Chapter Board of Directors Elections - Coming in April 2015

If You Want To:

  • Get Involved With Your Chapter

  • Serve As A Leader for Your Chapter

  • Build Leadership Skills

Consider Serving On Your Chapter’s Board of Directors!

Nominations/volunteers for the following positions are especially welcome - these positions will be vacant next year: 

  • Treasurer                                   

  • Programs Co-Chair                 

  • Seminar Co-Chair                                 

  • Publicity Chair              

  • Webmaster Co-Chair 

Please contact Margaret Hermesmeyer, CRM, for more information about how to serve on the Austin ARMA Chapter Board of Directors by Friday, March 27.

Margaret Hermesmeyer, CRM 
utmargaret@ymail.com 
512-463-2154

Below are descriptions of each board position.

 
 

AUSTIN ARMA CHAPTER Board of Director Positions

President.  The President shall serve as the Chief Executive Officer (CEO) of the Chapter and shall:

  • Exercise general supervision over the affairs of the Chapter.
  • Be responsible for the enforcement of the Bylaws, the Articles of Incorporation, and all directives of the Board.
  • Preside at all meetings of the Chapter and of the Board.
  • Set the goals and agenda for the Chapter during his/her term.
  • Appoint, with the approval of a majority vote of the Board of Directors, all standing Committee Chairpersons, unless provided otherwise in this Constitution and Bylaws and if necessary, appoint members of all Committees or at his/her discretion authorize the Board to make such appointments.
  • Serve as ex-officio member of all standing committees except the nominating committee.
  • Keep the Board fully informed of the activities of the Chapter.
  • Deliver to his/her successor in office all books, papers, records and other property of the Chapter for which he/she is or may become responsible.
  • Serve as chapter contact for ARMA International and the Southwest Region.
  • Ensure reports are submitted to ARMA International and to the Southwest Region in a timely manner.
  • Other assigned duties.

Vice President.  The Vice-President shall:

  • Assist the President with his/her duties.
  • Assume all the duties of the President during his/her absence or disability.
  • Serve as an ex-officio member of and be responsible for coordinating the activities of all special committees.
  • Other assigned duties.

Secretary.  The Secretary shall:

  • Keep a written record of all meetings of the Board and distribute copies to the members of the Board and to others as requested.
  • Handle correspondence as directed by the President and/or the Board.
  • Perform other duties as may be assigned by the President and/or the Board.

Treasurer.  The Treasurer shall serve as the Chief Financial Officer (CFO) of the Chapter and shall:

  • Serve as custodian of all funds of the Chapter.
  • Receive all funds such as membership dues, fees for seminars and meetings, vendor sponsorships, and other payments to which the Chapter is entitled.
  • Disburse funds of the Chapter only as approved by the Board.
  • Deposit all funds in the name of the Chapter in depositories approved by the Board.
  • Provide budgets and statements of the financial condition of the Chapter at the close of each fiscal year and at each meeting of the Board or at such other reasonable times as the Board may require.
  • Prepare and submit tax documents (990 Form and Franchise Tax) yearly to maintain Chapter status and comply with all business laws.
  • Submit reports as required by the Board and the Association.
  • Coordinate with the other members of the Board to provide invoices as necessary.
  • Coordinate audit of financial records.
  • Submit reports as required by The Association.
  • Other assigned duties.

Program Chair.  The Program Chair(s):

  • Will feature programs consistent with the objectives and in the best interest of the Association.
  • With the assistance of the Board, be responsible for planning and execution of all monthly Chapter meetings including making arrangements for speakers, facilities, announcements, and other such details as required.
  • Recruit and coordinate any such volunteers as necessary to perform the above duties.
  • Perform other duties as may be assigned by the President and/or the Board.

Seminar Chair.  The Seminar Chair(s) shall:

  • With the assistance of the Board, be responsible for planning and execution of the
  • Chapter’s annual educational Seminar including making arrangements for speakers, facilities, announcements, and other such details as are required.
  • Recruit and coordinate any such volunteers as are necessary to perform the above duties. 
  • Serve as chairperson of the Seminar Committee.
  • Perform other duties as may be assigned by the President and/or the Board.

Membership Chair.  The Membership Chair(s) shall:

  • Be responsible for recruiting new Chapter members and retaining the Chapter’s current members.
  • Serve as a point of contact for individuals interested in joining the Association.
  • Follow-up with non-members who attend Chapter meetings as visitors.
  • Be responsible for the maintenance and upkeep of the Chapter’s mailing and membership lists.
  • Perform other duties as may be assigned by the President and/or the Board.

Publicity Chair.  The Publicity Chair shall:

  • Be responsible for publicizing Chapter events and activities. 
  • Be responsible for the timely production and distribution of other announcements and mailings as directed by the Board.
  • Coordinate with other members of the Board or Chapter to distribute additional communication as necessary.
  • Perform other duties as may be assigned by the President and/or the Board of Directors.

Newsletter Editor.  The Newsletter Editor shall:

  • Be responsible for the timely production of the Chapter newsletter that complies with the minimum requirements as prescribed by the Association’s application for Newsletter of the Year.
  • Serve as the point of contact for submissions to the Chapter’s newsletter.
  • Coordinate with the Publicity Chair and/or the Webmaster(s) to distribute each issue of the newsletter.
  • Perform other duties as may be assigned by the President and/or the Board.

Education Chair.  The Educational Chair(s) shall:

  • Act as Chapter Liaison to the Educational Development Committee of the Association.
  • Coordinate and make arrangements for speakers, facilities, announcements, and anything additional required to provide a series of educational workshops on Records and Information Management / Information Governance topics.  
  • Perform other duties as may be assigned by the President and/or the Board.

ICRM Liaison.  The ICRM Liaison shall:

  • Be a member in good standing of the ICRM or a member in good standing with the Association and the Chapter that can coordinate members in good standing of the ICRM for the purposes of this section K.
  • Serve as a point of contact for Chapter members interested in earning the CRM designation.
  • Act as Chapter liaison to the ICRM.
  • Be responsible for tracking current ICRM developments such as testing requirements and dates, and distribute this information to interested candidates.
  • Coordinate training sessions and/or study groups for those planning to test.
  • Perform other duties as may be assigned by the President and/or the Board.

Immediate Past President.  The Immediate Past President shall:

  • Provide advice to the President and the Board.
  • Serve as Chair of the Nominating Committee.
  • Serve as Chair of the Awards Committee.
  • Perform other duties as may be assigned by the President and/or the Board.

Chapter Sponsor Liaison.  The Chapter Sponsor Liaison shall:

  • Market the benefits of sponsoring the chapter to affiliated vendors.
  • Coordinating with the Treasurer for invoicing vendor sponsors.
  • Coordinating vendor sponsorships for all chapter activities.
  • Perform other duties as may be assigned by the President and/or the Board.

Web-Master(s).  The Web-Master(s) shall:

  • Create and /or maintain the Chapter’s website
  • Create and /or maintain the Chapter’s presence across any social media the Board agrees to join.
  • Perform other duties as may be assigned by the President and/or the Board.

Historian.  The Historian shall serve as the Records Management Officer (RMO) of the Chapter and shall:

  • Maintain the Chapter archives.
  • Maintain the Chapter Retention Schedule.
  • Perform other duties as may be assigned by the President and/or the Board.