Records Analyst (Temporary) - Austin Convention Center - City of Austin

The City of Austin is looing for an experienced Information Management professional to work a temporary assignment handling a combination file share cleanup/ migration related to a SharePoint build out.

The right candidate will be working primarily on cleaning up a file share in accordance with our records control schedule but there may be other duties related to the same project.

The position will be at the Austin Convention Center, Monday through Friday with exact days/ times to be determined.

A CRA or CRM is preferred but not required.

For more information, please contact Kimberly DeCola at Kimberly.DeCola@austintexas.gov or call 512-404-4063.

Feel free to email a resume with a cover letter to Kim.

Records Analyst - Office of Real Estate - City of Austin

Apply here!

Posting Title: Records Analyst

Job Type: Full-Time

Division Name: Office of Real Estate

Minimum qualifications

Education and/or Equivalent Experience:

  • Graduation with a Bachelor’s degree from an accredited college or university plus one (1) year of records management experience.

  • Experience may be substituted for the required education up to a maximum of four (4) years.

  • Completion of COA Records Management Certificate Program may substitute for two (2) years of experience or education.

Licenses or Certifications:

  • Must have valid Texas Driver’s License.

  • Must have City of Austin’s Records and Information Management Certificate or must obtain Certification within two (2) years of hire/appointment.

Preferred Qualifications

  • Experience working with government records. Governmental real estate records a plus.

  • Certified Records Analyst (CRA) or Certified Records Manager (CRM).

  • Experience in records, information management, or document control where primary function of the position was to establish and maintain records management processes and procedures or perform document control.

  • Knowledge and experience with electronic management databases.

  • Understanding of State Records Control schedules.

  • Prior experience training others of records management programs.

  • Prior experience with data organizational skills working with MS Excel and SharePoint.

  • Ability to travel to more than one work location.

Apply here!

Records Coordinator II - Right of Way Division - TXDot

Click here to learn more and apply.

Job Title

Records Coordinator II - Right of Way Division

Description:

Location

$34,918.00 – $55,130.00 yearly

AUSTIN

Full/Part Time

Full-Time

Regular/Temporary

Regular

Overnight Travel

Never or rarely

Military Occup Specialty Code


State Classification Title:  Archivist II

Occupational Category: Library and Records 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category.
 http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx  

General Description

Performs records management work by classifying, retaining, disposing, and protecting Department records for the Right of Way Division in accordance with state-mandated laws concerning document and records retention and disposition. Work requires contact with Department staff, other state agencies, contractors, and the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to supervisor.

Duties

The essential duties for this job include:

  • Logs, files, and cross-references correspondence; and verifies documents/records.

  • Scans documents for conversion to electronic imaging.

  • Maintains onsite and offsite transportation project documentation and records inventory; travels to offsite records center as needed

  • Maintains records tracking databases.

  • Assists in responding to open records requests.

  • Assists with maintaining the district/division records file plan.

  • Classifies, retains, disposes, and protects Department records.

  • Researches and responds to requests for transportation project documentation and records.

  • Organizes records storage and destruction, and completes records destruction logs and forms.

  • Communicates records and information management rules, policies, and procedures.  Performs other job responsibilities as assigned.

Competencies

The required competencies for this job include:

  • Records management principles and procedures

  • Automated records storage and database retrieval systems

  • Applicable laws, rules and regulations

  • Customer service and public relations for maintaining effective working relationships with individuals and groups

  • Analyzing and organizing business and technical data

  • The use of personal computers, applications and systems

  • Maintaining a safe working environment

  • Communicate effectively and collaborates and cooperates with others and builds effective working relationships with internal and external members to accomplish organizational goals

  • Work in an office and warehouse environment available for use by all business units

  • Protects sensitive and confidential information

Education

This job requires the following:

  • Bachelor's Degree in a related discipline.

Work Experience

This job requires the following:

  • 3 years in administrative, general clerical, library, records management, or related experience.

