Food & Nutrition Records Analyst

Click HERE to apply

JOB OBJECTIVE:  Serve as the Records Analyst for the Texas Department of Agriculture’s (TDA) Food and Nutrition (F&N) Division to ensure the division maintains an optimal, accurate and up-to-date electronic record management system that maximizes division efficiency in storing, maintaining and accessing a large volume of documents. Work under general supervision with limited latitude for the use of initiative and independent judgment.

CLICK HERE FOR JOB DETAILS

Salary: B18, $3,750-$4.200.00/MO.
Job Posting Number: 17-89-2R
Location: Austin TX
Open Date: Wednesday, April 12, 2017 4:00 PM
Close Date: Friday, April 28, 2017 5:00 PM If no date is shown, this position is continuously open.

To apply for this position, please complete the electronic State of Texas Application for Employment through www.WorkInTexas.com or submit a State of Texas Application for Employment to

TDA
Attention Human Resources
P.O. Box 12847
Austin, Texas, 78711-2847

or by fax at (800) 380-1574, or in person at

1700 North Congress Ave.,
11th Floor Reception Desk,
Austin, Texas , 78701,

or by email to TDAJobs@TexasAgriculture.gov.

 

Global Records Manager - Whole Foods

CLICK HERE to apply

Job Description
Manage company-wide records database, including: entering, mapping, and tracking record content types and retention levels; monitoring retention and destruction schedules; training records database users on functionality; and auditing records database. Responsible for making strategic decisions; partnering with organizational leadership and giving enterprise direction to RIM program staff and program users.

RESPONSIBILITIES:

  • Review information management and technology processes applicable to RIM.
  • Analyze and interpret the business operations, legal, and RIM requirements.
  • Organize, analyze, and interpret information.
  • Develop performance measure guidelines and metrics.
  • Establish new records management systems.
  • Administer records management programs
  • Deal with enquiries and requests for information from both internal and external clients
  • Ensure compliance with applicable fiscal, legal or administrative requirements such as ISO9000 certification
  • Participate on several project teams in conjunction with content management.
  • Assist in creation and administration of retention and destruction policy.
  • Train records database users.
  • Audit records retention database for compliance.
  • Assist with E-Discovery requests.
  • Evaluate and approve changes to RIM program by reviewing feasibility studies and business cases and monitoring trends.
  • Provide program information to executive management and stakeholders.
  • Collaborate with stakeholders by developing a communication and outreach strategy to achieve awareness and integration of the RIM program.
  • Communicate RIM program requirements and goals through education and relationships to reinforce compliance, best practices, and industry standards.
  • Perform other related duties as assigned

QUALIFICATIONS:

  • Four year college degree preferred, with an emphasis in archive studies, information science, records management, information management, librarianship or museum studies
  • Seven years of records retention, legal, and/or information technology experience.
  • Three years of legal experience (records management, legal assistant, e-discovery, paralegal, etc.)

There are three certifications in this field, not required but would be a plus:

  • CRM - icrm
  • IGP – arma
  • CIP - AIIM
  • Effective time management and ability to manage multiple tasks and deadlines in an organized fashion.
  • Clearly understand records content and retention subject area and other basic legal concepts: regulatory and corporate structures, records destruction schedules, etc.
  • Clearly understand correspondence, regulations, statutes, articles, legal documents and memoranda; and ability to communicate effectively, both verbally and in writing. 
  • Ability to effectively conduct system assessments and communicate/initiate results/corrective actions.
  • Ability to effectively train people on software applications.
  • Ability to use SharePoint software at a proficient level.

At Whole Foods Market we provide a fair and equal employment opportunity for all team members and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Whole Foods Market hires and promotes individuals solely on the basis of their qualifications for the position to be filled.

Temporary Position with State Agency

We are seeking candidates for a 3 week position of 40 hours per week.  The work and skills required are as follows:

The client’s Record Retention Schedule is due for re-certification.  The position will involve reviewing current record retention documents and creating a revised Record Retention Schedule for submission to TSLAC for re-certification.

The client is a Texas State Agency.  Pay rate, if chosen, is up to $53 ph W2 or $58 ph C2C depending on experience.

WORKER SKILLS AND QUALIFICATIONS

Minimum Requirements: 3 years experience with Texas Record management and retention schedules.

 TERM OF SERVICE

Services expect to start as soon as possible and are expected to be completed in 3 weeks (40 hours a week). Total estimated Worker hours shall not exceed 120 hours

Bill Peek
EKHP Consulting
425 Oak Springs Dr.
Seguin, Texas 78155
512-827-3547
www.ekhpconsulting.com

Records Management Facilitator Internship-US Fish and Wildlife

The deadline for applications is March 27, 2017 at 7 AM HST.

SUMMARY:

The U.S. Fish & Wildlife Service Marine Monuments of the Pacific Office, located in Honolulu, Hawaii is looking for three Records Management Facilitator interns to assist in organizing our holdings.  Our offices have extensive historical files, spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. The collections consist of both analog and digital records, with formats including paper, photographs and slides, motion picture film, disks, CD-ROMs, audio tapes, and electronic databases. We will be bringing on a Project Lead and a Project Assistant for the Honolulu office as well as a Project Assistant for refuge offices located on Kauai.

We are looking for three motivated, resourceful, and conscientious information professionals to become our in-house experts on all things information.  The records management facilitators will be responsible for following a records schedule, organizing and digitizing files, keeping a records inventory, and disposing of files accordingly or transferring them to the National Archives and Records Administration. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, content management systems, and other disciplines. You will also gain experience prioritizing tasks, collaborating and coordinating with other staff, establishing guidelines and best practices, networking with other information professionals for support and information sharing, and training others on policies and procedures.

The main responsibility of the rotation is to digitize and increase access to the records. Good time management skills are necessary as your daily work will be self-supervised and self-initiated. This is a particularly important skill for the the Kauai intern as he or she will need to balance their time between two refuges based on record needs. While most of the Honolulu work will be conducted in the office, there are opportunities to travel to different refuges on O'ahu based on their records needs. We will count on you to guide us by making policy recommendations, workflow decisions, and strategies for future records practices.

QUALIFICATIONS:

Required:
·         Ability to work independently and make well-researched decisions with limited supervision.
·         Superb organizational and planning skills.
·         Ability to recognize inefficiencies and recommend practical solutions.
·         Interest in a unique, nuanced project that includes many aspects of information science and other fields.
·         Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting.
·         Ability to learn and operate various hardware devices and software programs.
·         Adherence to established guidelines and policies both professional and organizational.

Preferred:
·         A general background in biology, environmental science, or related field.
·         Work experience, internship experience, or coursework in archival science, records management, library science or a combination of applicable fields.
·         Experience with scanning equipment, Microsoft software, Adobe Acrobat and content
management platforms.
·         Experience with records retention and disposition schedules.
·         Experience cataloging or working with metadata.

SCHEDULE:

A 6-month, full-time (40 hours per week) schedule is preferable. However, the schedule is flexible and is negotiable depending on the needs of the office and interns.

COMPENSATION:

The internship is unpaid, but we can offer free agency housing and subsidy for use of public transportation ($60 a month bus pass) for Honolulu interns and a government car for transportation to and from work for the Kauai intern. At the end of the internship, interns will be awarded $1,500. Furthermore, depending on your school’s program requirements, you may be able to receive credit for this internship.

TRAVEL AND LODGING:

The Service will provide round trip airfare to and from Honolulu or Kauai, including reimbursement for luggage and transportation from the airport, if necessary. Housing will be provided free of charge at a communal agency bunkhouse, which can accommodate up to seven people in Honolulu and up to thirteen people on Kauai.

SURROUNDINGS:

Our office is located in downtown Honolulu and the agency bunkhouse is located a short walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and a nearby library within walking distance. Our Kauai offices and rustic bunkhouse are situated on the wildlife refuge and offer an unrivaled view of native Hawaiian wildlife. There are nearby hiking trails, local shops, eateries, and a public library. Nearby beaches are accessible by bus.

