March 2019 Newsletter

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AIEF Press Release - Call for Trustees and Committee Members

(Palmyra, NJ – February 5, 2019) – The Foundation is a leading organization that enhances the practical and scholarly knowledge of information management by funding and promoting research, scholarship, and educational opportunities for information management professionals. The Foundation is a non-profit corporation with 501(c)3 tax exempt status in the US. For additional information, please visit: http://armaedfoundation.org/

The Foundation has a vacancy on its Board of Trustees (Board).  Trustees direct and inspire the programs and operation of the Foundation. The position of Trustee is one of trust and requires the Trustee to always act in the best interest of the Foundation.

Learn more here: AIEF Call for Trustee Position

The Foundation also has vacancies on its operating committees.  The committees implement the strategic goals and action plans set by the Board of Trustees.

Learn more here: AIEF Call for Committee Members

AIEF Press Release - Graduate Scholarship Offering

2019 Foundation Graduate Scholarships

The Foundation is excited to announce the availability of a funding opportunity for aspiring information management professionals currently enrolled in an accredited graduate program (Master’s or PhD).

This year, the Foundation will offer several scholarships in amounts ranging from $3,000 to $1,000 (USD). These scholarships are designed to cover costs associated with earning a graduate-level degree in the field of information management.

The application deadline is March 18, 2019 at midnight (US EST).

Winners will be announced in May.

For more information, please see the application. The application may be downloaded as a PDF file:

2019 Graduate Scholarship Application (PDF)

Austin ARMA Board of Directors Election 2019-2021

Opportunity is Knocking.  Will you Answer?

Austin ARMA is currently looking for people who would like to grow their leadership skills, advance their career and help the chapter.  

We are currently slating the Austin ARMA Board of Directors for the 2019 - 2021 term.  Joining the Board of your chapter is a great way to bring your unique perspective, ideas and add to a collective body of knowledge from seasoned members and new ones alike.  There is a lot of procedures and information that will be available to help anyone at any level succeed and grow amongst your peers and fellow practitioners.  

Please see the listing below for the Positions available.  The names listed are those already nominated for the position.  All listed positions are eligible for nominations.  Please consider volunteering your time for the chapter, or if you know of anyone you think would benefit from and be a benefit to the chapter, please email William Basinger at wtbasinger@gmail.com.

Below is a list of the positions and a short description of each with Benefits and a general time commitment at the bottom.  The positions underlined are required to remain a chapter.  But all positions are necessary and provide a benefit to the chapter.

Thanks for volunteering.

President Elect

(open position)

Incoming President.  Shadows the President to learn the ropes, prepared to step in at any time the President is unavailable.  May be able to hold another position during time as President Elect. 

Secretary (Ensures Transparency)

Nominee:  Sheila Anderson

Takes minutes at the Board meetings and documents all Board activities that may occur outside of Board meetings. (open position)

Treasurer (Accounting) 

(open position)

Person responsible for the chapter’s account.  Heads up creation of budget for each year, prepares monthly statements for Board meetings as to the chapter’s finances, and handles payments and reimbursements.

Publicity (CIO)

Nominee:  Doug Allen

Manages all chapter communications via Mailchimp.  Manages Board chapter gmail and google drive access.  May work with WebMasters to help update social media and other groups to communicate chapter announcements as widely as possible. 

Programs (Event Planning)

(open position for two Co Chairs)

Puts on a chapter meeting once a month (locate speaker, secure space, cater).  The chapter meeting takes shade as an education luncheon, or a chapter social event (Holiday social, Business Partner Expo and Appreciation Meeting).  Usually a Co-Chair position.  At least one chair should be at each Board meeting and each chapter event (except Seminar). 

Seminar (Event Planning)

Nominee:  Julia Johnson

(Co Chair Position Open)

Puts on the Annual Full day seminar for the chapter.  Secures multiple speakers, location and food for the event.  Usually a Co-Chair position.  At least one should be present at the Seminar. (open position)

Education (Event Planning)

(open position)

Puts on three to four half day workshops a year (one including RIM101).  Responsible for securing location, finding speakers and catering of light refreshments for the meeting.  Must be present for all workshops.

Membership  (Recruitment)

Nominee: Wendy Scarborough

Nominee: Sharon Siske-Crunk

Manages the sign in table at all chapter events.  Manages communication to new members as well as following up with expiring members.  Heads up ways to recruit new members.  Manages membership anniversaries for Appreciation meeting.  Usually a Co-Chair position.

