e-Records Conference 2017: Call for Presentations

This event promotes improved electronic records management in Texas government by bringing together staff responsible for and interested in records management and information technology. Texas technology managers and records managers are working together in new and exciting ways.  From governance initiatives to cloud, here is an opportunity to share your best practices, challenges and lessons learned to help other Texas agencies and local governments.e-Records Conference 2017: Call for Presentations

We are now accepting presentation proposals from state government organizations (state agencies, universities or local governments), vendors and subject matter experts from various organizations to share both their challenges and successes with managing electronic records.

This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored by the Texas Department of Information Resources (DIR). Visit the conference website for more details.

Presentation formats could include 1-2 presenters or 3-4 panelists for 75-minute sessions.  Case studies: e-Records and e-Government–solutions, best practices, and lessons learned from projects with other internal or external experts including IRMs, RMOs, vendors, etc.  Co-presenters, for example, may be state government and vendors who collaborated on relevant projects.

Topic areas suggested include:

  • Information Governance
  • Data Governance or Data Management – as individual topics or how they are different but may overlap with Information Governance
  • Data retention and storage strategies/solutions
  • Cybersecurity
  • Cloud
  • Tips and tricks to manage your e-mail
  • How electronic records affect agency culture as an agency moves to using less paper
  • SharePoint for managing records

If you are interested in presenting or being a panelist, please complete the online form, Presentation Proposal. Please forward this announcement to others who might be interested. The deadline for submitting presentation proposals is FRIDAY, JULY 21, 2017.

Exhibitor registration should be available in early/mid July.  In the interim, if you are interested in being notified when exhibitor registration begins, please fill out the interest form.  Link to exhibitor interest form: https://txdir.wufoo.com/forms/m1iqx12i02exb1f/

We look forward to seeing you at the 2017 e-Records Conference!

 

June 2017 Newsletter

Read the June newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our survey focuses on member information to help us continually improve Chapter operations.  We value your input and your continued membership.

Click HERE to complete the survey
If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/PMTMKW6

AIEF - 2017 Graduate Scholarship Awards Announced

PRESS RELEASE

Vonore, TN (5-30-17) – The Foundation (ARMA International Educational Foundation-AIEF), is pleased to announce the recipients of its 2017 graduate scholarships.


James ‘Mark’ Penney is a candidate for his Masters degree at the University of British Columbia, Vancouver, British Columbia, Canada in Archival Studies and Library Information Studies. He received a $2K grant for his studies.

Marta Lomza received a $1K grant for her studies at University College-London in Oxford, Oxfordshire, United Kingdom. She is pursuing a Masters Degree in Archives and Records Management.

Michelle Spelay also received a $1K grant for her studies at the University of British Columbia, Vancouver, British Columbia, Canada where she is studying for a dual Masters of Archival and Library Information Studies (MASLIS).

If you or your organization is interested in sponsoring a graduate scholarship for 2018 please contact: Coordinator@armaedfoundation.org. There are many worthy candidates in need of financial support to become credentialed in the field of information management.

AIEF - 2017 Reimbursement Grant Program Announced

PRESS RELEASE

Vonore, TN (5-30-17) – The Foundation (ARMA International Educational Foundation-AIEF), is pleased to announce it will administer La ARMA Nostra’s 2017 Reimbursement Grant Award Program. This program provides $500 reimbursement grants for information management practitioners working toward or earning a CRM (Certification of Records Management), IGP (Information Governance Professional Certification), or other certifications related to information management.

Criteria, deadline, and applications are now available on the Foundation website:
http://armaedfoundation.org/currently-available-scholarships/

Six (6) grant recipients will be announced and awarded at the October 15-17, 2017 ARMA International Conference in Orlando, FL. These grants are funded through La ARMA Nostra and three (3) each issued in memory of Komal Gulich, CRM and Jeffrey Baldwin, CRM.

May 2017 Newsletter

Read the May newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our survey focuses on the member’s information management, charitable, and other activities.  Please take a few moments to fill out this 10 question survey to help show how awesome the Austin ARMA chapter is! The survey will be open into June 2017 but please fill it out as soon as you are able.  It is open for an extended period to allow for the accurate reporting of member activities through June. 

Click HERE to complete the survey
If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/K9L7RL6

Our survey focuses on member information to help us submit for the Luminary award at International.  Please take a few moments to fill out this 10 question survey to help show how awesome the Austin ARMA chapter is! The survey will be open into June 2017 but please fill it out as soon as you are able.  It is open for an extended period to allow for the accurate reporting of member activities through June. 

