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The Records Management Manager is responsible for the corporate-wide management of the company’s information in compliance with records management best practices, legal and regulatory requirements, and business needs. Partners with business units throughout the company to assist in providing solutions for managing physical and digital records as well as preserving vital records according to established policies and procedures. Develops comprehensive policies and procedures to document organizational RIM practices. Maintains the corporate retention schedule and associated legal research documentation. Serves as a subject matter expert for records management and legal considerations for the OnBase content management system and any line of business systems introduced or retired. Plays a critical role in managing the integration and transfer of records and information for internal reorganizations, mergers, acquisitions, and divestitures.
Develop policies and procedures and conduct legal research to create and maintain the corporate records retention schedule. Provide company-wide training on the Information Management Policy.
Provide guidance and recommendations regarding records management and legal considerations for the content management system and any line of business systems introduced or retired.
Ensure compliance with corporate retention policies and manage the disposition process for records that have met retention requirements and are held in custody. Assist in review of data for terminated or transferred employees.
Take a lead role in conducting department reviews of digital and hard copy records for those records not managed by the RIM Department. Assist in providing guidance for more efficiently managing that information.
Ensure that data in the RIM Department’s custody is managed according to corporate policies while on Legal Hold. Assist with searches for legacy data as requested by the Legal Department.
Bachelor’s degree required.
Minimum of 10 years of records management experience with at least 5 years in a comparable position. Oil and gas industry experience preferred.
Certification CRM highly preferred.
Certified Records Manager designation strongly preferred.
Must have very solid understanding of database systems and records and information management software including but not limited to document management systems, imaging and workflow systems, ediscovery software, and records management tracking software. Must have actual hands on experience with selection, configuration, and administration of these systems.
Solid understanding of ISO 15489 standards and federal and state regulations that impact retention and ediscovery required.
Pioneer Natural Resources is an EEO/AA-M/F/disability/veteran Employer.