Nov
28
8:30 AM08:30

November Chapter Workshop - Records Program Basics

ARMA Austin Presents: Records Program Basics

When:      Tuesday, November 28, 2017
Time:        8:30 am – 12:00 pm
Location: Twin Towers Office Center and Executive
Suites, 1106 Clayton Lane, Austin, Texas 78723
(Public Meeting Room, 125E)

Records Program Basics

Some of the most important assets your company/agency have are records and information produced during the normal course of business.  Managing those assets can be challenging at best.  The ultimate goal of a records and information program is to provide the right information to the right person, at the right time, in a cost-efficient and effective manner.

This session addresses basic program components, based on records and information management principles, along with the means to market and benchmark progress.  This session is an excellent introduction to establishing a new program or updating an existing one.   

Agenda:

Basic Records and Information Management
Developing the Program Framework
Best Practices
Implementation

Speaker:
Debra Korty, CRM
Corporate Records Analyst  
Office of the City Clerk
Records Management Services
City of Austin

Debra Korty, CRM, is a Corporate Records Analyst for the City of Austin, Texas.  In 2007 she helped to develop and establish a viable records and information management program for the City, and continues to facilitate its maturity.  She also provides RIM consulting services and training to City departments, assisting them with the implementation of the program.  Debra holds an MLIS from the University of Texas in Austin.  She has presented at several ARMA Chapter meetings and workshops in the SW Region and at previous ARMA International conferences.

ARMA International:  http://www.arma.org

ARMA International is a not-for-profit professional association and the authority on governing information as a strategic asset. Originally, ARMA was the acronym for the Association of Records Managers and Administrators

Austin ARMA Chapter: www.austinarma.com

Registrations should be received by Monday, November 27, 2017 Walk-ins are welcome

Workshop Agenda

  • 8:30 am to   8:45 am    Registration
  • 8:45 am to   8:50 am   Announcements & Introduction
  • 8:50 am to 11:45 am   Workshop
  • Breaks will be taken
  • Light Refreshments will be available
  • 11:45 am to 12:00pm  Close Workshop

COST

$25.00 for Members
$35 for Non-Members 

Registration Form

Point of Contact:

Vickie Stephens, CRM, 512 940-3090 OR austinarmachapter@gmail.com

 

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Dec
7
6:00 PM18:00

Austin ARMA Holiday Social

Please join us for our annual Austin ARMA Holiday Social. There will be food, fun, games, and prizes! Chapter Members and their significant other are invited! Light appetizers will be served.

When: Thursday, December 7th
Time: 6:00 PM to 9:00 PM
Where: Abel's North, 4001 West Parmer Lane, Austin, Texas
78727

RSVP to this event here.

For those who wish to participate there will be a White Elephant gift exchange. Please bring a wrapped gift between $10.00 to $20.00.

Austin ARMA will also be collecting money and new toy donations for Operation Blue Santa.

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Feb
6
8:00 AM08:00

February 2018 Chapter Workshop

ARMA Austin Presents: Vital Records Identification and Protection and Disaster Recovery

When:      Tuesday, February 6, 2018
Time:        8:30 am – 12:30 pm
Location: Twin Towers Office Center and Executive
Suites, 1106 Clayton Lane, Austin, Texas 78723
(Public Meeting Room, 125E)

Vital Records Identification and Protection and Disaster Recovery

Does your company have a business recovery plan? Do you have one for your records? We all know disaster can strike at any time and in many forms and other than your human capital, your records are the most important part of your business.  Without them you likely won't be able to operate your business.

This session is designed to give you an in-depth look at how to develop your Vital Records plan and choose appropriate protection methods for your organization’s assets.  We’ll also talk about the alignment needed between your company’s business continuity, disaster and IT plans and tips for getting everyone on the same page. Other topics will include how to complete a risk assessment, developing a Disaster Recovery plan and a review of real world scenarios involving issues surrounding disasters. 

Speaker:
Kimberly DeCola, CRM
Corporate Records Analyst  
Austin Convention Center Department
City of Austin

Kimberly DeCola has over 12 years of records and information management experience and has been a Certified Records Manager since 2016. She is currently a Records Analyst with the City of Austin, having worked for the City for over 15 years. Kim has worked in establishing the City Records and Information Management program, providing consulting services and training to City departments and now helms the Information Governance program for the Austin Convention Center. Her areas of expertise include: training, education and awareness, disaster planning and recovery, policy development, records control schedules, long-term preservation, risk management and compliance. Kim is also a frequent presenter, having worked recently with the Texas Department of Information Resources, the Association of Continuity Planners-Austin Chapter and the Austin ARMA Chapter on Disaster Planning and Recovery.

