Administrative Manager - City of Austin Police Department

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Posting Title: Administrative Manager
Job Requisition Number: COA074960
Position Number: 103711
Job Type: Full-Time
Division Name: Police Headquarters

Minimum Qualifications

  • Graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity.
  • Master's degree may substitute for two (2) years of the required supervisory experience.
  • Experience may substitute for education up to the maximum of four (4) years.
  •  

Licenses or Certifications:
None.

Notes to Applicants

IMPORTANT INFORMATION

A detailed and complete employment application is required to help us better evaluate your qualifications, and will be used to determine salary if you are selected for this position. A resume must be submitted to be considered for this position, but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match the online application.

Pay Range
$27.34 – $35.41 hourly rate

Hours
8:00am – 5:00pm Monday through Friday

Job Close Date: 04/18/2016
Type of Posting: External
Department: Police
Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable
Category: Professional
Location: 715 E. 8th Street, Austin Texas

Preferred Qualifications

  • Experience with a Records Management System
  • Experience with Records Retention with a government organization.
  • Experience with CJIS Compliance Rules
  • Experience with Expunctions, TCIC/NCIC systems, and Open Records
  • Experience with NIBRS and/or UCR Reporting
  • Experience with Hiring and Managing Personnel
  • Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following.

  • Other related duties may be assigned.
  • Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change.
  • Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support.
  • Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget.
  • Monitors contracts and agreements with suppliers, distributors and other organizational entities
  • Performs economic or business needs forecasting.
  • Evaluates and analyzes programs, recommends improvements and/or policy changes..
  • Monitors external regulatory and legal precedents effecting the operation of the division and department.
  • Acts as a liaison with other city departments and management personnel.
  • Responsibilities- Supervision and/or Leadership Exercised:
  • Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of applicable processes, techniques, and methods.
Knowledge of fiscal planning and budget preparation.
Knowledge of Federal, State, Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of supervisory and managerial techniques and principles.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to conduct research, identifying and analyzing trends, including root cause analysis.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain effective communication and working relationships with city employees and the public

Does this job require a criminal background investigation? This position requires a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* This position requires graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these requirements?

Yes
No

* Describe your experience with records management systems

(Open Ended Question)

* What is your experience in working with a Records Retention Program within a Governmental organization?

(Open Ended Question)

* Describe your experience with CJIS Compliance Rules.

(Open Ended Question)

* Do you have any experience with expunctions? If so please describe.

(Open Ended Question)

* Describe your experience with TCIC/NCIC systems?

(Open Ended Question)

* Describe your experience associated with the Texas Open Records Act Policies, Procedures and Requirements. If you have no exposure, describe a similar experience.

(Open Ended Question)

* What is your experience with the National Incident Based Reporting System (NIBRS) and the Uniform Crime Reporting (UCR) systems?

(Open Ended Question)

* Do you have experience in testifying in court? If so, please describe.

(Open Ended Question)

* Describe your experience with hiring and managing personnel.

(Open Ended Question)

* If identified as a top candidate, do you agree to a criminal background check (CBI)?

Yes
No

Optional & Required Documents

Required Documents

Cover Letter
Resume

Optional Documents