Records Analyst Supervisor - Travis County Juvenile Probation

Job Title:  Records Analyst Supervisor

Closing Date:  Tues. 05/15/18 11:59PM CT

Salary Range:  $51,934.48 - $58,156.80

Job Type:  Full time

Location:  2515 S. Congress Ave, Austin, TX 78704

Department:  Travis County Juvenile Probation Dept

Click here to learn more.

Contact info:  Kassie Kitchen, HR Specialist II, 512-854-7009

Job Summary:  Oversees the Records Management Program by having responsibility for the processing, organization and management of departmental records and files. Performs high level record analysis to determine proper storage and retention schedules. Coordinates off-site records storage activity. Leads and supervises the work of others.

Duties and Responsibilities: 

  1. Supervises, plans, and directs staff members of the Records unit. Assigns work, develops performance goals and standards, trains, resolves problems, evaluates performance, monitors workflow and deadlines, and makes personnel action recommendations. Develops detailed user requirements, system documentation and workflow procedures. Plans and coordinates departmental training. Plans, writes, revises, and recommends policies and procedures.
     
  2. Completes the development of assigned annual work plan goals for records program. Develops data quality internal controls. Monitors and audits data. Analyzes changing business needs and how their effect on various systems and associated processes. Make recommendations for improvements. Analyzes and determines cost-effective methods and procedures. Oversees discrepancies in systems.
     
  3. Performs record analysis to determine proper storage, retention, duplication, etc. actions necessary for compliance with Federal, State and Local laws and regulations. Establishes standards and processes for records storage, retention and access in compliance with applicable Federal, State and Local laws and regulations.
     
  4. Responds to inquiries and incoming mail from agencies. Performs and conducts complex research to provide reports and data. Prepares written correspondence. Develops and designs statistical reports to track data, extracting and compiling data from multiple databases.
     
  5. Serves as primary liaison with various departments, divisions, private companies, local, state and national records management agencies. Serves on committees. Keeps abreast of changes in the law and regulations. Administers compliance with the Texas Open Records Act for department.
     
  6. Coordinates off-site records storage and retrievals. Approves records destruction. Conducts records inventory and assists in analysis to plan a long-term policy for records management. Maintains, compiles and generates statistical reports. Functions as a Records Analyst. Processes data and transfers, receives, indexes, retains, retrieves and disposes of records.
     
  7. Prepares and maintains disaster recovery plans. Assists in budget development process. Determines the need for equipment, technology, professional services, staffing, and other resources. Manages vendor relationships, prepares requisitions for purchases.
     
  8. Performs other job-related duties as assigned.

Senior Records Analyst - Office of the Attorney General

DIVISION: Information Governance &Logistical Operations
POSTING NUMBER: 18-0714
JOB TITLE: Archivist IV WORKING TITLE: Senior Records Analyst
MONTHLY SALARY: $4,166.67
POSTING DATE: May 1, 2018 DURATION: Until Filled
LOCATION: 4044 Promontory Point, Austin, TX 78744

GENERAL DESCRIPTION
Performs records and information management program coordination for the Information Governance and Logistical Operations Division of the Office of the Attorney General of Texas.
Work involves coordinating the development and implementation of the agency’s records and information management program, to include consulting on varied and advanced records and
information management related issues; preparing and presenting program information and instructional materials using various methods of delivery; and facilitating the management and
preservation of agency records with permanent and/or archival value. Trains others as needed. May assign and/or supervise the work of others. OAG employees enjoy excellent benefits
along with tremendous opportunities to do important work and make a positive difference in the lives of all Texans.

Click here to learn more.

Records Management Specialist, Sr. - ERCOT

Full-time position located in Taylor, Texas -- Read more here.

JOB PURPOSE                   

Implement and administer enterprise-wide document management systems and related procedures that allow the organization to capture, store, retrieve, share, and destroy electronic records and documents.

JOB SUMMARY 

Develops, operates and maintains a comprehensive Records Management Program, including compliance with all legal, regulatory, corporate, and financial requirements, and record retention and destruction schedules.  Ensures appropriate procedures for the creation, maintenance, archiving and destruction of Records.  Coordinates with appropriate business areas impacted by legal proceedings and audits.  Identifies vital records and establishes guidelines to maintain business continuity after a disruption or disaster.