ARMA International:  http://www.arma.org

ARMA International is a not-for-profit professional association and the authority on governing information as a strategic asset. Originally, ARMA was the acronym for the Association of Records Managers and Administrators.

Austin ARMA Chapter: www.austinarma.com

Registrations should be received by Monday, February 5, 2018. Walk-ins are welcome

Workshop Agenda

  • 8:30 am to   8:45 am    Registration
  • 8:45 am to   8:50 am   Announcements & Introduction
  • 9:00 am to 12:00 am   Workshop
  • Breaks will be taken
  • Light Refreshments will be available
  • 12:00 pm to 12:15pm  Close Workshop

COST

$40.00 for Members
$45 for Non-Members 

Registration Form

Point of Contact:

Vickie Stephens, CRM, 512 940-3090 OR austinarmachapter@gmail.com

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Nov
8
11:30 AM11:30

November Chapter Meeting

Alaric Robertson, Records Management Officer/ Business Continuity Planning Manager, TDLR presents:

Is your organization interested in saving real money, or hard dollars as we call it? Why not take the time to learn what Texas Department of Licensing and Regulation (TDLR) has done to save tax payer money, improve records retention and create much needed physical space? Pass this invite to your colleagues that may be interested in hearing more about Alaric Robertson’s Six Sigma Black Belt project.

While working in the Office of Innovation Alaric Robertson identified and researched areas for improvement concerning records management within TDLR. From 2006 to 2015, the annual cost of storing and archiving records had consistently risen from $5,000 to over $43,000 and is still steadily increasing. Those numbers do not include other costs like boxes, personnel salaries dedicated to prepping boxes, reams of paper, printer ink, imaging etc. The box quantity increased from 2,100 to 6,100 over a span of 9 years prior to the completion of Alaric’s Six Sigma Project and TDLR was significantly running out of physical storage space.

Alaric initiated and worked with every division and department in TDLR to change TDLR’s records retention schedule in a manner that allowed the agency to dispose of over 4,000 boxes of documents immediately which gave TDLR an immediate cost savings of $90,000 over the following five years. The project was the catalyst for initializing a formal records management program at TDLR.

During our November meeting, you will learn how Alaric used Six Sigma Methods to identify, prioritize and come up with solutions for issues with managing records which has resulted in substantial cost savings. We look forward to seeing you.

Where: This month's meeting will be on Camp Mabry at the Hall of Heroes.
When: 11:30am-1:00pm
Meeting Fee: $5 for members and $10 for non-members and guests (including first time guests); please note that RSVP and payment in advance on the website is preferred but payment by cash, check or credit card is accepted at the meeting.

Click here to RSVP.

Reminders:

We accept credit cards (fees do apply, visit the chapter website for more details)

Chapter Meeting Co-Sponsor:


Bio Pic.jpg

Alaric Robertson: After 20 years in the private industry in managerial and directorial roles Alaric began his new journey in the public sector. Alaric started at TDLR five years ago as a process improvement specialist for the former TDLR Process Improvement and Analytics team, served in TDLR’s Office of Innovation as a management analyst and then became one of TDLR’s two Records Management Officers. Alaric has a Bachelors in Business Administration as well as a Master’s in Public Administration from Texas State University and is a Certified Six Sigma Black Belt. Currently, a doctoral student at Grand Canyon University, studying Organizational Leadership with an emphasis in Organizational Development, Alaric contributes his extensive research experience, and numerous years of professional management and business operations experience in the private sector to TDLR. The focus of Alaric Robertson’s role in the office of innovation was to create, develop and facilitate the transition of the agency into more than just another public institution, but into a true learning organization.
 

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Oct
26
11:30 AM11:30

October Chapter Meeting

A Guided Historical Tour of the Texas State Cemetery
Please RSVP by clicking here.