Weekends, holidays, and off hours can be spent exploring Hawaii. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens.

BACKGROUND:

The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants.

The Records Management Facilitators will make a difference for some of the world’s most remarkable and unique natural resources as our office continues to accomplish great things in the Pacific.  You will gain awareness of wildlife refuge management, island and marine ecosystems, and many endangered and unique plant and animal species. Just recently, one of our monuments, Papahanaumokuakea, was expanded by Presidential order into the largest marine protected area in the world. This internship is an amazing opportunity to see history in the making as the Service and its partners launch its management plans for the monument.

Both the Honolulu and Kauai offices are team oriented and promote a strong work/life balance. As scheduling allows, there are extracurricular opportunities available, including field trips to remote worksites, assisting in biological surveys and participation in other office functions and events.    

APPLICATION PROCESS:

To apply, send an attached resume and brief cover letter to Olivia Thormodson at olivia_thormodson@fws.gov

Please have the subject of the email state “RMF Application”

The deadline for applications is March 27, 2017 at 7 AM HST.

CONTACT:
Olivia Thormodson
Marine National Monuments of the Pacific Office
U.S. Fish and Wildlife Service
300 Ala Moana Blvd., Suite 5-231
Honolulu, HI 96850
(808) 792-9525

Project Lead for Records Management Facilitator Internship-US Fish and Wildlife

The deadline for applications is March 27, 2017 at 7 AM HST.

SUMMARY:

The U.S. Fish & Wildlife Service Marine Monuments of the Pacific Office, located in Honolulu, Hawaii is looking an experienced Project Lead for our Records Management Facilitator internship program, whose main goal is to assist in organizing our holdings.  Our offices have extensive historical files, spanning decades, which document the management, political history, and scientific research surrounding 22 national wildlife refuges and 4 marine national monuments throughout the Pacific. The collections consist of both analog and digital records, with formats including paper, photographs and slides, motion picture film, disks, CD-ROMs, audio tapes, and electronic databases.

We are looking for a motivated, resourceful, and conscientious information professional to become our in-house expert on all things information.  The Project Lead will be responsible for managing the two Project Assistants, and helping our office reach its record management goals.  One of the assistants will be based in Honolulu working with you, while the other will be based at a Refuge on our neighboring island, Kauai. This position will require some travel between the two islands by the Project Lead to ensure the goals of this program are being met.

The Project Lead will work with his or her two assistant interns and be responsible for following a records schedule, organizing and digitizing files, keeping a records inventory, and disposing of files accordingly or transferring them to the National Archives and Records Administration. You will gain hands-on experience with electronic records, preservation, digitization, metadata, records management, content management systems, and other disciplines. You will also gain experience prioritizing tasks, collaborating and coordinating with other staff, establishing guidelines and best practices, networking with other information professionals for support and information sharing, and training others on policies and procedures.  As Project Lead you will also be responsible for the recruitment and hiring of the next round of interns.

The main responsibility of the rotation is to digitize and increase access to the records. Good time management skills are necessary as your daily work will be self-supervised and self-initiated.  While most of the Honolulu work will be conducted in the office, there are opportunities to travel to different refuges on O'ahu based on their records needs. We will count on you to guide us by making policy recommendations, workflow decisions, and strategies for future records practices.

QUALIFICATIONS:

Required:
·        Must be able to stay the full six months of the rotation
·        Must be in your second year of graduate school, or have over a year plus experience in             digitization and cataloging.
·        Ability to work independently and make well-researched decisions with limited supervision.
·        Superb organizational and planning skills.
·        Ability to recognize inefficiencies and recommend practical solutions.
·        Interest in a unique, nuanced project that includes many aspects of information science and other fields.
·         Ability to balance theory and idealism with fiscal and logistical limitations in a non-traditional information setting.
·         Ability to learn and operate various hardware devices and software programs.
·         Adherence to established guidelines and policies both professional and organizational.

Preferred:
·         Experience cataloging or working with metadata.
·         Work experience, internship experience, or coursework in archival science, records management, library science or a combination of applicable fields.
·         Experience with scanning equipment, Microsoft software, Adobe Acrobat and content
          management platforms.
·         Experience with records retention and disposition schedules.
·         A general background in biology, environmental science, or related field.

SCHEDULE:

This is a 6-month internship, and we will require you to stay for the full duration. As Project Lead you are also responsible for the smooth transition between rotations. During your six months, a full-time 40 hours per week schedule is preferable. However, the schedule is flexible and is negotiable depending on the needs of the office and interns.

COMPENSATION:

The internship is unpaid, but we can offer free agency housing and subsidy for use of public transportation ($60 a month bus pass) for Honolulu interns and a government car for transportation to and from work for the Kauai intern. At the end of the internship, interns will be awarded $1,500. Furthermore, depending on your school’s program requirements, you may be able to receive credit for this internship.

TRAVEL AND LODGING:

The Service will provide round-trip airfare to and from Honolulu, including reimbursement for luggage and transportation from the airport, if necessary. Any work travel, to and from Kauai will also be covered. Housing will be provided free of charge at a communal agency bunkhouse, which can accommodate up to seven people in Honolulu and up to thirteen people on Kauai.

SURROUNDINGS:

Our office is located in downtown Honolulu and the agency bunkhouse is located a short walk from the Waikiki neighborhood of Honolulu. Both locations are along popular bus routes. Bunkhouse residents enjoy the convenience of nearby grocery stores, drugstores, coffee shops, and a nearby library within walking distance.

Weekends, holidays, and off hours can be spent exploring Hawaii. Opportunities abound to kayak, surf, fish, stand-up paddleboard, swim, snorkel and enjoy the many beaches, parks, hiking trails, historical landmarks, and gardens.

BACKGROUND:

The mission of the U.S. Fish and Wildlife Service is working with others to conserve, protect, and enhance fish, wildlife, plants, and their habitats for the continuing benefit of the American people. The National Wildlife Refuge System, managed by the Service, is the world’s premier system of public lands and waters set aside to conserve America’s fish, wildlife, and plants.

The Records Management Facilitators will make a difference for some of the world’s most remarkable and unique natural resources as our office continues to accomplish great things in the Pacific.  You will gain awareness of wildlife refuge management, island and marine ecosystems, and many endangered and unique plant and animal species. Just recently, one of our monuments, Papahanaumokuakea, was expanded by Presidential order into the largest marine protected area in the world. This internship is an amazing opportunity to see history in the making as the Service and its partners launch its management plans for the monument.

Both the Honolulu and Kauai offices are team oriented and promote a strong work/life balance. As scheduling allows, there are extracurricular opportunities available, including field trips to remote work sites, assisting in biological surveys and participation in other office functions and events.    

APPLICATION PROCESS:

To apply, send an attached resume and brief cover letter to Olivia Thormodson at olivia_thormodson@fws.gov

Please have the subject of the email state “RMF Application”

The deadline for applications is March 27, 2017 at 7 AM HST.

CONTACT:
Olivia Thormodson
Marine National Monuments of the Pacific Office
U.S. Fish and Wildlife Service
300 Ala Moana Blvd., Suite 5-231
Honolulu, HI 96850
(808) 792-9525

Corporate Records Analyst - City of Austin

CLICK HERE to apply or for more information.

Posting Title Corporate Records Analyst
Job Requisition Number: COA076264
Position Number: 115354
Job Type: Full-Time
Division Name: City Clerk-Records Center

Minimum Qualifications

  • Graduation from an accredited four-year college or university with major coursework in a field related to related to the job plus three (3) years of records and information management experience. 
  • Experience may be substituted for education up to a maximum of four (4) years.
  • A Master’s degree from an accredited college or university may be substituted for the required experience up to a maximum of two (2) years.
  • Certified Records Manager (CRM) designation issued by the Institute of Certified Records Managers may be substituted for the required experience up to a maximum of two (2) years. 
  • Professional Certifications issued by ARMA International or AIIM may be substituted for a maximum of one (1) year of the required education or experience.