  • Experience can be satisfied by fulltime or prorated part-time equivalent

Administrative Assistant I (Records Assistant) - Texas Parks and Wildlife

Administrative Assistant I (Records Assistant)

Salary: $2,599.14 Monthly

Location: Austin, TX

Job Type: Regular Full Time

Division: Support Resources

Job Number:19-00279

Branch: RECORDS MANAGEMENT

Closing: 2/12/2019 11:59 PM Central

Work Address: TPWD Records Management, 4044 Promontory Point, Suite 1, Austin, TX 78744

Hiring Contact: Melissa Laneman, (512) 804-2545 ext. 201

General Description

Under the direction of the Records Manager, this position is responsible for administrative support to the Records Management Unit and Texas Parks and Wildlife's Records Management Officer and Records Management Program.  Provides TPWD division staff with record storage, filing, retrieval, destruction and publication assistance. Responsible for maintaining records, files, compiling reports, answering and routing calls, and creating purchase orders and ordering office supplies.  Assists with daily operational tasks and maintenance of Records Center facility.  Provides records circulation, inventory control and retrieval services for TPWD staff.  Utilizes a records storage tracking system to retrieve records, create and edit inventory, verify transactions and create labels.  Works under close supervision, with minimal latitude for the use of initiative and independent judgment.  Performs additional duties as assigned.  Complies with all Agency, Division and Branch rules, regulations and procedures. 

MINIMUM QUALIFICATIONS:
Education: Graduation from High School or GED.

Experience:

  • Two years experience in administrative support duties, clerical, inventory control work or records database;

  • Two years experience in customer service;

  • Experience with desktop computer and standard desktop software.

Licensure:       

  • If driving is required, applicant must possess a valid State driver's license.

PREFERRED QUALIFICATIONS:

Experience:

  • Experience working in records management and/or in a records storage center; 

  • Experience moving boxes and files within a records storage center;

  • Experience using a records-tracking inventory system;

  • Experience working with microfilm records;

  • Experience with operation of light to medium weight equipment such as a palletjack, shelving ladder, material carts;

  • Knowledge of Oracle or CAPPS systems.

Knowledge, Skills and Abilities

  • Knowledge of general office procedures;

  • Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles and other office procedures and terminology;

  • Knowledge of government records retention policies and procedures;

  • Knowledge of basic accounting and purchasing procedures for State of Texas;

  • Knowledge of digital scanning, imaging application and related standards;

  • Knowledge of spreadsheet creation;

  • Skill in using MS Word, Excel and Outlook;

  • Skill in basic databases and software applications;

  • Skill in effective verbal and written communication;

  • Skill in providing quality customer service in a courteous and professional manner;

  • Skill in effective interaction with staff at all levels of the department and other state agencies and organizations;

  • Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts;

  • Ability to accurately follow instructions;

  • Ability to compile statistics and create reports;

  • Ability to implement administrative procedures; to interpret rules, regulations, policies and to communicate effectively;

  • Ability to assist in training others;

  • Ability to work as a member of a team;

  • Ability to perform manual labor including, lifting supplies and materials up to 40 lbs.;

  • Ability to conduct work activities in accordance with TPWD safety program.

ERCOT Summer Intern 2019 - Digital Archiving

Learn more and apply here.

Our summer internship program is a paid learning experience targeting primarily for students who have a GPA of 3.0 or better and who have at least completed their sophomore year.

Graduate students are also highly encouraged to apply.

Graduate student currently in an ALA accredited MLIS or SLIS program, with a concentration or interest in Archives, Records Management, or Information Governance preferred.

The selected intern will perform work related to assessing the needs and requirements for establishing a digital archiving and preservation program at ERCOT as part of the information Governance program.  These activities will include, but are not limited to:

  • Assessment and Information Gathering - Review retention schedule & file plans to become familiar with records and information ERCOT creates and meet with relevant groups to identify the items with long term business value, potential historical, and/or ongoing research value.

  • Identify Requirements and Business Needs – Develop list of content including long-term and permanently retained business records and information or data sets with long term, historical, or research value, and identify any special formats and/or technology and access requirements relevant to that content. 

  • Research and Propose Solution – What options are available that fit ERCOT requirements, needs, and profile?  Identify hardware, software, staffing, and/or program requirements.

Preferred work schedule of the intern:

  • 40 hours a week / Monday – Friday 8AM - 5PM

  • Must be available to work onsite – Interns will not be eligible for remote work.

  • May 28, 2019 – August 9, 2019