  • When: Thursday, October 26th
  • Time: 11:30 am - 1:00 pm
  • Location: Texas State Cemetery; 909 Navasota Street; Austin, Texas 78702
  • Parking: Parking is available for visitors at the Visitor Center on Navasota Drive between 7th and 11th Streets. Handicap accessible parking is available at the same location.
  • Directions: From IH-35, take the 8th through 3rd Streets exit (234B). Turn east onto 7th Street. Drive six blocks and turn left on Navasota Street. The cemetery will be on the right. 
  • Lunch will be served.
  • Meeting Fee: $5 for members and $10 for non-members and guests (including first time guests); please note that RSVP and payment in advance on the website is preferred but payment by cash, check or credit card is accepted at the meeting
  • Note: Restroom facilities are limited. It is suggested that visitors wear comfortable shoes due to the terrain of the grounds.

For additional information on the Texas State Cemetery click here.  

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Oct
20
5:00 PM17:00

Chapter Networking Event

October 20, 2018 - Networking Event

You are invited to join your fellow chapter members and industry professionals at a networking opportunity!  Join us at the Moontower Saloon. It’s a wonderful outdoor/indoor venue with a serene Austin vibe! This would be a great time to get to know other Austin ARMA members in a relaxed environment, and a fine way to close out the work week!

Come after work around 5:00pm or so. If you have any questions you can email Michelle Stafford at mdstafford@pcsi.org
 

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Jun
28
11:30 AM11:30

June Member Appreciation Meeting

Our Member Appreciation event will be on June 28 at Texas Land and Cattle.

More details to follow soon but mark your calendars!

Click below to RSVP for the event.

MEMBERS

GUESTS
 

Menu

Steak Burger with Cheese*
Our classic burger with LTO, choice of cheese, butter bun, served with crispy fries.  Add crispy bacon sautéed onions or mushrooms .99

Flame Grilled Chicken Sandwich
Grilled chicken breast, smoked bacon, Swiss cheese, honey mustard dressing, butter bun, served with crispy fries.

Hill Country Brisket Sandwich
Our 12-hour smoked brisket, served on a brioche bun with creamy Texas coleslaw, tomato, red onion, tangy BBQ sauce and melted Jack cheese.  Served with crispy fries.

Spicy Chicken Caesar Salad
Our twist on the classic Caesar salad served with grilled chicken breast. Choice of classic or spicy Caesar dressing.

Flame Grilled Chicken Breast
Tender grilled chicken breasts topped with fresh pico de gallo served with mashed potatoes.

Shiner Bock Salmon*
Fresh grilled marinated salmon fillet, bayou aioli, served with southwest rice.

Grilled Shrimp
Two skewers of grilled shrimp basted with garlic butter and fresh lemon, served with southwest rice.

Famous House Smoked Sirloin*
Our 9 oz. signature smoked sirloin, served with garlic mashed potatoes.

Top Sirloin*
Tender 9 oz. sirloin, served with garlic mashed potatoes.

Vegetarian Option (Choose 3)
Grilled Asparagus, Green Beans, Steamed Broccoli, Southwest Rice, Sautéed Mushrooms, Spicy or Classic Caesar Salad, House Salad.

*Consuming raw or undercooked meats, poultry, seafood, shellfish or eggs may increase your risk of foodborne illness, especially if you have certain medical conditions.

Soybean Allergy Note: Customers with a Soybean Oil allergy should avoid any fried items on the menu as soybean oil is used in the fryers.  All other items including sauces use a canola and olive oil blend.

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May
23
11:30 AM11:30

May Chapter Meeting

Phillip Jones, Consulting Manager, Access Sciences Corporation presents:

Philip Jones.jpg

Measuring the Results of and Forecasting Benefits from Records Management: Practical Frameworks for Making the Intangible a Little More Real

In pursuits where human behavior and intangibles play a critical role, like Records Management, calculating benefit isn’t as straight forward as we would like. If we want to make good decisions about where to invest our time and effort, we need a measure of what efforts work, and a way to forecast the potential benefit from those efforts. Fortunately, some smart people in very different fields have shown that you can reduce uncertainty and make better predictions with little hard data. This presentation will look at how to apply some of those principles to Records Management. Using these principles we can begin to reduce the uncertainty in our projects and make more informed and analytical choices. The result? Better decisions and better tools for reacting to the outcome of our efforts.

Philip Jones is a Manager in the Change Management Consulting practice of Access Sciences. He specializes in business process optimization using information management and in leading change in initiatives where information flow is the primary concern. Where possible, he tries to integrate his knowledge of change and user adoption with his projects. He has been at Access Sciences for six years.

Please CLICK HERE to RSVP and pay online for this meeting.