Licenses and Certifications Required:
Must have valid Texas Driver’s License.
Must obtain Certified Records Manager (CRM) designation within six (6) years of employment.

Notes to Applicants

Pay Range: $23.44 – $29.80 per hour
Hours: Monday – Friday, 8:00 am – 5:00 pm
Job Close Date: 03/17/2017
Type of Posting: External
Departmen: tCity Clerk
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 301 W. Second Street

Preferred Qualifications

  • Knowledge of best practices regarding records management program development and implementation.
  • Knowledge of professional records and information management theory, best practices, principles, standards, industry trends, technologies, and compliance requirements.
  • Knowledge of electronic records management systems and technologies and digital records management.
  • Skill in oral and written communication. Ability to train others. Knowledge of training methodologies and techniques including curriculum development.
  • Skill in handling multiple tasks, coordinating support for assigned departments, and prioritizing job duties. Skill in planning and organizing.
  • Ability to establish and maintain good working relationships with the public and City employees at all levels. Strong customer service orientation.
  • Skill in data analysis, decision making, and problem solving. Skill in planning and organizing. Ability to keep up-to-date with emerging technologies and apply this knowledge to daily activities.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Coordinates, facilitates, and helps develop the City-wide records management program. 
2. Analyzes, recommends and implements records and information management requirements and process improvements for existing and new business processes and systems. 
3. Participates in the development and implementation of records management policies, standards, and procedures for indexing, classification, retention, disposition, and protection
4. Reviews departmental annual reports, records inventories, and record keeping operations and makes recommendations for improvement. 
5. Audits departmental compliance with the City’s records management program. 
6. Serves on the Records Management Team for assigned departments and acts as single point of contact for records management matters. 
7. Develops, maintains, reviews and approves City-wide records control schedules andfile plans.
8. Plans, develops, and presents training programs to all levels of City staff
9. Researches professional best practices, standards, and records management requirements. Performs records management needs assessments for departmental participation in records and information management projects. Prepares recommendations, reports, and summaries as required.
10. Reviews and approves departmental requests to transfer inactive records to the Records Center or destroy records that have met retention requirements.
11. Coordinates, facilitates, and helps develop the City-wide disaster, preservation, and recovery program. 
12. Provides mentoring to Department Records Analysts.

Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, training, and mentoring to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of professional records and information management theory, best practices, principles, standards, industry trends, technologies, and compliance requirements. Ability to keep up-to-date with emerging trends and apply this knowledge to daily activities.
  • Knowledge of best practices regarding retention schedule development.
  • Knowledge of archival issues, trends, and best practices regarding the management of records with historical value.
  • Knowledge of best practices regarding disaster planning and business recovery techniques for records. Knowledge of training methodologies and techniques including curriculum development.
  • Knowledge of City records and information management practices, policies, and procedures.
  • Knowledge of with records management systems and technologies.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks, coordinating support for assigned departments, and prioritizing job duties.
  • Skill using computers and standard desktop software applications.
  • Skill in data analysis, decision making, and problem solving.
  • Skill in planning and organizing.
  • Skill in communication, team building, and coaching.
  • Ability to keep up-to-date with emerging technologies and apply this knowledge to daily activities.
  • Ability to meet deadlines and communicate the status of projects and assignments.
  • Ability to train others.
  • Ability to write formal policy and procedure documentation.
  • Ability to establish and maintain good working relationships with the public and City employees at all levels. Strong customer service orientation.

    Does this job require a criminal background investigation? This position does not require a criminal background investigation

EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee withinthe department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This position requires graduation from an accredited four-year college or university with major coursework in a field related to related to the job plus three (3) years of records and information management experience. Experience may be substituted for education up to a maximum of four (4) years. A Master’s degree from an accredited college or university may be substituted for the required experience up to a maximum of two (2) years. Certified Records Manager (CRM) designation issued by the Institute of Certified Records Managers may be substituted for the required experience up to a maximum of two (2) years. Professional Certifications issued by ARMA International or AIIM may be substituted for a maximum of one (1) year of the required education or experience. Do you meet these requirements?

Yes

No

* List any relevant professional, technical, or records management, or information management certifications, specialized training, or degrees you possess.

(Open Ended Question)

* Describe your work experience with developing records management programs, such as conducting records inventories, developing retention schedules, creating classification schemes, or implementing records management policies and procedures.

(Open Ended Question)

* Describe your level of training and expertise with records and information management best practices, standards, and legal requirements.

(Open Ended Question)

* Describe your work experience with applying records management principles and practices to records in digital form (for example email, databases, imaging systems, or document management systems).

(Open Ended Question)

* Describe your experience in developing educational programs and conducting training sessions. This may include “in-person” training, webinars, or computer-based training programs.

(Open Ended Question)

Optional & Required Documents

Required Documents
Cover Letter
Resume
 

Optional Documents

Customer Solutions Coordinator-City of Austin

 

CLICK HERE TO APPLY

Posting Title: Customer Solutions Coordinator
Job Requisition Number: COA076247
Position Number: 109831
Job Type: Full-Time
Division Name: City Clerk


Minimum Qualifications

  • Graduation from an accredited four-year college or university with major coursework in a field related to the job, plus three (3) years related experience.
  • Experience may substitute for education up to four (4) years.

Licenses or Certifications: None.

Notes to Applicants
Pay Range: $21.31 – $27.06 per hour
Hours: Monday – Friday, 8:00 am – 5:00 pm
Job Close Date: 03/06/2017
Type of Posting: External
Department: City Clerk
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 301 W. Second Street

Preferred Qualifications:

  • Experience with developing and implementing training presentations especially developing web-based trainings.
  • Ability to effectively negotiate with customers solutions to resolve complex customer service issues.
  • Experience with developing and implementing enterprise-wide policies and procedures.
  • Skill in handling multiple tasks and prioritizing job duties. Skill in planning and organizing.
  • Strong customer service orientation. Ability to establish and maintain good working relationships with the public and City employees at all levels.
  • Skill in analysis, decision making, and problem solving. Ability to keep up-to-date with emerging technologies and apply this knowledge to daily activities.
  • Skill in oral and written communication. Ability to train others. Knowledge of training methodologies and techniques.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  • Communicates, mediates, and negotiates with customers to resolve complex customer service issues.
  • Initiates the resolution of customer service issues.
  • Recommends, anticipates, resolves, and facilitates improvements to service delivery deficiencies.
  • Coordinates and trains personnel in effective communication/customer service/service delivery topics.
  • Provides information to citizens, individually and in groups, regarding organization, service array, operations, laws, policies and procedures.
  • Communicates with department, city public information and public education staff to promote core information/issue themes on community-wide level.
  • Assists in policy/procedure development and implementation processes.
  • Produces memos, letters, reports, other written material, or audio/visual material.

Responsibilities- Supervision and/or Leadership Exercised: None.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of city practice, policy, procedure, statutes, and ordinances.
  • Skill in oral and written communication.
  • Skill in using computers and related software applications.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in handling conflict and uncertain situations.
  • Skill in data analysis and problem solving.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to train others.
  • Ability to quickly recognize and analyze irregular events.
  • Ability to establish and maintain effective communication and working relationships with city employees and the public.

Does this job require a criminal background investigation?: This position does not require a criminal background investigation

EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee withinthe department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Graduation from an accredited four-year college or university with major coursework in a field related to the job, plus three (3) years related experience.Experience may substitute for education up to four (4) years. Do you meet this qualification?
    • Yes
    • No
  2. * Describe your experience in presenting information, developing educational programs or conducting training sessions. This may include “in-person” training, webinars, or computer-based training programs.

    (Open Ended Question)

  3. * Briefly describe your experience with developing and negotiating solutions to complex customer service issues.

    (Open Ended Question)

  4. * Briefly describe your experience with developing and implementing enterprise-wide policies and procedures.

    (Open Ended Question)

Optional & Required Documents

Required Documents

  1. Cover Letter
  2. Resume

Optional Documents

Records Management Officer - Manager II Texas Dept of Licensing and Regulation

Click HERE to apply or for more information.