POSITION DESCRIPTION

Essential Job Duties and Tasks

  • Sets, implements, follows, and promotes understanding of organizational policies and best practices in Records and Information Management.
  • Manages, monitors, and tracks official Records of any media throughout their life cycle.
  • Identifies who is responsible and accountable for managing records within the organization.
  • Maintains and updates an appropriate Records Retention and destruction schedule compliant with all applicable laws and regulations.
  • Coordinates with the IT Department regarding the management of electronic Records and maintenance of Records management software.
  • Coordinates with Security regarding classification, security, protection and destruction of Records including off-site storage and retrieval.
  • Follows best practice procedure, guidelines, and standards for recordkeeping and classification of physical and electronic Records.
  • Trains ERCOT Staff and IG coordinators from each department on procedures and guidelines related to Records management.
  • Routinely communicates with all departments regarding Records management issues and changes.
  • Remains current with legislation, legal issues, archival principles, and records management trends, technology and policies.
  • Carries out procedures for and enforcement of any holds on Records destruction because of tax, legal, or operational reasons.
  • Assists Legal with discovery and production of documents as part of litigation, regulatory investigation, or audit.
  • Works cooperatively with IT Department to provide appropriate repository and plan for mission critical business Records and Disaster Recovery.
  • Supports and instructs ERCOT departments and their personnel regarding management of documents that are not deemed Records.

QUALIFICATIONS

Education

  • Bachelor’s degree in Library Science, Business or related discipline, or a combination of education and experience that provides the applicant with knowledge equivalent to a major in of such fields.
  • Master’s degree in Library Science or related discipline preferred.

Work Experience

  • Minimum of five (5) years (in excess of degree requirements stated above) of progressively responsible experience in records management.

Certification and Licenses:  A Certified Records Manager (CRM), or a candidate working towards this designation, is preferred.  (If the successful candidate does not currently hold the CRM designation, he/she must achieve certification within 2 years of hire.   Additional certifications in Records Management, Information Management, Information Governance, and or Legal certifications are also desirable.  e.g., IGP, CIP, J.D., or Paralegal Certificate)

Records Clerk - Husch Blackwell LLP

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate opening in our Austin, TX office for a Records Clerk.

The Records Clerk assists in processing incoming information, sorts, codes and classifies material for integration into systems, including the data entry of inactive records; retrieves / references information for customers; runs computer searches and indexes to provide status of information.

Job Type: Full-time

Essential job functions include:

  • Sorts and classifies material for filing.
  • Files various media.
  • Prepares additional new sub-files within the file classification plan.
  • Retrieves and routes requested files or filing.
  • Maintains accurate checkout system.
  • Inputs inactive records data.
  • Creates and maintains electronic and imaged records.
  • Assist with the creation and maintenance of procedures for internal reference materials, which may include standards, technical reports, research papers, and digital resources.
  • Demonstrate proficiency in the use of RIM technologies to support deployment and training of end users
  • Interfaces with co-workers and other staff members for the purpose of exchanging information.
  • Answers the Records Center Help Line and e-mail.
  • Distribute records to internal customers.
  • Performs other duties as may be required from time to time.


REQUIREMENTS

  • High School Diploma or GED required.
  • 2-3 years’ relevant experience required, preferably in a professional services environment.
  • Detail oriented.
  • Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general.
  • Ability to operate standard office equipment.
  • Knowledge of Electronic Records Management Systems experience preferred.
  • Ability to deliver superior service to all internal and external customers and communicate effectively.
  • Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required.
  • Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required.
  • Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
  • Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
  • Position is light work in nature; physical demands are in excess of those of sedentary work and requires walking or standing to a significant degree.
  • Ability to occasionally lift up to 40 lbs. required.

We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more. Please send a cover letter, résumé, and salary requirements to the email address listed.

Records Specialist, Austin, TX

Vision Search Partners
Specialized Recruiting Services
Contact Information:
Beth Hynes     
262-361-4912   
bynes@mrivision.com

Records Specialist (Temp to Perm) – Austin, TX

Click here for job listing.

Summary:
This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

Interpret a variety of instructions furnished in written, oral or schedule form. 

Effectively present information and respond to questions from managers, clients, customers and co-workers.

Solve problems and focus on solutions in a professional manner.

