Records Specialist, Austin, TX

Vision Search Partners
Specialized Recruiting Services
Contact Information:
Beth Hynes     
262-361-4912   
bynes@mrivision.com

Records Specialist (Temp to Perm) – Austin, TX

Summary:
This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

Interpret a variety of instructions furnished in written, oral or schedule form. 

Effectively present information and respond to questions from managers, clients, customers and co-workers.

Solve problems and focus on solutions in a professional manner.

Maintain exceptional customer service orientation at all times.

Primary Responsibilities:

  • Create files and/or replacement folders.
  • Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.
  • Interfile prepared documents into folders, and sub-folders.
  • Process client requests for file and/or box retrievals. 
  • Pull and deliver files and/or boxes; and return retrievals.
  • Conduct periodic onsite inventories of files and/or boxes.
  • Process requests to close files.
  • Scan files for storage on the Firm’s Document Management System. 
  • Prepare files for offsite storage, perform box inventory and coordinate transfer of boxes to offsite storage.
  • Participate with other records and information staff in overseeing effective maintenance of records management systems.
  • Database management and maintenance to ensure records are accurately documented and stored.
  • Troubleshooting to identify potential problems to bring to Supervisor’s attention.
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Travel and support offices in the Texas region (Houston, Dallas, Phoenix).

Primary Requirements:

 

  • Bachelor’s Degree preferred.
  • At least one year of related experience and/or training, or equivalent combination of education and experience.
  • Computer literate with strong skills in word processing and software programs. Knowledge of records management software programs highly desirable.
  • Strong interpersonal skills and customer service/client service skills.
  • Demonstrated ability to work independently and under pressure.
  • Ability to handle multiple tasks and prioritizes efforts effectively.
  • Ability and desire to learn new skills and to teach others.
  • Commitment to the attendance policies set forth by Site Manager.
  • Excellent time management, organization and prioritization skills.
  • Ability to be flexible with work schedule (some overtime may be required).
  • Ability to communicate (written/oral) in a professional manner.

Technical Skills:

 

  • Conceptual knowledge of various records practices and the types of work product produced.
  • Working knowledge of word processing programs (MS Word, WordPerfect, etc.).
  • Working knowledge of Records Management software programs (Accutrac, LegalKEY, LegalTrax, AMR/CARM/FileSurf, WRM/IRM, etc.) and/or Records Software.
  • Modules from Time and Billing software programs (Elite, CMS, Omega, etc.).
  • Working knowledge of Document Management software programs (iManage (FileSite, DeskSite, WorlkSite), OpenText (DM,DM5, eDocs), NetDocuments, or similar.

Records Management Coordinator - Texas Department of Housing & Community Affairs

Records Management Coordinator in the Financial Administration Staff Services Division

Job Posting Number: 18-029

View the job posting in its entirety here.

Description: Performs advanced archival work coordinating the Department’s records management program. Work involves examining Department records (hard copy and electronic); recommending disposal and destruction of records; analyzing and arranging records, archives, and manuscripts; preparing inventories, indexes, guides, and other aids to facilitate access to information; recommending and implementing new procedures to accommodate need.

Job Functions:

  • Appraises records of the Department and recommends appropriate disposition by coordinating with Divisions on the inventory of all active records (hard copy and electronic).
  • Assists in locating records relevant to research needs, and answers reference questions.
  • May consult with the Texas State Library and Archives Commission (TSLAC) and other government offices on archival or records management procedures; may recommend new procedures.
  • Coordinates the development and maintenance of the Department’s Records Retention Schedule with all Divisions.
  • Prepares all required documentation for the offsite storage of inactive records, to include ensuring the inventory of each records box is complete, records and retention period are properly identified, records are boxed according to records series, data entry of inventory into the computer, and distribution of copies of the Texas Department of Housing & Community Affair approved “Transmittal of State Records” form and corresponding inventory to appropriate sections.
  • Arranges records retrieval from the State Records Center, maintains internal tracking of records pulled from storage, and ensures records are properly returned to storage.
  • Coordinates the archival of Department publications with the TSLAC.
  • Performs periodic review of Department records to ensure records are not improperly stored and are being maintained according to the Records Retention Schedule.
  • Maintains documentation and inventory of all disposed records as well as identifies and performs inventory of all inactive records stored offsite.
  • Provides technical assistance and training to staff for records management.
  • Assists in all Staff Services areas including Copy Center, Mail Room, Inventory, and Safety Coordination.
  • Complies with all applicable safety rules, regulations and standards.
  • Adheres to all Department policies and procedures.
  • Responsible for becoming fully knowledgeable of the Department’s Enterprise Risk Management Program and its affect in the Staff Services section, including performing risk assessments of the sections high impact processes and indentifying and communicating controls to mitigate unacceptable risks.
 

