Records Coordinator II - Right of Way Division - TXDot

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Job Title

Records Coordinator II - Right of Way Division

Description:

Location

$34,918.00 – $55,130.00 yearly

AUSTIN

Full/Part Time

Full-Time

Regular/Temporary

Regular

Overnight Travel

Never or rarely

Military Occup Specialty Code


State Classification Title:  Archivist II

Occupational Category: Library and Records 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. To view the MOS codes please click on link below and click on the appropriate occupational category.
 http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx  

General Description

Performs records management work by classifying, retaining, disposing, and protecting Department records for the Right of Way Division in accordance with state-mandated laws concerning document and records retention and disposition. Work requires contact with Department staff, other state agencies, contractors, and the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to supervisor.

Duties

The essential duties for this job include:

  • Logs, files, and cross-references correspondence; and verifies documents/records.

  • Scans documents for conversion to electronic imaging.

  • Maintains onsite and offsite transportation project documentation and records inventory; travels to offsite records center as needed

  • Maintains records tracking databases.

  • Assists in responding to open records requests.

  • Assists with maintaining the district/division records file plan.

  • Classifies, retains, disposes, and protects Department records.

  • Researches and responds to requests for transportation project documentation and records.

  • Organizes records storage and destruction, and completes records destruction logs and forms.

  • Communicates records and information management rules, policies, and procedures.  Performs other job responsibilities as assigned.

Competencies

The required competencies for this job include:

  • Records management principles and procedures

  • Automated records storage and database retrieval systems

  • Applicable laws, rules and regulations

  • Customer service and public relations for maintaining effective working relationships with individuals and groups

  • Analyzing and organizing business and technical data

  • The use of personal computers, applications and systems

  • Maintaining a safe working environment

  • Communicate effectively and collaborates and cooperates with others and builds effective working relationships with internal and external members to accomplish organizational goals

  • Work in an office and warehouse environment available for use by all business units

  • Protects sensitive and confidential information

Education

This job requires the following:

  • Bachelor's Degree in a related discipline.

Work Experience

This job requires the following:

  • 3 years in administrative, general clerical, library, records management, or related experience.

  • Experience can be satisfied by fulltime or prorated part-time equivalent