Maintain exceptional customer service orientation at all times.

Primary Responsibilities:

  • Create files and/or replacement folders.
  • Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.
  • Interfile prepared documents into folders, and sub-folders.
  • Process client requests for file and/or box retrievals. 
  • Pull and deliver files and/or boxes; and return retrievals.
  • Conduct periodic onsite inventories of files and/or boxes.
  • Process requests to close files.
  • Scan files for storage on the Firm’s Document Management System. 
  • Prepare files for offsite storage, perform box inventory and coordinate transfer of boxes to offsite storage.
  • Participate with other records and information staff in overseeing effective maintenance of records management systems.
  • Database management and maintenance to ensure records are accurately documented and stored.
  • Troubleshooting to identify potential problems to bring to Supervisor’s attention.
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Travel and support offices in the Texas region (Houston, Dallas, Phoenix).

Primary Requirements:

  

  • Bachelor’s Degree preferred.
  • At least one year of related experience and/or training, or equivalent combination of education and experience.
  • Computer literate with strong skills in word processing and software programs. Knowledge of records management software programs highly desirable.
  • Strong interpersonal skills and customer service/client service skills.
  • Demonstrated ability to work independently and under pressure.
  • Ability to handle multiple tasks and prioritizes efforts effectively.
  • Ability and desire to learn new skills and to teach others.
  • Commitment to the attendance policies set forth by Site Manager.
  • Excellent time management, organization and prioritization skills.
  • Ability to be flexible with work schedule (some overtime may be required).
  • Ability to communicate (written/oral) in a professional manner.

Technical Skills:

  

  • Conceptual knowledge of various records practices and the types of work product produced.
  • Working knowledge of word processing programs (MS Word, WordPerfect, etc.).
  • Working knowledge of Records Management software programs (Accutrac, LegalKEY, LegalTrax, AMR/CARM/FileSurf, WRM/IRM, etc.) and/or Records Software.
  • Modules from Time and Billing software programs (Elite, CMS, Omega, etc.).
  • Working knowledge of Document Management software programs (iManage (FileSite, DeskSite, WorlkSite), OpenText (DM,DM5, eDocs), NetDocuments, or similar.

Records Management Coordinator - Texas Department of Housing & Community Affairs

Records Management Coordinator in the Financial Administration Staff Services Division

Job Posting Number: 18-029

View the job posting in its entirety here.

Description: Performs advanced archival work coordinating the Department’s records management program. Work involves examining Department records (hard copy and electronic); recommending disposal and destruction of records; analyzing and arranging records, archives, and manuscripts; preparing inventories, indexes, guides, and other aids to facilitate access to information; recommending and implementing new procedures to accommodate need.

Job Functions:

  • Appraises records of the Department and recommends appropriate disposition by coordinating with Divisions on the inventory of all active records (hard copy and electronic).
  • Assists in locating records relevant to research needs, and answers reference questions.
  • May consult with the Texas State Library and Archives Commission (TSLAC) and other government offices on archival or records management procedures; may recommend new procedures.
  • Coordinates the development and maintenance of the Department’s Records Retention Schedule with all Divisions.
  • Prepares all required documentation for the offsite storage of inactive records, to include ensuring the inventory of each records box is complete, records and retention period are properly identified, records are boxed according to records series, data entry of inventory into the computer, and distribution of copies of the Texas Department of Housing & Community Affair approved “Transmittal of State Records” form and corresponding inventory to appropriate sections.
  • Arranges records retrieval from the State Records Center, maintains internal tracking of records pulled from storage, and ensures records are properly returned to storage.
  • Coordinates the archival of Department publications with the TSLAC.
  • Performs periodic review of Department records to ensure records are not improperly stored and are being maintained according to the Records Retention Schedule.
  • Maintains documentation and inventory of all disposed records as well as identifies and performs inventory of all inactive records stored offsite.
  • Provides technical assistance and training to staff for records management.
  • Assists in all Staff Services areas including Copy Center, Mail Room, Inventory, and Safety Coordination.
  • Complies with all applicable safety rules, regulations and standards.
  • Adheres to all Department policies and procedures.
  • Responsible for becoming fully knowledgeable of the Department’s Enterprise Risk Management Program and its affect in the Staff Services section, including performing risk assessments of the sections high impact processes and indentifying and communicating controls to mitigate unacceptable risks.
 

