin

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Posting Title: Records Analyst

Job Type: Full-Time

Division Name: Office of Real Estate

Minimum qualifications

Education and/or Equivalent Experience:

  • Graduation with a Bachelor’s degree from an accredited college or university plus one (1) year of records management experience.

  • Experience may be substituted for the required education up to a maximum of four (4) years.

  • Completion of COA Records Management Certificate Program may substitute for two (2) years of experience or education.

Licenses or Certifications:

  • Must have valid Texas Driver’s License.

  • Must have City of Austin’s Records and Information Management Certificate or must obtain Certification within two (2) years of hire/appointment.

Preferred Qualifications

  • Experience working with government records. Governmental real estate records a plus.

  • Certified Records Analyst (CRA) or Certified Records Manager (CRM).

  • Experience in records, information management, or document control where primary function of the position was to establish and maintain records management processes and procedures or perform document control.

  • Knowledge and experience with electronic management databases.

  • Understanding of State Records Control schedules.

  • Prior experience training others of records management programs.

  • Prior experience with data organizational skills working with MS Excel and SharePoint.

  • Ability to travel to more than one work location.

Apply here!