Government Information Analyst; Program Spclst I-III - TSLAC

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Government Information Analyst; Program Spclst I- III (00001279) 
Organization: LIBRARY AND ARCHIVES COMMISSION
Primary Location: Texas-Austin
Work Locations: Lorenzo de Zavala Bldg , 1201 Brazos St., Austin 78701

Job: Business and Financial Operations 

Employee Status: Regular 

Schedule: Full-time 

State Job Code: 1570 1571, 1572 

Salary Admin Plan: B 

Grade: 17 18,19 

Salary (Pay Basis): 3,100.00 - 3,700.00 (Monthly) 

Number of Openings: 2 

Overtime Status: Non-exempt 

Job Posting: Nov 13, 2017, 2:32:58 PM 

Closing Date: Nov 29, 2017, 11:59:00 PM 

Description

Level of position offered is determined by qualifications and experience.

Position Open Until Filled.
First review date 11/29/2017, all completed applications (please note "other requirements"), received by this date will receive first consideration

SUMMARY
Government Information Analyst Trainee - 

Performs routine and basic research and consultative work in records and information management. Work involves assisting with or advising and instructing state and local Texas government officials on records and information management issues. Works under close to moderate supervision with minimal to limited latitude for initiative and independent judgment.

ESSENTIAL TASKS

Under close supervision, advises and guides Texas government officials on information management issues, state records laws and rules, and the development of compliant information management practices.

Conducts previously developed training programs and presentations, with assistance from more tenured staff, to promote sound government information management practices.

Under close supervision, coordinates state and local government actions to comply with Texas State records management laws and rules, to include guiding the establishment of programmatic policies and appraising records retention schedules.

Researches, analyzes, and evaluates new and existing state or federal legislation, state, federal or judicial administrative rules and guidelines, industry standards and regulations, advances in information management technologies, and issues of strategic importance to determine impacts on information management programs.

Recommend revisions to administrative rules and guidance for improvement of information management programs, as applicable.

Participates in special projects; projects can be internal (agency or division), or with federal, state, and local governments and/or legislative committees.   

Perform related work as assigned.

Attend work regularly in accordance with agency leave and attendance policies.

Comply with all applicable agency policies and procedures.

SUMMARY
Government Information Analyst II - 

Performs complex research and consultative work in records and information management. Work involves assisting with or advising and instructing state and local Texas government officials on all records and information management issues. Works under general supervision with moderate latitude for initiative and independent judgment.

ESSENTIAL TASKS

Assist with or advises and guides Texas government officials on information management issues, state records laws and rules, and the development of compliant information management practices.

Assist with developing and conducting new and existing instructional programs and presentations to promote sound government information management practices.

Coordinates state and local government actions to comply with Texas State records management laws and rules, to include guiding the establishment of programmatic policies and appraising records retention schedules.

Researches, analyzes, and evaluates new and existing state or federal legislation, state, federal or judicial administrative rules and guidelines, industry standards and regulations, advances in information management technologies, and issues of strategic importance to determine impacts on information management programs.

Recommends revisions to and assist with editing administrative rules and guidance for improvement of information management programs, as applicable.

Participates in special projects; projects can be internal (agency or division), or with federal, state, and local governments and/or legislative committees.   

Perform related work as assigned.

Attend work regularly in accordance with agency leave and attendance policies.

Comply with all applicable agency policies and procedures.

SUMMARY
Government Information Analyst III -

Performs highly complex research and consultative work in records and information management. Advises and instructs state and local Texas government officials on all records and information management issues. Works under limited supervision with moderate latitude for initiative and independent judgment.

ESSENTIAL TASKS

Advises and guides Texas government officials on information management issues, state records laws and rules, and the development of compliant information management practices.

Develops and conducts new and existing instructional programs and presentations to promote sound government information management practices.

Coordinates state and local government actions to comply with Texas State records management laws and rules, to include guiding the establishment of programmatic policies and appraising records retention schedules.

Researches, analyzes, and evaluates new and existing state or federal legislation, state, federal or judicial administrative rules and guidelines, industry standards and regulations, advances in information management technologies, and issues of strategic importance to determine impacts on information management programs. Recommends revisions, edits, and creates administrative rules and guidance for improvement of information management programs, as applicable.

Assist with training other analysts on most job functions; assist with reviewing and advising other analysts concerning consultation correspondence; and assist the RMA Manager with reviewing records retention schedules appraisals.

Assists with leading or participates in special projects; projects can be internal (agency or division), or with federal, state, and local governments and/or legislative committees.   

Perform related duties as assigned.

Attend work regularly in accordance with agency leave and attendance policies.

Complies with all applicable agency policies and procedures.

Qualifications

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 357; 9970; 360; 02;3A or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. Please call Human Resources at (512) 463-6564 with questions or for additional information.
Additional Military Crosswalk information can be accessed at http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_InformationTechnology.pdf

MINIMUM QUALIFICATIONS
Government Information Analyst Trainee - 

  • Bachelor’s degree from an accredited four year college or university. Four years of full-time relevant experience in any two of the twelve specific areas of knowledge and expertise listed below may be substituted for education on a year for year basis. 
  • Experience using standard desktop software, such as Microsoft Word, Excel, and PowerPoint.
  • Areas of knowledge and expertise: develop or deliver records management training modules; electronic records management; records inventory and appraisal; retention schedule development; development or implementation of records management policies and procedures; imaging applications; design and implementation of filing systems; reports management; archival appraisal; information security; business continuity; or records center management.
  • Demonstrated ability to speak and write using well-organized and grammatically correct English
  • Ability to communicate and work effectively with government officials
  • Ability to work and collaborate with other colleagues or team members in a professional manner
  • Ability to maintain work-related standards under close to moderate supervision with minimal to limited latitude for initiative and independent judgment
  • Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance verbally or in writing
  • Ability to deliver training or present information to groups
  • Ability to apply standardized information management strategies and procedures to unusual and/or critical situations