WebMasters (Marketing & Technology)

Nominee:  Crystal Koutz

Nominee:  Megan Carey

Maintain the chapter website, including the Board only and Members Only areas.  Proactively seek and promote chapter events and notices.  May also update the notices on social media and other message groups the chapter uses.

Newsletter (Marketing)

(open position)

Provide education in articles, pictures of/and documenting chapter activities, promoting chapter activities, business partners.  The newsletter can be monthly or every other month or every quarter.

Business Partner Liaison (Relationship Building)

Nominee: Margaret Hermesmeyer

Coordinates with all of the chapters current Business Partners, following up on renewals, communicate with them for the Business Partner Expo, June Appreciation Meeting and when they sponsor a chapter meeting.  Ensures delivery of appreciation plaques and certificates after June Appreciation meeting.  Also works to build new business partnerships. 

CRM Liaison (Teacher, Cheerleader)

(open position)

Coordinates a study group for CRM candidates to foster a learning environment to help encourage and empower candidates to take and pass the test.  Support for those taking the tests.  Must be a CRM.  A CRM can sponsor the group and allow CRM candidates to run and facilitate the study groups if needed.

Historian (Archivist)

(open position)

Manages the chapters Retention Schedule.  Applies retention (or sets up guidelines / practices) for the Boards information.  Most is captured in the Board google drive.  There are currently paper records that are being reviewed and prepared for retention and destruction.  An imaging project could also be part of this to avoid the cost of storing paper. 

Non Elected Positions (previously elected)

President (CEO) Steven Williams

Chief Executive Officer – oversees the operations of the chapter and Board activities.  Involved in most if not all activities.  (this position is not currently open.  It is filled by who is elected President Elect the previous election).

Immediate Past President, Gina Cervantes

Head of the Nominating Committee (with the two prior Past Presidents), in charge of the awards at the Appreciation Meeting, Shred Day Chair, and Advance the Profession Chair.  The latter works to locate other professional organizations or other avenues to provide awareness of RIM/IG to them and benefit from their particular skill set. (this position is not an elected position.  It is filled by the exiting President)

Benefits:

Board members will have their registration paid at the Annual Leadership Conference (this year it will be in Safety Harbor, FL likely in July 2019) and will be eligible to have their travel and lodging subsidized by the chapter.

President has their registration, hotel and flight to International paid each year of their term.

It looks really nice on your resume!

Professional Growth & Networking with fellow leaders across the region.

Management & other skills learned with the support of a team of fellow leaders.

Build strong relationships with fellow professionals.

Give back to your chapter.

Time Commitments:

Terms are two years, and most positions are limited to two consecutive terms, but may rotate in an out of positions to learn new skills and add their particular expertise and POV to multiple positions.

Board meetings are held once a month (specific date / day of the week is decided at the annual planning meeting by attending Board meetings).

Annual Planning meeting will be 6 – 8 hours on a Saturday one weekend in August chosen by the majority of Board members.

Board meetings are held mostly by webinar/conference call – Conf Calls can be up to 2 hours.  Minimal to no travel time.

Board members are encouraged to attend the monthly chapter activities (meetings, seminars, social events, Shred Day) as often as they are able.

Board members are asked to read existing materials for their position, prepare budget items and other agenda items for their plan in their position for the year during the summer prior to the planning meeting.

New Board members will have an opportunity to connect with outgoing Board members for supply and knowledge transfer.

AIEF Press Release - Foundation Publishes New Research Report

Palmyra, NJ (10/15/18) – “Information Management and the Courts: An Update” by
John C. Montaña, J.D., FIIM, FAI.


This report examines and analyzes United States Court decision concerning information
management in the following four areas:

  • Data Breaches and Liability – Who owns data collected in cloud-based systems? Who has standing to litigate when breaches occur?

  • E-discovery and Spoliation – What constitutes ownership, custody and control of records and data, particularly as the lines blur between personal and business devices, and data distributed amongst systems is shared by business partners, contractors, vendor and others?

  • Records and information policies and procedures – how do the courts view them; how do they operate in litigation?

  • Data rights – What rights does an organization have to data that it receives/collects from clients and other third-parties?


The report focuses on cases from approximately 2000 to 2018, with older cases cited primarily
as background for discussion of newer cases and topics. Case topics have been selected to
reflect current issues of interest and areas where legal doctrine is new or uncertain.
The report supplements earlier work by this and other authors.


