Records Management Specialist, Sr. - ERCOT

Full-time position located in Taylor, Texas -- Read more here.

JOB PURPOSE                   

Implement and administer enterprise-wide document management systems and related procedures that allow the organization to capture, store, retrieve, share, and destroy electronic records and documents.

JOB SUMMARY 

Develops, operates and maintains a comprehensive Records Management Program, including compliance with all legal, regulatory, corporate, and financial requirements, and record retention and destruction schedules.  Ensures appropriate procedures for the creation, maintenance, archiving and destruction of Records.  Coordinates with appropriate business areas impacted by legal proceedings and audits.  Identifies vital records and establishes guidelines to maintain business continuity after a disruption or disaster.

POSITION DESCRIPTION

Essential Job Duties and Tasks

  • Sets, implements, follows, and promotes understanding of organizational policies and best practices in Records and Information Management.
  • Manages, monitors, and tracks official Records of any media throughout their life cycle.
  • Identifies who is responsible and accountable for managing records within the organization.
  • Maintains and updates an appropriate Records Retention and destruction schedule compliant with all applicable laws and regulations.
  • Coordinates with the IT Department regarding the management of electronic Records and maintenance of Records management software.
  • Coordinates with Security regarding classification, security, protection and destruction of Records including off-site storage and retrieval.
  • Follows best practice procedure, guidelines, and standards for recordkeeping and classification of physical and electronic Records.
  • Trains ERCOT Staff and IG coordinators from each department on procedures and guidelines related to Records management.
  • Routinely communicates with all departments regarding Records management issues and changes.
  • Remains current with legislation, legal issues, archival principles, and records management trends, technology and policies.
  • Carries out procedures for and enforcement of any holds on Records destruction because of tax, legal, or operational reasons.
  • Assists Legal with discovery and production of documents as part of litigation, regulatory investigation, or audit.
  • Works cooperatively with IT Department to provide appropriate repository and plan for mission critical business Records and Disaster Recovery.
  • Supports and instructs ERCOT departments and their personnel regarding management of documents that are not deemed Records.

QUALIFICATIONS

Education

  • Bachelor’s degree in Library Science, Business or related discipline, or a combination of education and experience that provides the applicant with knowledge equivalent to a major in of such fields.
  • Master’s degree in Library Science or related discipline preferred.

Work Experience

  • Minimum of five (5) years (in excess of degree requirements stated above) of progressively responsible experience in records management.

Certification and Licenses:  A Certified Records Manager (CRM), or a candidate working towards this designation, is preferred.  (If the successful candidate does not currently hold the CRM designation, he/she must achieve certification within 2 years of hire.   Additional certifications in Records Management, Information Management, Information Governance, and or Legal certifications are also desirable.  e.g., IGP, CIP, J.D., or Paralegal Certificate)