Click HERE to complete the survey
If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/G7PMYVF

Our survey focuses on member information to help us continually improve Chapter operations.  We value your input and your continued membership.

Click HERE to complete the survey
If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/PMTMKW6

 

Spring Shred Day 2017 Recap

We are excited to tell you that this was our biggest year yet.  We shred more lbs of paper and collected more donations than any other event in Shred Day's entire history.  

We shred 94,190 lbs of paper and 10,660 lbs of cardboard for a whopping total of 104,850 lbs that saved 891 trees and over 36,600 gallons of water.  We collected $7,220 in donations which will provide $3,610 to the chapter and $3,610 to Central Texas Food Bank (which will provide 14,440 meals to in need families in the Central Texas region).

Thanks again.

illiam Basinger
Shred Day Chair

April 2017 Newsletter

Read the April newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our new survey focuses on member information to help us submit for the Luminary award at International.  Please take a few moments to fill out this 10 question survey to help show how awesome the Austin ARMA chapter is! The survey will be open into June 2016 but please fill it out as soon as you are able.  It is open for an extended period to allow for the accurate reporting of member activities through June. 

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/G7PMYVF

 

 

March 2017 Newsletter

Read the March newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our new survey focuses on the member’s information management, charitable, and other activities.  Please take a few moments to fill out this 10 question survey to help show how awesome the Austin ARMA chapter is! The survey will be open into June 2016 but please fill it out as soon as you are able.  It is open for an extended period to allow for the accurate reporting of member activities through June. 

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/K9L7RL6

 

AIEF - Nominations for Board of Trustee Positions

PRESS RELEASE

Deadline Extension

Call for Nominations for Board of Trustee Positions

Vonore, TN – (3/23/17) AIEF, the educational Foundation for the information management profession (Foundation), is looking to fill Trustee vacancies on its Board of Trustees (Board). The Foundation, like our profession, is very diverse, which we believe allows us to accomplish our Vision and Mission. Information management practitioners from any and all RIM/IG related organizations are welcome to apply for consideration. If interested, please submit an application for candidacy in accordance with the instructions provided below.

Trustees direct and inspire the work of the Foundation, reflecting the Board’s organizational values and perspectives. From working together to achieve its vision, mission, and goals, to determining qualified applicants for scholarship funds available and funding objective research to move the field forward, the Trustees have the information management practitioner as the top priority in everything they do. The position of Trustee is one of trust. It requires that Board members always act in the best interest of the Foundation. The Board has a fiduciary obligation not only to donors, but to everyone who is touched by its research, scholarships, and educational forums.

Responsibilities:
• Uphold and promote the vision, mission, and goals of the Foundation.
• Govern with outward vision and strategic leadership.
• Monitor and promote the Foundation’s scholarship, research, and fundraising programs.
• Promote Information Management as a profession.
• Articulate and advocate for the Foundation.
• Support all Board approved decisions.
• Support building the endowment through personal financial contributions.

Qualifications:
• Have experience as an active, engaged member of the information management community for a continuous five-year period prior to candidacy; or
• Have served in a Foundation or Association in a leadership role for a minimum of two years.

Skills and Knowledge:
• Experience in marketing, research and/or fundraising.
• Awareness and appreciation of international information management issues.
• Experience in budgeting and forecasting, long term planning, and strategic thinking.

Board Term Specific to this Call for Trustees:
• July 1, 2017 – June 30, 2019
• Trustees are eligible to serve up to three 2-year terms.

The Board meets monthly via conference call and once a year in person as funds permit. The Board is a working board, so all Trustees are involved in Committees.

Board Candidacy Submission Requirements:
• Submit a current resume along with a letter from your employer, if applicable, indicating support of your time commitment as a Board member.
• Provide a written response to the following questions:
o Why do you want to serve as a Trustee on the Foundation Board?
o What strengths and skills do you bring to the Board?
o In what areas should the Foundation expand its activities?
o From what additional sources can the Foundation build funding streams to support its vision, mission, and goals?

The Nomination and Election Committee will review all applications, and those who meet the qualifications will be interviewed via conference call prior to the final slate of candidates being presented to the Board of Trustees.

The deadline for submissions is close of business Eastern time, May 1, 2017, and should be sent to: deb.marshall@att.net .

Know someone who would make a great addition to the Board and meet the stated qualifications? Submit his/her name, email address, and contact phone number to: deb.marshall@att.net , by close of business Eastern time May 1, 2017.