  • Posting Number: 1002-17
  • Group/Step: B23, Position 900
  • Opening Date: 10/17/16
  • Closing Date: 5 p.m. on 10/31/16
  • $57,072- $70,000.08 annually

Job Description

The Records Management Officer (RMO) is selected by and responsible to the Deputy Executive Director and is responsible for developing and managing the daily activities of TDLR’s Records Management Program (RMP). Duties include managing and administering the agency’s records and information management program established by law under Texas Government Code, Section 441.183; assisting the agency head or designee in fulfilling all of the agency head’s duties under this subchapter and rules adopted by the Texas State Library and Archives Commission (TSLAC). Responsibilities include the implementation of effective processes and procedures that identify, maintain, and preserve records and information as required by law, regulation, and business process; reviewing, overseeing, and updating policies and procedures for the operation of on-site and off-site storage facilities; and day-to-day management of physical and electronic records. The RMO advocates the importance of compliance with the Records Management Program at all levels within the organization and assists in the development and delivery of training programs designed to educate employees and new hires, and ensures employees of the agency receive information and training concerning state laws, administrative rules, and agency policies and procedures relating to the management of state records in all formats. Works under general supervision with limited latitude for the use of initiative and independent judgment.

Essential Duties

  • Develops, leads and manages the activities of the Records Management Program by developing guidelines, priorities, policies, and procedures for records in all formats; serving as the Records Management Officer for the agency; developing retention schedules, RMP budget, archival processes, vital records protection, records storage and retrieval processes; and managing the RMP contracts.
  • Develops and manages the service offering of the RMP including but not limited to:
  • Filing/retrieval of centrally managed records
  • Coordination of off-site storage
  • Long-term preservation or archival activities
  • Scanning of paper records
  • Disposition of records
  • Records management support
  • Serves as agency liaison to TSLAC, other government officials, vendors and other interested parties regarding the agency’s records and information program.
  • Develops and implements effective techniques for evaluating and improving the records and information management program.
  • Plans, implements, coordinates, monitors, and evaluates the agency’s information management policy and procedure manuals.
  • Conducts and coordinates surveys, inspections, or reviews to determine compliance with records management and retention requirements, laws, regulations, policies, and procedures, including the Texas Medical Records Privacy Act, Identity Theft Enforcement and Protection Act (ITEP), other Texas statutes related to information security and medical records, Health Insurance Portability and Accountability Act (HIPAA), and the Health and Technology for Economic and Clinical Health Act (HITECH).
  • Provides consultative services, technical assistance and guidance to staff to plan, develop implement, and monitor an effective records and information program and successful integration of records and information management methods and procedures into daily activities.
  • Develops or oversees development of training materials, as well as trains personnel on records management policies, procedures, and records maintenance and leads RMP workgroup activities.
  • Participates with information technology staff and the Information Resource Manager (IRM) to ensure records and information management requirements are considered in the planning and building phases of information technology system selection and implementation projects.
  • Identifies areas needing change in records management and assists in recommending requirements for automating records and information management program to improve agency operations.
  • Tracks and identifies trends in records and information management and resolves operational problems.
  • Assists in agency audits and in responding to agency Open Records requests as needed.
  • Prepares administrative reports, studies, and specialized research projects.
  • Determine appropriate actions regarding storage, retention, duplication, final disposition practices and cost-effective operations.
  • Works with agency’s Executive Office, Office of the General Counsel, Information Technology Division, Division Directors and program leads to ensure record capture, protection, and management of all agency records.
  • Remains current in records management statutory requirements, rules, best practices, topics and trends.
  • Complies with division and/or agency training requirements.
  • Keeps management appropriately informed of ongoing activity and critical matters affecting the operation and well-being of the agency.
  • Demonstrates a spirit of teamwork, offering positive and constructive ideas, encouragement and support to other members of the staff and team while upholding the agency’s core values.
  • Adheres to all TDLR personnel policies and performs related work as assigned

Minimum Requirements

Two (2) years of archival or records management, information systems management or in business process engineering required. Records management experience in a governmental organization preferred. Professional certification in records management (CRM) preferred. Considerable experience in records and information management including electronic records management systems, project management, document controls, storage/retrieval systems, imaging and emerging technologies preferred.

Graduation from an accredited four-year college or university with major course work in public administration; information science and/or data/records management is preferred and may substitute for one (1) year of the experience requirement. Must possess a valid class C driver’s license, proof of auto liability insurance and an acceptable driving record from the Department of Public Safety.       

Veterans, Reservists or Guardsmen with an MOS or additional duties that fall in the fields of 13A Field Artillery, General, 112X URL Special Warfare, 82 Boating Affairs, 9G100 Group Superintendent or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf .

Remarks

The successful candidate will have: Knowledge of principles and practices of records management programs; Texas State Library and Archives Commission rules and regulations; local, state, and federal laws governing records management programs. Knowledge of the principles and practices of public administration and management; and, of confidentiality and security policies. 
Knowledge and skills required to systematically manage records and information in all formats from creation or receipt through processing, distribution, organization, storage and retrieval, and disposition.

Knowledge and skills necessary to proactively mitigate and manage the potential for damage to or loss of records and information. Skill in project management; in analyzing policies and procedures; in decision-making for efficiency and effectiveness; and, in monitoring vendor performance. Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems; and, in operation of mobile devices, computers and their applicable software including MS Office applications. Ability to manage the records management program; to lead collaborative workgroups to consensus decision-making; and, to establish priorities and objectives. Ability to meet deadlines; to develop, implement, and audit policies and procedures, and supervise the work of others. Ability to effectively communicate via email, phone and in person; to establish goals and objectives; and to devise solutions to administrative problems. Ability to develop and evaluate policies and procedures; to motivate and achieve results through others; and, to lead and train others.

Applications may be downloaded from the Texas Workforce Commission's web site: http://www.twc.state.tx.us/jobs/gvjb/state-texas-application-employment.html#applicationForm.

Mail, email or fax applications to:

TDLR
Human Resources Office
P.O. Box 12157
Austin Texas 78711
Fax (512) 475-3377
Human.Resources@tdlr.texas.gov

Resumes will not be accepted in lieu of State Applications. Applications not completely filled out may be rejected. Only TYPED applications will be considered.

This job is not covered by the Fair Labor Standards Act (FLSA).

RIM Consultant - Commercial Sector

CLICK HERE TO APPLY

RIM Consultant-CRM – Commercial Sector
Responsibilities

  • Responsible for the strategic and operational success of a multi-site records management operation, ensuring that each facility adheres to the highest quality standards
  • Serves as the records management expert guiding a collaborative team to develop and implement solutions, policies, procedures, and best practices for the enterprise-wide records management program
  • Foster support for the professional development of individuals on the information management team, guiding them through the process for building their competencies
  • Team will be responsible for instilling a vision for the company’s overall information and records management strategic objectives
  • Develop new records management solutions that address end user requirements and apply cost effective and efficient technologies and processes.
  • Develop information access strategies for complex environments including electronic content, paper records, archival material, and databases.
  • Perform Project Management responsibilities including planning, scope, time and cost monitoring, quality evaluation, risk mitigation, and communication.
  • Direct cross-cultural, multi-national program integration in the US and abroad.
  • Communicate company policies, procedures, standards, and best practices.
  • Manage a communication and training program that keeps employees across the enterprise informed about, and committed to, records management.
  • Build an environment in which there is a continuous quest for process improvements as well as the adaptation of new tools and practices.
  • Recruit, develop, counsel, evaluate and coordinate records managers and records coordinators across the enterprise.
  • Encourage records management staff to be highly responsive to customer/client needs.