Chief Records Officer - Alamo College

CLICK HERE for more information or to apply

Chief Records Officer - DIS - req4053
Posting closes on: 2/4/2018 at 6:00pm CST
The date after which applications are not guaranteed review is 2/4/2018
Hours per Week:
 40
Hourly or Salaried: Salary
Funding source: Hard Money
Number of opening: 1
Benefits Eligible: Yes
Location: Finance and Fiscal Services
Texas
United States

Job Summary and Description

  • Establishes, develops and maintains the Alamo Colleges’ records management program and archives.

To view a complete job description, click here.

Qualifications

Minimum Education and Experience:

  • Bachelor’s degree or a combination of experience, education and training that equates to the required degree.  
  • Six years information management or business experience of which four included the management of one or more records and information functions.

Preferred Education and Experience:

  • Master’s degree in a relevant information management or business management discipline. 
  • Eight or more years of management experience, two of which include the management of one or more records and information functions.

Licenses and Certifications:

  • Must possess a valid Texas driver license.  Must be insurable through Alamo Colleges’ 
    insurers.
  • Prefer Certified Records Manager certification.

Motor Vehicle Report is required in addition to background check and drug screen

EEO Statement

Lead Records Specialist - Epiq

Click HERE to apply or for more information

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

  • Interpret a variety of instructions furnished in written, oral or schedule form. 
  • Effectively present information and respond to questions from managers, clients, customers and co-workers.
  • Solve problems and focus on solutions in a professional manner.
  • Maintain exceptional customer service orientation at all times.

RESPONSIBILITIES:

  • Create files and/or replacement folders.
  • Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.
  • Interfile prepared documents into folders, and sub-folders.
  • Process client requests for file and/or box retrievals. 
  • Pull and deliver files and/or boxes; and return retrievals.
  • Conduct periodic onsite inventories of files and/or boxes.
  • Process requests to close files.
  • Scan files for storage on the Firm’s Document Management System 
  • Prepare files for offsite storage, perform box inventory and coordinate transfer of boxes to offsite storage.
  • Participate with other records and information staff in overseeing effective maintenance of records management systems
  • Database Management and Maintenance to ensure records are accurately documented and stored.
  • Troubleshooting to identify potential problems to bring to Supervisor’s attention
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Travel and support offices in the Texas region (Houston, Dallas, Phoenix).

SKILLS/QUALIFICATIONS:

  • Bachelor’s Degree Preferred.
  • One to two years related experience and/or training, or equivalent combination of education and experience.
  • Computer literate with strong skills in word processing and software programs. Knowledge of records management software programs highly desirable.
  • Strong interpersonal skills and customer service/client service skills.
  • Demonstrated ability to work independently and under pressure.
  • Ability to handle multiple tasks and prioritizes efforts effectively.
  • Ability and desire to learn new skills and to teach others.
  • Commitment to the attendance policies set forth by Site Manager.
  • Excellent time management, organization and prioritization skills.
  • Ability to be flexible with work schedule (some overtime may be required).
  • Ability to communicate (written/oral) in a professional manner

Technical Skills:

  • Conceptual knowledge of various records practices and the types of work product produced.
  • Working knowledge of word processing programs (MS Word, Wordperfect, etc.)
  • Working knowledge of Records Management software programs (Accutrac, LegalKEY, LegalTrax, AMR/CARM/FileSurf, WRM/IRM, etc.) and/or Records Software
  • Modules from Time and Billing software programs (Elite, CMS, Omega, etc.)
  • Working knowledge of Document Management software programs (iManage (FileSite, DeskSite, WorlkSite), OpenText (DM,DM5, eDocs), NetDocuments, or similar.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Epiq Systems, Inc. and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.