February 2017 Newsletter

Read the February newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

This month’s survey will focus on other types of swag you would like to see offered in the chapter store. Get creative with your suggestions!

The deadline for this survey will be March 24, 2017

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/56J8NF9

 

January 2017 Newsletter

Read the January newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our  survey continues the focus on renaming our newsletter.  

It’s time to vote in a winner! This month’s survey will focus on the top five names voted on in the previous month.  Please take a moment to pick your top favorites with ONE (1) as your top choice.

The deadline for voting will be January 31, 2017 

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser
https://www.surveymonkey.com/r/Q7PQKQ6

 

November 2016 Newsletter

Read the November newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our November survey continues the focus on renaming our newsletter.  

It’s time to narrow down the choices for our Name the Newsletter adventure. This month’s survey will focus on all of the suggestions given in previous months. Please take a moment to pick your top favorites with ONE (1) as your top choice.

The deadline for nominating new names will be December 9, 2016. 

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser

https://www.surveymonkey.com/r/C9LDTSQ

 

Chapter Elections Are Coming! Help Austin ARMA Build Your Career

As the national election closes, we in Austin ARMA are looking forward to our own Board of Director's election.  We are seeking nominations for many of the positions.  Each position has a term of two years.  

The benefits of joining the Board of Director's are:

1)  You are giving your time and talent to help grow the chapter that gives you so much.

2)  Your new ideas will take the chapter into new and exciting paths.

3)  You will gain valuable management and team work experience.

4)  You will make lifelong relationships.

5)  You get to meet and make a difference in the lives and experiences of your fellow chapter members.

Any position can be run for, but below is a list of the positions, if someone is running for it, and a short description of what it entails.

Board of Directors

President - Gina Cervantes.  Oversees the management of the chapter.  (Management)

President Elect (fka Vice President) - Steven Williams.  Would run for President in 2019-2021, uses years as President Elect to learn the ropes and step in if the President is absent (Management)

Secretary - Steven Williams.  Takes the minutes of each Board meeting (there are 11 in a fiscal year - one a month from Aug to June) and document any official Board activity outside of the meetings.  Ensures the minutes are drafted, reviewed by the Board and prepared for approval at each subsequent Board meeting. (Recorder of Chapter Activities)

Treasurer - no nominations.  Manages the chapter's finances.  Submits tax forms (that are extremely simplified now for ease).  Reimburses for chapter expenses.  Makes payments for chapter items. (Accounting)  THE CHAPTER WILL GO DORMANT WITHOUT THIS POSITION.

Publicity - no nominations.  Manages the chapter communications for events and information releases.  Also manages communicating those items via the social media platforms as well as maintaining the chapter emails in the chapter email box.  (Communications)

Programs Co Chair - 

Programs Co Chair - no nominations.  Schedules speakers, facilitates lunch menu, and secures location (and as long as we are at our regular spot, this isn't an issue).  Also sets up and coordinates the facilities for the August Planning Meeting, Holiday Social, Sponsorship Expo and the June Appreciation meeting.  They also manage the advertising and survey of feedback for the events. (Event Planning)

Membership Co Chair - Michelle Stafford.

Membership Co Chair - no nominations.  Membership welcomes new members, manages the membership directory, manages the sign in table at all meetings, facilitates the meeting prepay card and membership anniversaries (Recruiting and Retention of members)

Seminar Co Chair - Chris Barden

Seminar Co Chair - no nominations.  Works to plan and implement the chapter's annual seminar (currently we partner with San Antonio).  This includes getting speakers, setting up schedules, securing the location and food.  They also manage the advertising and survey of feedback for the event. (Event Planning)

Education Chair - Vickie Stephens.  Plans and facilitates multiple half day workshops through the year (from 2 to 4).  This position also secures speakers, locations and refreshments.  (Event Planning)

CRM Liaison.  No nominations.  Organizes and facilitates the chapter's study group for the CRM tests.  This position could also be a co chair team to share the work for the CRM (or we could even venture to having one CRM Liaison and one IGP Liaison).  (Study and Support for Test Takers)  Prerequisite:  Must be a CRM to be CRM Liaison or an IGP if there is interest in having an IGP Liaison.