Requirements:

  • 7-10 years experience as a team leader and professional with records and information management principals and practices for both paper and electronic records program policies, procedures, best practices and tools
  • Excellent verbal and written communication – ability to communicate effectively at all levels
  • Experience developing and delivering presentations and training materials
  • BA or BS degree with fully demonstrated business acumen for Information and Records Management.
  • MA or MS degree preferred
  • Certified Records Manager or Electronic Records Management certification a plus

Federal Senior Electronics RM Subject Matter Expert-Washington DC

CLICK HERE TO APPLY

Federal Senior Electronics Records Management Subject Matter Expert
North East D.C. Located on the Metro

Responsibilities:

  • Work directly with the Records Management Division to integrate records management policies and requirements into electronic recordkeeping systems, supporting the development and implementation of an improved Agency-wide electronic records management process.
  • Independently apply subject matter expertise to various project / program initiatives; investigate, analyze, plan, design, develop, implement, or evaluate solutions for project / program efforts, Provide expert-level issue resolution and recommendation support to achieve desired program outcomes.
  • Work collaboratively Records Experts and Information Systems Professionals from various Agencies.
  • Make recommendations to address work processes as appropriate, and ensure Records Management Division compliance with Agency and DoD Architectural Framework (DoDAF) standards.
  • Ensure that management processes are in accordance with applicable statutes, instructions, directives, regulations, guidelines, and best practices.
  • Provide expertise and support in revising the federal Agency’s retention schedule into a consolidated records schedule, commonly referred to as “Big Buckets.”
  • Use rough outlines and resource materials and interpret information obtained through research or provided by technical specialists.
  • Apply knowledge of AIS documentation content and format standards to prepare, edit and publish technical materials; proof, revise, and edit reports, articles, manuals, specifications, presentation materials, and other technical documents.

 Requirements:

  • Experience with Federal Electronic Records Management.
  • A bachelor or postgraduate degree in engineering, scientific, technical or business management disciplines from an accredited college or university.
  • At least eight years of experience in the field of specialized expertise.
  • which includes performance in the following functional areas with respect to DOD programs / projects: logistics, maintenance, supply, financial management, security management, information management, contracting, etc.
  • Active Certified Records Manager (CRM) certification from the Institute of Certified Records Managers (ICRM).
  • Have knowledge of current standards and best practices and their implications for Web-Based, Collaborative Technologies in Records Management, Policy Design for Managing Electronic Messages, Vital Records Programs: Identifying, Managing, and Recovering Business-Critical Records.
  • Experience with publication tools to include, but not limited to Microsoft Office Word, Excel, Power Point, Adobe Acrobat XI Pro, Microsoft SharePoint, Microsoft Project, and Microsoft Visio.

Records Management Officer - Capital Metro

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Dept. Name: IT
Dept. #: 230
Job Code: RECMGTO
FLSA Status: Exempt
Pay Grade: T 15
Budget Accountability: 0

Reports to: VP, Chief Information Officer

People Supervised: 1

JOB SUMMARY
The Records Management Officer reports directly to the VP, Chief Information Officer. This position provides overall management and coordination of the Capital Metro Document and Records Management Program in accordance with the Texas Government Records Act. Responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders and customers, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITIES
• Responsible for administering the agency’s Document and Records Management Program. Manage, monitor and track official physical/electronic records of any media throughout their life cycle: creation, active, inactive, and final disposition.
• Develop and conduct instructional programs and train employees in sound document, records and electronic management practices and the use of documentation and records management systems.
• Maintain and support records retention schedule and mandated records and electronic management policies and procedures in accordance with state and federal law and current best practices.
• Manage onsite/offsite records storage and related vendor contracts.
• Work as part of the Information Technology team to support the application of procedures for managing document and records management.
• Monitor collection and security of records and destruction of documents. Ensure standards for recordkeeping, filing, and classification of physical and electronic documents are met.
• Provide document and records systems support for non-technical issues.
• Administer inventory audits of physical and electronic records. Provide periodic updates and reports on the Records Management Program to the Manager, Legal and the Leadership team as needed.
• Serve as custodian of records for subpoenas and/or litigation.
• Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
• Stay current with archival, records management/records management technology, as well as, current legislation, and any other legal policy, which may impact agency records.
• Work with the Texas State Library & Archives Commission to promote and foster systematic and efficient records and electronic management initiatives.
• Perform other duties as required and/or assigned in support of the Capital Metro Strategic Goals and the IT Vision, Mission, and Objectives aligned to these goals.

Requirements

MINIMUM QUALIFICATIONS
Education and Experience:
• Bachelor’s degree in Business, Library/Information Science or related field. Related experience may substitute for education on a year for year basis up to four (4) years. 
• Three (3) years progressively responsible experience in establishing records management programs, writing policies and procedures, evaluating automated records management systems, developing and conducting training on records management, and analyzing current program and systems; including experience in SharePoint, Open Text eDocs (Hummingbird), and Microsoft office preferred.
• Two (2) years of professional experience in at least three of the following specific areas of information management: the design and implementation of filing systems; imaging applications; reports management; archival appraisal; records center operations; automated information management systems; records inventory and appraisal; or retention scheduling
• A certification as a Certified Records Manager or active candidate for the Institute Certified Records Manager (ICRM) examinations preferred.
• Internet research experience preferred.

Knowledge, Skills and Abilities:
• Knowledge and ability to interpret local, state and federal guidelines affecting records and electronic management. 
• Must have skills in creating taxonomies and evaluating complex customer needs.
• Excellent verbal and written communication, organizational, leadership, and strong interpersonal skills. Ability to work with all levels of management.
• Ability to work under limited supervision with latitude for initiative and independent judgment in applying procedures and guidelines to work activities.
• Knowledge of digital technologies, electronic imaging, micrographic, and emerging technologies that impact records management. 
• Proficiency in the understanding of security and electronic file and directory services in a Windows network environment.

SECURITY SENSITIVE POSITION
This position is a “Security Sensitive” position. Capital Metro will conduct annual criminal background checks on incumbents in this position. A position is “Security Sensitive” if its incumbent handles currency, has access to sensitive computerized databases, has access to master keys, or works in an area of the Capital Metro that has been designated as a security-sensitive area.

Senior Records Management Analyst - Teacher Retirement System of Texas

For more information or to apply CLICK HERE

Salary: $4,598.66 - $7,532.75
Location: Austin, TXAustin, TX
Job Type: Full-Time
Department: RECORDS MANAGEMENT
Job Number: 16-000093
Closing: 9/10/2016 5:00 PM Central

Seeking a talented Senior Records Management Analyst to lead an important new project!

GENERAL DESCRIPTION
The Senior Records Management Analyst performs highly advanced (senior-level) technical planning, development, and implementation of records management programs work.  This work involves developing and implementing agency records management policies and procedures, planning and implementing records retention programs and electronic repositories (like SharePoint), and providing training and technical assistance.  You will work under minimal supervision with considerable latitude for initiative and independent judgment.  This position is located in downtown Austin, and reports to the Records Management Director.
 
Skills: Persuasive, Detail-oriented, Technology focused

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Presentation and Records Management

  • Develops, prepares, and delivers oral and written reports and presentations regarding records management plans, operations, activities, achievements, and related issues.
  • Evaluates user needs based on assessments of records, processes, storage, interviews with users, and reviews of current methods and procedures and develops action plans for improvement.
  • Designs records keeping systems such as electronic repositories (SharePoint), taxonomies, classification schemes, and controlled vocabularies to aid users in meeting requirements for access, retention, disposition, and protection of information.
  • Proactively promotes awareness of the TRS records management program and its functions and requirements. Evaluates the applicability of new records management program methodologies, systems, equipment, software, and other technology.
  • Develops requirements for Microsoft SharePoint electronic record repositories, and FileNet application(s) for records with special access or long-term retention requirements.
  • Coordinates file conversion. Maintains the agency vital records list and recommends processes to protect identified records.Prepares project status reports.
  • Analyzes and evaluates current records management policies, procedures and processes, and develops and implements recommendations for improvements.
  •  

Training and Technical Assistance

  • Actively participates in and coordinates records management related projects that have an agency-wide impact.
  • Trains and advises agency managers and staff on records management policies, procedures, processes, technology, issues, trends, and developments.
  • Trains users in new records systems and electronic repositories (such as SharePoint).
  • Trains and provides technical assistance to department staff on Microsoft SharePoint, FileNet P8, and department website.
  • Assists in the review of records-related risk management evaluations.
  • Conducts new employee orientation sessions regarding records management and records retention.