This report is available at no charge at: http://armaedfoundation.org/research-program_menu/research-reports/

AIEF Press Release - Call for Authors: Articles on Information Management

Submission Deadlines:

  • Extended abstracts: October 31, 2018

  • Abstracts accepted and authors notified: November 1, 2018

  • Full article submitted: December 31, 2018

  • Review, revision and final acceptance of article: January 31, 2019

The Foundation, in collaboration with ARMA International, have agreed to publish articles in a joint issue of the Information Management Magazine which is peer-reviewed and devoted to research on topics related to information management.

In the first issue of the magazine, the Foundation is interested in receiving articles related to the theme of technological innovation such as artificial intelligence, blockchain, virtual reality, cloud, social media, etc., and their impact on Information Governance. The following are some possible related topics:

  • Policy, principles and maturity models related to technological innovation

  • Legal and regulatory requirements at the federal, state or local levels

  • Security, privacy, business continuity and protection

  • Information access and availability

  • Retention and disposition

  • Long-term preservation and digital stewardship

Articles are welcome from information management professionals, students, professors, researchers and practitioners. Submissions should be cited, and may include literature reviews, case studies, or other forms of original research.

Article Length: 2,000 – 2,500 words per article
Funding: US$1,000, paid upon final acceptance of article
Contract Term: 3 months from date of execution of signed contract
Copyright: Copyright will be retained jointly by the Foundation and ARMA International

Submission Deadlines:

  • Extended abstracts: October 31, 2018

  • Abstracts accepted and authors notified: November 1, 2018

  • Full article submitted: December 31, 2018

  • Review, revision and final acceptance of article: January 31, 2019

Applications: E-mail extended abstracts to: cdoran@armaedfoundation.org

October 2018 Newsletter

Click HERE for the newsletter

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AIEF - Call for Authors on Information Management

Submission Deadlines:

  • Extended abstracts: October 15, 2018

  • Abstracts accepted and authors notified: November 1, 2018

  • Full article submitted: December 31, 2018

  • Review, revision and final acceptance of article: January 31, 2019

The Foundation, in collaboration with ARMA International, have agreed to publish articles in a joint issue of the Information Management Magazine which is peer-reviewed and devoted to research on topics related to information management.

In the first issue of the magazine, the Foundation is interested in receiving articles related to the theme of technological innovation such as artificial intelligence, blockchain, virtual reality, cloud, social media, etc., and their impact on Information Governance. The following are some possible related topics:

  • Policy, principles and maturity models related to technological innovation

  • Legal and regulatory requirements at the federal, state or local levels

  • Security, privacy, business continuity and protection

  • Information access and availability

  • Retention and disposition

  • Long-term preservation and digital stewardship

Articles are welcome from information management professionals, students, professors, researchers and practitioners. Submissions should be cited, and may include literature reviews, case studies, or other forms of original research.

Article Length: 2,000 – 2,500 words per article

Funding: US$1,000, paid upon final acceptance of article

Contract Term: 3 months from date of execution of signed contract

Copyright: Copyright will be retained jointly by the Foundation and ARMA International

Submission Deadlines:

  • Extended abstracts: October 15, 2018

  • Abstracts accepted and authors notified: November 1, 2018

  • Full article submitted: December 31, 2018

  • Review, revision and final acceptance of article: January 31, 2019

Applications: E-mail extended abstracts to: cdoran@armaedfoundation.org

AIEF - Final Call for Posters

Submission Deadline: Email your proposal to coordinator@armaedfoundation.org by September 30, 2018.

The 63rd Annual ARMA Conference & Expo will take place at the Anaheim Convention Center in Anaheim, CA from October 22-24, 2018.

The conference promises to deliver many opportunities to network and catch up on the latest issues affecting ARMA members.

The AIEF is sponsoring a poster session at the conference to showcase individual or institutional research management or administrative best practices, highlight new developments, or display your research in the sector and share with the wider information management community.

Individual posters may describe applied or theoretical research completed or underway that pertains to information management. Submissions should focus on research or activity conducted within the previous year.

Region or Chapter posters may describe region or chapter activities, events, and/or other involvement with the information management profession. A single representative should coordinate the submission of each Region or Chapter proposal.

Submission Instructions and Deadlines

To submit a poster proposal, provide a 200-300 word essay that includes the following information:

  • Title of the poster;

  • Summary of the content;

  • A description of its contributions to the information management profession.

  • All submitted materials must be in PDF format and written in English.

Submission Deadline: Email your proposal to coordinator@armaedfoundation.org by September 30, 2018.

  • Poster specifications will be sent to presenters selected for the ARMA Conference poster session.

  • Poster presenters are responsible for their cost of travel, accommodations, and meals. They are also responsible for printing the posters and mounting them for display at the ARMA Conference.