When: Tuesday May 23, 2017
Time: 11:30 AM – 1:00 PM
Location: BBVA Compass Bank, 5800 North Mopac Expressway, Austin, TX 78731
 
Lunch will be provided.
 
Meeting Fee:
(NO REFUNDS, SUBSTITUTIONS ENCOURAGED)
$5 for members
$10 for non-members and guests (including first time guests)

Reminders:

We accept credit cards (fees do apply, visit the chapter website for more details)
Attendance prize is given out at chapter meetings
Purchase raffle tickets to win an original Austin ARMA Chapter pin

Lunch Sponsor: GRM Document Management

Dessert Sponsor: Access Sciences

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May
19
12:30 PM12:30

May Chapter Workshop - Change Management

Change Management

The success of change within an organization depends on the acceptance of staff and leadership’s commitment and communication of the change.  As records and information professionals we need to better understand the process of change management in order to leverage our knowledge and expertise to the success of the project.  Please plan to attend the Change Management Workshop and learn more about this very important element to any records and information program.   

jfrost-onlineiconphoto.jpg

Speaker:
John P. Frost, CRM FAI
Integro
Vice President, Strategic Accounts
Austin, Texas

John Frost has worked for more than twenty-five years in the field of records/information management and governance as a practitioner, consultant and respected advisor for Fortune 500 companies and government entitles.  John is a Certified Records Manager (RM), Fellow of ARMA International (Association of Records Mangers and Administrators), and a longtime member of the Austin ARMA Chapter.

*Registrations should be received by Wednesday, May 17, 2017
Walk-ins are welcome

Workshop Agenda

12:30 pm to 1:00 pm Registration
1:00 pm to 1:05 pm   Announcements & Introduction
1:05 pm to 4:00 pm   Workshop
Breaks will be taken
Light Refreshments will be available
4:00 pm to 4:30 pm Close Workshop

COST:
$35.00 for Members
$45 for Non-Members 

Registration Form

Please register by clicking on the below link (select “Workshop Date”). You may also use this link to pay online. A small processing fee applies.  Walk-ins are welcome.

NO REFUNDS – SUBSTITUTION ENCOURAGED

http://www.austinarma.com/workshop-rsvp
Point of Contact:
Vickie Stephens, CRM, 512 940-3090 OR stephensjvs@gmail.com
ARMA International:  http://www.arma.org

ARMA International is a not-for-profit professional association and the authority on governing information as a strategic asset. Originally, ARMA was the acronym for the Association of Records Managers and Administrators

Austin ARMA Chapter: www.austinarma.com

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Apr
26
11:30 AM11:30

April Chapter Meeting

Steven.JPG

Presenter: Steven Williams, IGP – Iron Mountain
Steven Williams is Program Manager and Electronic Records and Information Governance expert for Iron Mountain Incorporated. Steven has spent his 19 year career in Information Governance, Records and Information Management, and Management Information Systems both in consulting and as a practitioner. He has a breadth of experience including such verticals as Financial Services and Insurance, Manufacturing, Energy, Technology, Transportation, Entertainment, Human Resources, Higher Education, and Healthcare. Throughout his career, he has been able leverage his interests in retention policy development, electronic records management, and records management program assessment to help organizations better manage their information in compliance withlegal and regulatory requirements

"Managing Your Electronic Records"

Please CLICK HERE to RSVP to this meeting.

When: Wednesday, April 26, 2017
Time: 11:30 AM - 1:00 PM
Location:  BBVA Compass Bank, 5800 North Mopac Expressway, Austin, TX 78731

Lunch will be provided.

Meeting Fee:
$5 for members
$10 for non-members and guests (including first time guests)

CLICK HERE to pay through the website.
*Remember, you can purchase your 2016-2017 Chapter Meeting Prepay card on the chapter website!

Reminders:

We accept credit cards (fees do apply, visit the chapter website for more details)

Attendance prize is given out at chapter meetings

Purchase raffle tickets to win an original Austin ARMA Chapter pin

Lunch Sponsored by: Iron Mountain

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Mar
30
11:30 AM11:30

Austin ARMA Chapter Sponsorship Expo

You are cordially invited to attend the Austin ARMA Chapter Sponsorship Expo on Thursday, March 30th from 11:30 am – 1pm. This event is our chapter’s opportunity to show our support for our generous Chapter sponsors. The event will give you a chance to network with colleagues and learn what solutions our chapter sponsors can provide the RIM and IG professional.