Records Retention

  • Plans, develops, implements, and maintains agency records retention programs.
  • Makes recommendations on retention schedule updates.
  • Analyzes records inventory results and develops and communicates records retention schedules.
  • Researches and recommends alternative methods for maintaining records based on access requirements, volume, and retention periods.
  • Coordinates with business units and Information Technology to incorporate information lifecycle management into legacy data systems in accordance with approved retention schedules.
  • Monitors records retention activities and recommends corrective actions or changes to conform to agency policies, state and federal regulations, and modern records management practices.
  • Coordinates with and submits reports to the State Library regarding transfer of applicable records and other records retention issues as needed.

MINIMUM QUALIFICATION REQUIREMENTS/LICENSES AND CERTIFICATIONS

Education:

  • Bachelor's degree from an accredited college or university.
  • High school graduation or equivalent and full-time records management, information systems, process analysis or related progressive experience may substitute for the required education on an equivalent year-for-year basis.

Experience:

  • Six (6) years of progressive full-time records management, information systems, process analysis or related experience.
  • One (1) year of experience developing and maintaining records retention schedules, policies, and procedures.
  • Experience may be concurrent.
  • Graduate degree in Records Management, Library Science, Management Information Systems, Business Administration, Public Administration, Public Administration or related field may substitute for one (1) year of the required experience.

Registration, Certification, or Licensure: None

Preferred Qualifications:

Current certification or progress towards pursuing at least one or more of the following certifications:

  • Certified Records Manager
  • Certified Information Governance Professional (ARMA)
  • Certified Document Imaging Architect
  • Certified Information Professional (AIIM)
  • Seven (7) years of full-time records management, information systems, process analysis or related experience.
  • Five (5) years of experience developing and maintaining records retention schedules, policies, and procedures.
  • Experience in records management with a Texas state agency.
  • Experience managing pension and/or insurance records.
  • Experience with Microsoft SharePoint.
  • Experience with IBM Enterprise Records and/or FileNet P8.
  • Experience may be concurrent.

KNOWLEDGE SKILLS AND ABILITIES/PHYSICAL REQUIREMENTS

Knowledge, Skills and Abilities

Knowledge of:

Records management theories, practices, techniques, rules, and regulations.
ARMA's The Principles.
Texas Public Information Act.
Current and emerging technologies for managing electronic information and records.
The use of automated systems, software, and equipment associated with records management, particularly as they apply to records retention.
Information management system design, taxonomies, classification schemes, and controlled vocabularies.
Project management principles and practices.

Skill in:

Project management and in planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment.
Completing detailed work with a high degree of accuracy.
Effective written and verbal communications, including preparing and delivering complex reports, presentations, and training sessions.
Using a computer in a Microsoft Windows environment with word processing, spreadsheet, and other business software including electronic repositories such as SharePoint.
Providing quality customer service.

Ability to:

Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external customers.
Maintain and protect confidentiality of member information.
Work effectively in a professional team environment.


Physical Requirements and/or Working Conditions

Work is performed in a standard office environment and requires:

normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies;
marginal or corrected visual and auditory requirements;
constant use of personal computers, copiers, printers, and telephones;
the ability to move about the office to access file cabinets and office machinery;
occasional moving/transporting of boxes containing records weighing up to 30 pounds;
frequent sitting and/or remaining in a stationary position; and
the ability to work under deadlines, as a team member, and in direct contact with others.

Workforce Expectations

Must be able to:

regularly, reliably, and punctually attend work;
work extended hours as necessary;
travel occasionally for work assignments and trainings;
show flexibility and adaptability toward changes in assignments and work schedules;
adhere to the agency's internal management policies and procedures; and
exhibit work behaviors consistent with agency core values.

Business Process Specialist- Records Information Management (Temporary)

Click HERE to apply

Posting Title: Business Process Specialist- Records Information Management (Temporary/MuniProg ParaProfessional)
Job Requisition Number: COA075308
Position Number: T61005
Job Type: Full-Time
Division Name: Austin Water Utility

Minimum Qualfications:

Graduation from an accredited four-year college or university with major coursework in a field related to the job, plus one (1) year experience related to the job.
Experience may be substituted for education up to a maximum of four (4) years.
Licenses and Certifications Required: None

Notes to Applicants:

This is a Temporary position that is expected to last up to six months. As a temporary position, it is not benefits eligible.

The Business Process Specialist:

  • Initiates and implements business initiatives for the information management program; will establish an advisory team to develop goals and initiatives for maintaining information and data according to guidelines provided by the City
  • Collaborates with Information Technology professionals and SharePoint owners to understand their business requirements and ensure documents and portal contents comply with records retention policies and government requirements
  • Establishes and implements procedures for e-records and legal holds; assists with open records requests within an electronic environment
  • Identifies opportunities to develop and implement long-term operational efficiencies and process improvements
  • Develops strategies to improve the handling and retention of email communication, electronic devices, electronic documents and other information resources
  • Interfaces with stakeholders to establish and implement defensible deletion process within the organization – this includes deletion of abandoned email accounts, web sites, SharePoint sites, and group and personal file share
  • Assists with implementing an electronic document imaging system, consults with stakeholders to identify and define the scope of a scanning project, establishes client goals and objectives, and develops guidelines to capture scanning workflow process and document naming conventions
  • When completing the City of Austin employment application:

Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.

A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.

A résumé is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.

A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected to interview: 

Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.
Your skill level in the competency areas of the position will be assessed

If you are selected for hire: 

You must provide proof of education which may include your official college transcript, High School diploma, GED or equivalent degree and your professional licenses.

Effective October 1, 2014, all Austin Water Utility worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AWU worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.

Pay Range: $24.36 to $31.56 per hour

Hours: Monday through Friday from 8:00 to 5:00 or other hours as required

Job Close Date : 07/18/2016
Type of Posting: External
Department: Austin Water Utility
Regular/Temporary: Temporary (No benefits)
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 625 E. 10th Street, Austin, Texas 78701

Preferred Qualifications

  • Bachelor’s degree in Information Science or Business Administration
  • At least two years of experience in a records information management role where the primary function of the position was to establish and maintain records management processes and procedures
  • Direct experience working with electronic document management systems
  • Experience managing projects to include resource planning, scheduling, documentation, cost estimates
  • Experience defining and evaluating performance measures to be sure that critical work processes are examined
  • Experience mapping work process flow and initiating process improvement efforts
  • Proficiency in Visio or other flowchart/value-stream mapping software, Share Point, File Share, SQL/SQL script writing
  • Intermediate Microsoft Office Suite skills to include Word, PowerPoint, Excel and Outlook
  • Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas. 
2. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements. Write reports that summarize findings, data collection techniques, implementation options, etc.
3. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status.
4. Develops and maintains databases to support data analysis and research findings for business projects. 
5. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives. 
6. Facilitates and documents meetings, action items, and processes using flowcharting methodologies.
7. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.

Responsibilities – Supervisor and/or Leadership Exercised: None

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of business strategies, objectives, planning, development and management processes and process improvement
• Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling
• Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes
• Knowledge of performance measures, quality improvement programs and project management methods
• Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic
• Skill in using computers and related software applications
• Skill in data analysis and problem solving
• Ability to quickly recognize and analyze irregular data and situations
• Ability to work independently and with teams

Does this job require a criminal background investigation? This position does not require a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This temporary position requires graduation from an accredited four-year college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Do you meet these requirements?

Yes
No

* Describe in detail how you meet the minimum qualifications of this position.

(Open Ended Question)

* Do you have a Bachelor’s degree in Information Science or Business Administration?

Yes
No

* Do you have at least two years of experience in a records information management role where the primary function of the position was to establish and maintain records management processes and procedures?

Yes
No

* Describe your experience in a records information management role where the primary function of the position was to establish and maintain records management processes and procedures.

(Open Ended Question)

* How many years of direct experience do you have working with electronic document management systems?