Chief Records Officer - Alamo College

CLICK HERE for more information or to apply

Chief Records Officer - DIS - req4053
Posting closes on: 2/4/2018 at 6:00pm CST
The date after which applications are not guaranteed review is 2/4/2018
Hours per Week:
 40
Hourly or Salaried: Salary
Funding source: Hard Money
Number of opening: 1
Benefits Eligible: Yes
Location: Finance and Fiscal Services
Texas
United States

Job Summary and Description

  • Establishes, develops and maintains the Alamo Colleges’ records management program and archives.

To view a complete job description, click here.

Qualifications

Minimum Education and Experience:

  • Bachelor’s degree or a combination of experience, education and training that equates to the required degree.  
  • Six years information management or business experience of which four included the management of one or more records and information functions.

Preferred Education and Experience:

  • Master’s degree in a relevant information management or business management discipline. 
  • Eight or more years of management experience, two of which include the management of one or more records and information functions.

Licenses and Certifications:

  • Must possess a valid Texas driver license.  Must be insurable through Alamo Colleges’ 
    insurers.
  • Prefer Certified Records Manager certification.

Motor Vehicle Report is required in addition to background check and drug screen

EEO Statement

Lead Records Specialist - Epiq

Click HERE to apply or for more information

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

This position is responsible for creating, maintaining and storing records/files in support of client needs. In addition, this position provides a positive example of records management skills, initiative and customer service orientation for clients and co-workers.

To succeed in this position, an individual must be able to perform each essential duty satisfactorily. The responsibilities listed below are representative of the knowledge, skill and/or ability required.

  • Interpret a variety of instructions furnished in written, oral or schedule form. 
  • Effectively present information and respond to questions from managers, clients, customers and co-workers.
  • Solve problems and focus on solutions in a professional manner.
  • Maintain exceptional customer service orientation at all times.

RESPONSIBILITIES:

  • Create files and/or replacement folders.
  • Manage the intake of client documents; sort and prepare documents for interfiling; along with indexing documents as required.
  • Interfile prepared documents into folders, and sub-folders.
  • Process client requests for file and/or box retrievals. 
  • Pull and deliver files and/or boxes; and return retrievals.
  • Conduct periodic onsite inventories of files and/or boxes.
  • Process requests to close files.
  • Scan files for storage on the Firm’s Document Management System 
  • Prepare files for offsite storage, perform box inventory and coordinate transfer of boxes to offsite storage.
  • Participate with other records and information staff in overseeing effective maintenance of records management systems
  • Database Management and Maintenance to ensure records are accurately documented and stored.
  • Troubleshooting to identify potential problems to bring to Supervisor’s attention
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records.
  • Assist with orientating and training others on the appropriate records management processes and procedures as required by the client.
  • Travel and support offices in the Texas region (Houston, Dallas, Phoenix).

SKILLS/QUALIFICATIONS:

  • Bachelor’s Degree Preferred.
  • One to two years related experience and/or training, or equivalent combination of education and experience.
  • Computer literate with strong skills in word processing and software programs. Knowledge of records management software programs highly desirable.
  • Strong interpersonal skills and customer service/client service skills.
  • Demonstrated ability to work independently and under pressure.
  • Ability to handle multiple tasks and prioritizes efforts effectively.
  • Ability and desire to learn new skills and to teach others.
  • Commitment to the attendance policies set forth by Site Manager.
  • Excellent time management, organization and prioritization skills.
  • Ability to be flexible with work schedule (some overtime may be required).
  • Ability to communicate (written/oral) in a professional manner

Technical Skills:

  • Conceptual knowledge of various records practices and the types of work product produced.
  • Working knowledge of word processing programs (MS Word, Wordperfect, etc.)
  • Working knowledge of Records Management software programs (Accutrac, LegalKEY, LegalTrax, AMR/CARM/FileSurf, WRM/IRM, etc.) and/or Records Software
  • Modules from Time and Billing software programs (Elite, CMS, Omega, etc.)
  • Working knowledge of Document Management software programs (iManage (FileSite, DeskSite, WorlkSite), OpenText (DM,DM5, eDocs), NetDocuments, or similar.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Epiq Systems, Inc. and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.