  • Presenters are expected to facilitate/staff their poster at a designated time during the conference.

Poster dimensions: 32 inches by 40 inches (may read vertically or horizontally).

Compensation: Selected presenters will be compensated in the amount of $500.00

For Questions: Please contact the AIEF at coordinator@armaedfoundation.org.

September 2018 Newsletter

Click HERE for the newsletter

Austin ARMA survey

This month’s survey is a call for program, workshop, speaker and spring seminar ideas!

https://www.surveymonkey.com/r/TVS3V2V

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August 2018 Newsletter

Click HERE for the newsletter

Austin ARMA survey

This month’s survey is a call for program, workshop and speaker ideas!

https://www.surveymonkey.com/r/TVS3V2V

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

July 2018 Chapter Newsletter

Click HERE for the newsletter

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AIEF Access Leadership Scholars Program

Palmyra, NJ (7/31/18) –

The Foundation (ARMA International Educational Foundation - AIEF), is excited to announce the availability of the Access Leadership Scholarship program. If you are currently employed as a RIM professional and are working towards a college degree, you may be eligible for a scholarship of up to $6,000 from the Access Leadership Scholars program. The goal of this program, now in its fifth year, is to enable outstanding RIM practitioners to advance to positions of greater responsibility that require college degrees and to advance their leadership skills for roles in the field of information management.

Awards have been made in prior years to RIM practitioners working in six states across the U.S. at companies including Phillips 66, Booz Allen Hamilton, Sealy & Co, Nova Southeastern University and Houston Community College. Several awardees recounted being the first in their families to go to college.

Access CEO Rob Alston says that, “Access has long been committed to active participation in our local communities and in the broader community of RIM practitioners. We believe that this level of engagement is part of who we are and how we make a difference as a company and as Access team members.” Mike Smith, Chair of the Foundation, states that “This program has enabled larger scholarships, making a real difference in upward mobility for talented people held back by the absence of a degree.”

Deadline for applications is August 31, 2018.

Criteria and applications are now available on the Foundation website:

http://armaedfoundation.org/scholarship-program/currently-available-scholarships/

(Click here to view attachment with more information.)

AIEF La ARMA Nostra Certification Reimbursement Grants

Palmyra, NJ (7/31/18) –

The Foundation (ARMA International Educational Foundation - AIEF) is pleased to announce, is pleased to announce it will administer La ARMA Nostra’s 2018 Reimbursement Grant Program.

This program provides $500 reimbursement grants for information management practitioners working toward or having recently completed certifications related to information management, such as the CRM (Certification of Records Management) and IGP (Information Governance Professional Certification).

This year, the Foundation will issue six (6) grants. These grants are funded through La ARMA Nostra.

Deadline for applications is August 31, 2018.

Criteria and applications are now available on the Foundation website:

http://armaedfoundation.org/currently-available-scholarships/

(Click to view attachment with more information.).

AIEF Call for Posters

Call For Posters – ARMA Live! 63rd Annual Conference & Expo

October 22-24 Anaheim, CA

(Click here to view attachment for more details.)

Application Deadline is August 15, 2018.
Email your proposal to coordinator@armaedfoundation.org by August 15, 2018.

Submit your proposal to present a poster session on the Expo Floor at this year's ARMA Conference. 

The AIEF is sponsoring a poster session at the conference to showcase individual or institutional research management or administrative best practices, highlight new developments, or display your research in the sector and share with the wider information management community.

For Questions: Please contact the AIEF at coordinator@armaedfoundation.org.

 

AIEF Call for Researchers: Blockchain Technology

The Foundation is looking for a researcher to work on a freelance basis on a research project on the topic of Blockchain Technology.

The research should address, at a minimum, the following questions:

  • Because blockchain executes a checksum at various distribution points, where is the actual record?
     
  • What retention concerns are raised here? (Keeping as an active record, an archived record and e-discovery?)
     
  • How is destruction defined and executed?
     
  • Who owns the record?
     
  • Are there defined lifecycles?
     
  • What are current standards and best practices? Do they differ by industry?

Additional information on the research project can be found on our web site: www.armaedfoundation.org

A liaison from the Foundation will be assigned to the project and will be a resource to the researcher.

Funding: $5,000.00 (USD), paid in three installments

Contract Term: 8 months from date of execution of contract.

Copyright: Copyright will be retained by the Foundation.

Deadline for Applications: June 1, 2018.

Applications:  E-mail your resume and cover letter detailing your relevant experience to: coordinator@armaedfoundation.org