None
Less than 1 year
1-3 years
3+ years

* Describe the electronic document management systems you are familiar with.

(Open Ended Question)

* Describe your experience managing projects to include resource planning, scheduling, documentation and cost estimates.

(Open Ended Question)

* Describe your experience defining and evaluating performance measures to be sure that critical work processes are examined. Indicate the position on your resume where you performed this function.

(Open Ended Question)

* Describe your experience mapping work process flow and initiating process improvement efforts.

(Open Ended Question)

* Describe your proficiency in Visio or other flowchart/value-stream mapping software. Would you consider yourself a basic, intermediate or advanced user?

(Open Ended Question)

* Describe in detail, your experience working with relational databases (e.g. Access, SQL) or SharePoint.

(Open Ended Question)

* Which of the following best describes your proficiency with Microsoft Word?

Beginner: skill level includes creating/editing/saving files, applying text formatting, using templates, using spell checks, inserting date/time, etc.
Intermediate: skill level includes formatting pages/sections, margins, tabs, outlines and headers/footers, inserting text boxes, tables and graphs, tracking changes, inserting hyperlinks, protecting documents, etc.
Advanced: skill level includes using mail merge, creating forms, footnotes and headers, superscripts/subscripts, etc.
Expert: skill level includes creating index/concordance, line drawings and macros, importing/exporting files, etc.
Limited or no MS Word experience, but proficient with another word processing application
None of the above

* Which of the following best describes your proficiency with Microsoft Excel?

Basic: create/edit simple spreadsheets, sort data, enter formulas
Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT
Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations
Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers
No experience with Microsoft Excel

* Indicate your highest level of experience in using Microsoft PowerPoint.

Beginner: skill level includes use of pre-existing templates, ClipArt gallery and various presentation views, single slide formatting, etc
Intermediate: skill level includes creating/formatting master for entire presentation, use of various slide layouts, etc.
Advanced: skill level includes use of slide transitions/sound/animation, creating/importing charts/graphs, manipulate multiple presentations, etc
Expert: skill level includes incorporating web page/document hyperlinks, video clips, graphics/art creation and manipulation, etc.
Limited or no MS PowerPoint experience, but proficiency with another presentation application
No presentation software experience

* Which of the following best describes your proficiency with Microsoft Outlook?

Basic: Able to send/receive emails and schedule calendar items
Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task lists
Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules & alerts, resend/recall emails, assign/track completion status of tasks
I do not have experience with Microsoft Outlook, but have experience with a similar office productivity software such as Lotus Notes or Novell GroupWise
I do not have experience with Microsoft Outlook

Optional & Required Documents

Required Documents

Cover Letter
Resume

Optional Documents

Records Manager - Contract

A Records Manager contract career opportunity located in Austin, TX.

Our recruiting firm is working on behalf of a IT Professional Services organization who is looking to hire a FileNet & SharePoint Records contractor for a little over a year, starting in August and ending in September of 2017.  They’re looking for RIM professional with experience implementing a document management software solution.  Their client is going from a SharePoint document management environment to a FileNet P8 platform.  Experience with both FileNet and SharePoint is REQUIRED.

Job Description

1.     Implement electronic records management for Information Technology (IT) Department

2.     Organize, review, and apply appropriate indexing criteria to documents; recommending additions and revisions to established file category and indexing structures

3.     Collaborate with corporate records management analysts to formulate solutions to electronic management practices for the organization, serving as IT's liaison.

4.     Research and document records management standards, processes, procedures, and guidelines.

5.     Identify and escalate records management issues

6.     Conduct training in sound records management practices and use of documentation and records management programs.

7.     Create, maintain, and update forms, documents indexes and records management databases to track records documentation

8.     Lead teams to address records management issues withing individual work groups, maintain compliance and good records management practices. 

Qualifications

1.     5 years knowledge of principles, practices, methods and techniques of electronic records management.

2.     5 years experience with FileNet P8 platform

3.     5 years experience with SharePoint, browser-bases collaboration and docs management platform

4.     5 years experience with taxonomy development

5.     5 years experience with standard office practices, procedures and equipment

6.     Extensive knowledge of the Microsoft Office Suite

7.     Excellent command of English usage including spelling, grammar, and punctuation

8.     Ability to facilitate meetings

9.     Ability to multi-task with limited supervision

If you know someone that might be interested please have them contact me confidentially at 262-361-4912 or bhynes@mrivision.com. Feel free to forward this email to your network.

Vision Search Partners is a national recruiting firm that specializes in Records Management, Information Governance, Privacy, Security, Enterprise Content, and Digital Asset Management.

Thank you for your consideration.  

Best Regards,

Beth Hynes, CRM, IGP
Managing Partner
VISION SEARCH PARTNERS, LLC
810 Cardinal Lane, Suite 220
Hartland, WI  53029
Tel 262.361.4912
Fax 262.361.4914
Email bhynes@mrivision.com
Website www.mrivision.com
Join me on LinkedIn at http://www.linkedin.com/in/bethhynes
Follow me on Twitter at https://twitter.com/#!/BethCRM

MRINetwork 

EXPERTS IN GLOBAL SEARCH AND CONTRACT STAFFING

 

Records Manager - Southern California Association of Governments

Interested in a change?  What about Southern California?  

Click HERE for more information and how to apply.

The candidate will have the opportunity to create and implement a brand new RIM program for SCAG's new downtown Los Angeles office location. The successful candidate for the position will work closely with RIM stakeholders across SCAG to develop SCAG's RIM program. The ideal candidate will be experienced with overseeing the expansion and enhancement of solutions for successful RIM program implementation, including Enterprise Content Management (ECM) systems to facilitate stronger information management and sharing as
well as smarter business processes. SCAG is seeking a highly collaborative individual who can successfully focus on the needs of staff, partners, and the public. The ideal candidate will thrive in a team-based environment, possess excellent communication and project management skills, and will have the ability to facilitate groups with divergent viewpoints and have the ability to gain cooperation and consensus through discussion and persuasion.

EDUCATION & EXPERIENCE
Equivalent to five to seven years of progressively responsible experience in a comprehensive records and information (RIM) management program involving physical and electronic RIM, to include substantial experience in the development of processes and systems for the access, maintenance, retention and disposal of a wide variety of hard copy and electronic records and information. Experience must include minimum one year of developing and managing a comprehensive RIM program and two years of manage¬ment and supervisory experience. Experience with public sector RIM requirements is desirable.

Bachelor's degree from an accredited college or university with major course work in library science, public administration and business administration or related field, with an emphasis on information technology and computer science. A Master’s degree and a designation as a certified records manager (CRM) is highly desirable.

THE POSITION
Responsible for the development and creation of a brand new, state-of-the-art
RIM Program for SCAG

  • Oversee the development and implementation of goals, objectives, policies and priorities for RIM programs; recommend, within agency policy, appropriate service and staffing levels; recommend and administer policies and procedures; recommend and manage governance of the RIM program, including definition of oversight and custodianship tasks and responsibilities for both paper- and electronic- information management.
  • Plan, direct, coordinate, and review the work plan for agency RIM program; meet with staff to develop objectives and resolve challenges; assign work activities, projects, and programs; monitor work flow; review and evaluate work products, methods, and procedures.
  • Manage and participate in the development and administration of the RIM annual budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments.
  • Conduct studies to recommend improvements to RIM programs, policies, systems and procedures as appropriate.
  • Participate in all activities related to the security, preservation, and conservation of inactive records and documents.
  • Oversee the implementation of RIM recommendations that are approved by the Deputy Executive Director – Administration.
  • Plan, schedule, supervise and participate in the periodic review and analysis of existing and proposed RIM systems and procedures, including official records declaration, electronic content management (ECM), data archiving and digital signature systems; evaluate and recommend enhancements as necessary.

Research Analyst - City of Austin, Office of the City Clerk

Click HERE for more information or to apply.