Sponsorship Liaison - no nominations.  Point of contact for the chapters sponsors that manages renewals and coordinates the sponsors for individual chapter event sponsorship (lunch meetings) as well as coordinating them for the Chapter Sponsorship Expo, Annual Seminar and the June Appreciation meeting. (Sales and Marketing)

Newsletter Editor - Kimberly DeCola.  Manages the chapter's newsletter.  A minimum of four issues produced a year. (Publisher, Editor, Advertising)

Webmaster - Kimberly DeCola.  Manages the chapter website to promote all communications and manage the Board only area of resources as well as the Members only area. Webmaster also assists Publicity in communicating via Social Media. (Communication, Advertising, Resources)

Chapter Historian - Debra Korty.  Manages the records for the chapter as well as any swag or pamphlets for the chapter.  Also manages relationship with the chapter's offsite storage vendor and access rights. (Archivist and Chapter Records Manager)

I will of course stay on as Immediate Past President and Shred Day Chair.

How could you NOT want to be part of another amazing team of your colleagues?

Please consider volunteering for the Board of Directors.  There is a wealth of transition knowledge documented to help everyone succeed, and the Board as a whole is a team that lends support.  If you have any questions, please feel free to reach out to any Board member.  

If you would like to volunteer or even nominate someone, please contact William Basinger at wtbasinger@gmail.com.  If you nominate someone, please let us know their contact info.  

We look forward to working with you to make 2017 - 2019 another great two years for our chapter.

 

October 2016 Newsletter

Read the October newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our October survey continues the focus on renaming our newsletter.   Please nominate as many ideas as you want—the survey is open for you to complete it multiple times.  You can even nominate the name we already have if you want!  Austin has a style all its own so let’s reflect that in our chapter newsletter.

The deadline for nominating new names will be October 31, 2016

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser

https://www.surveymonkey.com/r/B6JY5D7

AIEF Auction and Raffle Deadline Extended to October 14, 2016

We appreciate the over 60 items donated to our online Auction by Chapters, Companies, and individuals and available to all ARMA Members to bid on.  In addition we also appreciate the following donations

Washington DC Chapter: Five (5) Ipad Minis and MacBook Air for the raffle. 
ACCESS: Two (2) IPad minis for the online auction.

The raffle and auction deadline has been extended to September 30.  Please consider taking part in one or both of these events to raise funds for the scholarship opportunities offered by the AIEF.

Online Auction: Over 60 donations of incredible gift items to prepare for your holiday season or just spoil yourself! CLICK HERE to get to the site.

Online Drawing: Wanna Win A MacBook Air or one of IPad Mini?? CLICK HERE

September 2016 Newsletter

Read the September newsletter here.

For optimal reading experience and proper page, graphical and web link rendering, please use Internet Explorer to view this newsletter.  If you do not have Internet Explorer, you can download and save the PDF, then open it in Adobe Acrobat Reader. Google Chrome (browser) is another recommended alternative. 

Our new September survey focuses on renaming our newsletter.   Please nominate as many ideas as you want—the survey is open for you to complete it multiple times.  You can even nominate the name we already have if you want!  Austin has a style all its own so let’s reflect that in our chapter newsletter.

The deadline for nominating new names will be October 21, 2016

Click HERE to complete the survey

If link does not work, copy and paste this URL into your browser

https://www.surveymonkey.com/r/B6JY5D7

 

Friend of ARMA Cards

Friend of Austin ARMA Card provides Great Benefits

Something new this year is our “Friend of Austin ARMA” card. This card will be available for any of our attendees that are not yet chapter members including sponsors, colleagues and friends that you bring to the meeting. It will allow the holder of the card to attend 3 meetings and 1 workshop at member prices! 

Cards will be available at the meeting for any guests, and in order qualify for the card, the guest’s e-mail address will be submitted to ARMA International to provide additional information regarding the benefits of joining.

 Please contact the Membership Co-Chairs Azure Brown (abrown4@austincc.edu) and Michelle Stafford (mdstafford@pcsi.org) with any questions.

The Chapter Meeting Pre-Pay Card is Back!

Austin ARMA is happy to announce that we will again have prepay meeting cards available for purchase on location at our upcoming September 20th meeting. meeting cards can also be purchased from our website for $30 (processing fees apply - see Membership and Event Payments for full pricing list ) to cover a member's meeting fees for the entire year!

The card will be stamped at each meeting in $5 increments. Also, if you have a colleague that you’d like to bring as a guest, you can use your meeting card to pay for their visit. The opportunity to purchase cards will also be available at all meetings with the reduced cost at each subsequent meeting.

Meeting cards may be purchased at the meeting or online.

BUY HERE