This event will be open to members of the chapter until March 17, 2017.  If there are any spots available after that date, the event will be opened to all of the chapter’s contacts.  Any non-members attending will be charged the nominal meeting fee of $10. Meeting fee will be waived for chapter members and sponsors.

SEATS ARE LIMITED SO RSVP NOW. DEADLINE TO RSVP IS MARCH 26TH!

Plated lunch will be provided and includes the following:  
Assorted Rolls & Butter, Iced Tea, Coffee, & Water
House Salad with Ranch & White Balsamic Dressing
Chicken Veracruz
Chocolate Cake

*Should you require a vegetarian lunch, please indicate so with a comment. Vegetarian plates will be Potato Bean & Cheese filled Chili Rellenos.

CLICK HERE TO RSVP.  Seats are limited and will fill up quickly.

Location: Wyndham Garden Hotel
Address: 3401 South IH-35; Austin, TX 78741
Date: Thursday, March 30th, 2017
Time: 11:30 am – 1pm

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Mar
29
8:00 AM08:00

March Chapter Workshop - Applying The Principles® to a RIM Scenario

 
William.jpg
 
 

As a Records and Information management professional, you know or at least have heard about The Principles® of information governance, known as the Generally Accepted Recordkeeping Principles®. But how would you apply them in a given scenario?  This workshop will be a high-level overview of The Principles®.

A panel of three RIM professionals from the Austin Chapter will present The Principles® and apply them to a real-time records and information scenario. Attendees are invited to share their RIM issues and experience so the panel may apply The Principle ®to the issues.
ARMA International developed and published The Principles® to foster general awareness of information governance standards and principles and to assist organizations in developing information management systems that comply with them.

The Panel:

William Basinger, CRM
 
William graduated in 1998 with a BA from St. Edward’s University in Austin, TX.  He spent 7 years in Contracts Administration for a telecommunications company before joining the Records Management ranks in 2007 where he managed an in-house Records Center at AT&T Wi-Fi Services.  In 2010, he moved into the financial arena at BBVA Compass managing vendor consolidation, retention schedule creation, training development and most currently implementing an electronic information management solution across the company’s footprint.  

William has been an active member of ARMA.  He has been serving on the Austin ARMA Board as Newsletter, Webmaster Co Chair, Vice President and currently into his third year as Austin ARMA Chapter President.

Kevin Waldrup, MBA, CRM
 
Kevin Waldrup is the Records Management Administrator with the City of Austin’s Health and Human Services Department. Kevin has over 16 years of experience in Records Management in many different areas including records retention, records appraisal, disposition, records management training, education, and awareness.

Kevin has been a member of ARMA International since 2001 and currently serves on the ARMA Southwest Region Board as Chapter Advisor of Education and Programming. Prior to joining the Region Board, Kevin served on the Austin Chapter’s Board of Directors as Education Chair, Vice-President, Chapter President, and Immediate Past-President.
Kevin has a Bachelor of Business Administration degree from Sam Houston State University and a Masters of Business Administration degree from Amberton University.

Kimberly DeCola, CRM

Kimberly DeCola has 11 years of records and information management experience and has been a Certified Records Manager since 2016. She is currently a Records Analyst with the City of Austin, having worked for the City for more than 14 years. Kim has worked in establishing the City Records and Information Management program and provides consulting services and training to City departments. Her areas of expertise include: records management training, education and awareness, disaster planning and recovery, policy development, creating records control schedules, long-term preservation and assisting City departments with compliance in all areas of records and information management.  Kim is currently working on her degree in Emergency Management and Business Continuity and holds certificates for Electronic Records Management and the Essentials of the Generally Accepted Recordkeeping Principles®.

Workshop Agenda

  • 8:30 am to 9:00 am Registration
  • 9:00 am to 9:15 am Announcements & Introduction
  • 9:15 am to 11:45 pm Workshop
    • Breaks will be taken
    • Light Refreshments will be available
  • 11:45 am to 12:00 pm Close Workshop

COST*

*A small processing fee will apply if paying online or at the door with a credit card

  • $35.00 for Members
  • $45.00 for Non-Members 

Registration
Please register and pay online by clicking here. Walk-ins are welcome. 

Registrations should be received by Tuesday, March 28, 2017

Point of Contact:

Vickie Stephens, CRM, 512 940-3090 OR stephensjvs@gmail.com
 

 

 

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