Position Information

Posting Title: Research Analyst
Job Requisition Number: COA075123
Position Number: 100623
Job Type: Full-Time
Division Name: City Clerk

Minimum Qualifications

  • Graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Social Sciences or related field, to include six (6) semester hours involving or related to statistics and one (1) year of experience in a research field. Or
  • Master’s Degree in Business Administration, Public Administration, Social Sciences or related field.
  • Licenses or Certifications:
  • None


  • Notes to Applicants:

If selected to interview, candidates will be required to conduct a presentation.

Pay Range: $21.31 – $27.06 per hour
Hours: Monday – Friday, 8:00 am – 5:00 pm
Job Close Date: 05/31/2016
Type of Posting: External
Department: City Clerk
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 301 W. Second Street

Preferred Qualifications

  • Experience with the implementation and administration of document management systems, records management systems, content management systems, or data management systems.
  • Knowledge of concepts and principles of application programming and database design including systems analysis, system design, software analysis, or software testing. Experience with application programming and development.
  • The ability to research, assess, synthesize and present information, including making recommendations on legal, regulatory, technical, business and other types of requirements.
  • Knowledge of creating database queries, conducting data analysis, and using reporting tools. 
  • Skill in oral and written communication. Ability to train others. Knowledge of training methodologies and techniques.
  • Skill in handling multiple tasks and prioritizing job duties. Skill in planning and organizing.
  • Ability to establish and maintain good working relationships with the public and City employees at all levels. Strong customer service orientation.
  • Skill in data analysis, decision making, and problem solving. Ability to keep up-to-date with emerging technologies and apply this knowledge to daily activities.

Duties, Functions and Responsibilities

  • Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
  • Gathers data to meet specific project objectives by using various informational sources.
  • Assists in planning design instrumentation and research methodology for gathering data.
  • Collects information and establishes a database to catalogue, update and retrieve data.
  • Analyzes data to determine trend, discrepancies or other specific departmental business issues.
  • Coordinates meetings with targeted audiences to identify or clarify departmental issues, which may include committees, consultants, citizen’s groups, etc.
  • Authors or edits technical reports to provide a summary of findings.
  • Manages data using statistical analysis processes and project management techniques.
  • Conducts presentations and designs ancillary visual graphics to enhance reporting
  • Responsibilities- Supervision and/or Leadership Exercised:
  • None

Knowledge, Skills and Abilities

  • Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Knowledge of statistical methodology.
  • Knowledge of city practice, policy and procedures.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to establish databases to maintain or track data.
  • Ability to conduct presentations.
  • Ability to author technical documents.
  • Ability to identify variables and utilizing various resources to gather data.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to establish and maintain good working relationships with other city employees and the public.

Does this job require a criminal background investigation? This position does not require a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This position requires graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Social Sciences or related field, to include six (6) semester hours involving or related to statistics and one (1) year of experience in a research field. Or Master's Degree in Business Administration, Public Administration, Social Sciences or related field. Do you meet these requirements?

Yes
No

* Describe your experience with the implementation and administration of document management systems, records management systems, content management systems, or data management systems.

(Open Ended Question)

* Describe your experience with application programming and development, including any programming languages with which you are familiar.

(Open Ended Question)

* Describe your experience conducting research, analyzing findings, and presenting conclusions and recommendations.

(Open Ended Question)

* Describe your experience with creating database queries, conducting data analysis, and using reporting tools, including the database platforms and/or reporting tools you are most familiar with.

(Open Ended Question)

* Describe your experience in presenting information, developing educational programs or conducting training sessions. This may include “in-person” training, webinars, or computer-based training programs.

(Open Ended Question)

Optional & Required Documents
Required Documents
Cover Letter
Resume
Optional Documents

Records Clerk

Click HERE for more information or to apply.

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States and in London, serving clients with domestic and international operations. We have an immediate opening in our Austin, TX office for a Records Clerk.

The Records Clerk assists in processing incoming information, sorts, codes and classifies material for integration into systems, including the data entry of inactive records. This position retrieves/references information for customers and runs computer searches and indexes to provide status of information. Essential job functions include:

Files various media.
Prepares additional new sub-files within the file classification plan.
Retrieves and routes requested files or filing.
Maintains accurate checkout system.
Inputs inactive records data.
Creates and maintains electronic and imaged records.
Interfaces with co-workers and other staff members for the purpose of exchanging information.
Answers the Records Center Help Line and e-mail.
Provides Office Services support to the office as requested by the Office Administrator.
Performs other duties as may be required from time to time.

Requirements:

High School Diploma or GED required.
2-3 years’ relevant experience required, preferably in a professional services environment.
Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general.
Ability to operate standard office equipment.
FileTrail experience preferred.
Position is light work in nature; physical demands are in excess of those of sedentary work and requires walking or standing to a significant degree.
Ability to occasionally lift up to 40 lbs. required.
Ability to deliver superior service to all internal and external customers and communicate effectively.
Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.   To apply, please send a cover letter, résumé, and salary requirements to:careersaus@huschblackwell.com.

EOE/Minority/Female/Disabled/Vet.

Administrative Manager - City of Austin Police Department

Click HERE to apply

Posting Title: Administrative Manager
Job Requisition Number: COA074960
Position Number: 103711
Job Type: Full-Time
Division Name: Police Headquarters

Minimum Qualifications

  • Graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
  • Master's degree may substitute for two (2) years of the required supervisory experience.
  • Experience may substitute for education up to the maximum of four (4) years.
  •  

Licenses or Certifications:
None.

Notes to Applicants

IMPORTANT INFORMATION

A detailed and complete employment application is required to help us better evaluate your qualifications, and will be used to determine salary if you are selected for this position. A resume must be submitted to be considered for this position, but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match the online application.

Pay Range
$27.34 – $35.41 hourly rate

Hours
8:00am – 5:00pm Monday through Friday

Job Close Date: 04/18/2016
Type of Posting: External
Department: Police
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 715 E. 8th Street, Austin Texas

Preferred Qualifications

  • Experience with a Records Management System
  • Experience with Records Retention with a government organization.
  • Experience with CJIS Compliance Rules
  • Experience with Expunctions, TCIC/NCIC systems, and Open Records
  • Experience with NIBRS and/or UCR Reporting
  • Experience with Hiring and Managing Personnel
  • Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following.

  • Other related duties may be assigned.
  • Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change.
  • Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support.
  • Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget.
  • Monitors contracts and agreements with suppliers, distributors and other organizational entities
  • Performs economic or business needs forecasting.
  • Evaluates and analyzes programs, recommends improvements and/or policy changes..
  • Monitors external regulatory and legal precedents effecting the operation of the division and department.
  • Acts as a liaison with other city departments and management personnel.
  • Responsibilities- Supervision and/or Leadership Exercised:
  • Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of applicable processes, techniques, and methods.
Knowledge of fiscal planning and budget preparation.
Knowledge of Federal, State, Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of supervisory and managerial techniques and principles.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to conduct research, identifying and analyzing trends, including root cause analysis.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain effective communication and working relationships with city employees and the public

Does this job require a criminal background investigation? This position requires a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This position requires graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these requirements?

Yes
No

* Describe your experience with records management systems

(Open Ended Question)

* What is your experience in working with a Records Retention Program within a Governmental organization?

(Open Ended Question)

* Describe your experience with CJIS Compliance Rules.

(Open Ended Question)

* Do you have any experience with expunctions? If so please describe.

(Open Ended Question)

* Describe your experience with TCIC/NCIC systems?

(Open Ended Question)

* Describe your experience associated with the Texas Open Records Act Policies, Procedures and Requirements. If you have no exposure, describe a similar experience.

(Open Ended Question)

* What is your experience with the National Incident Based Reporting System (NIBRS) and the Uniform Crime Reporting (UCR) systems?

(Open Ended Question)

* Do you have experience in testifying in court? If so, please describe.

(Open Ended Question)

* Describe your experience with hiring and managing personnel.

(Open Ended Question)

* If identified as a top candidate, do you agree to a criminal background check (CBI)?

Yes
No

Optional & Required Documents

Required Documents

Cover Letter
Resume

Optional Documents