PREFERRED QUALIFICATIONS

  • Bachelor’s or Master's degree in information science, public or business administration, history, or government
  • Experience developing or delivering face-to-face or web based training modules
  • Experience in assisting with or conducting records inventories and developing retention schedules
  • Experience developing rules for ingesting, managing, or dispositioning electronic records
  • Experience with records management programs
  • Knowledge of federal and Texas statutes, Attorney General opinions, and regulations affecting records management

MINIMUM QUALIFICATIONS
Government Information Analyst II - 

  • Bachelor’s degree from an accredited four year college or university. Four years of full-time relevant experience in at least three of the twelve specific areas of knowledge and expertise listed below may be substituted for education on a year for year basis.
  • One year of full-time work experience in at least three of the twelve specific areas of knowledge and expertise listed below.  
  • Six months experience delivering face-to-face or web based training modules. 
  • Work experience using standard desktop software, such as Microsoft Word, Excel, and PowerPoint.
  • Areas of knowledge and expertise: develop or deliver records management training modules; electronic records management; records inventory and appraisal; retention schedule development; development or implementation of records management policies and procedures; imaging applications; design and implementation of filing systems; reports management; archival appraisal; information security; business continuity; or records center management.
  • Demonstrated ability to speak and write using well-organized and grammatically correct English
  • Demonstrated ability to communicate and work effectively with government officials
  • Ability to work and collaborate with other colleagues or team members in a professional manner
  • Ability to maintain work-related standards under general supervision with moderate latitude for initiative and independent judgment
  • Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance verbally or in writing
  • Demonstrated ability to develop or deliver training and present information to groups
  • Ability to apply standardized information management strategies and procedures to unusual and/or critical situations

PREFERRED QUALIFICATIONS

  • Bachelor’s or Master's degree in information science, public or business administration, history, or government
  • Professional certification in field of information and records management, such as CRM, CA, IGP or ERm
  • Experience in assisting with or conducting records inventories and developing retention schedules
  • Experience developing rules for ingesting, managing, or dispositioning electronic records
  • Full-time work experience with records management programs
  • Knowledge of federal and Texas statutes, Attorney General opinions, and regulations affecting records management

MINIMUM QUALIFICATIONS
Government Information Analyst III - 

  • Bachelor’s degree from an accredited four year college or university. Four years of full-time relevant experience in at least three of the twelve specific areas of knowledge and expertise listed below may be substituted for education on a year for year basis.
  • Two years of full-time work experience in at least four of the twelve specific areas of knowledge and expertise listed below.  
  • Work experience using standard desktop Microsoft Office software.
  • One year experience developing and delivering face-to-face or web based training modules on records management.
  • Areas of information management: develop or deliver records management training modules; electronic records management; records inventory and appraisal; retention schedule development; development or implementation of records management policies and procedures; imaging applications; design and implementation of filing systems; reports management; archival appraisal; information security; business continuity; or records center management. 
  • Demonstrated ability to speak and write using well-organized and grammatically correct English
  • Demonstrated ability to communicate and work effectively with government officials
  • Ability to work and collaborate with other colleagues or team members in a professional manner
  • Ability to maintain work-related standards under limited supervision with moderate latitude for initiative and independent judgment.
  • Ability to research, analyze, and evaluate data and information to formulate conclusions and communicate guidance verbally or in writing
  • Demonstrated ability to develop or deliver training and present information to groups
  • Ability to apply standardized information management strategies and procedures to unusual and/or critical situations.

PREFERRED QUALIFICATIONS

  • Bachelor’s or Master's degree in information science, public or business administration, history, or government
  • Professional certification in field of information and records management, such as CRM, CA, IGP or ERm
  • Experience in assisting with or conducting records inventories and developing retention schedules.
  • Experience developing rules for ingesting, managing, or dispositioning electronic records.
  • Full-time work experience with a Texas state or local government records management program
  • Knowledge of federal and Texas statutes, Attorney General opinions, and regulations affecting records management.

OTHER REQUIREMENTS AND INFORMATION

  • Occasional overtime work, including nights, weekends, and holidays may be required.
  • Overnight travel and travel by personal vehicle and commercial air required.
  • Complete college transcripts and technical writing samples must be submitted at time of application including at least one training module that was developed or delivered. 
  • A 15-minute instructional presentation, on a non-records management subject of the applicant's choice, will be conducted at the time of interview.
  • Must have valid motor vehicle operator's license or obtain Texas license within 30 days of employment.
  • Copy of valid auto insurance card and driving record required of selected applicant.
  • Ability to work in a non-smoking environment.

SUPERVISION
Reports to Manager, Records Management Assistance
No supervisory responsibility

AIEF Call for Researchers: 'Big Bucket' Retention Practices

CLICK HERE for more information.

CLICK HERE to apply.

DEADLINE: 11/15/2017

APPLICATION PROCESS: Send a resume and cover letter detailing your experience and suggestions for conducting the project as email attachments to: coordinator@armaedfoundation.org

AVAILABLE FUNDING: $5,000 in three installments.

CONTRACT TERM: To be negotiated; Goal is 6 to 8 months from the date of signed contract.

PROJECT NAME: Results of ‘Big Bucket’ Retention Practices (Working Title)

PROJECT DESCRIPTION: The researcher(s) will identify, interview, and survey a variety of organizations in different industries that have transformed their retention schedules into some form of a “big bucket” format or who have adopted big bucket retention scheduling from scratch. Copyright will be retained by the AIEF.