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AUSTIN ARMA CHAPTER



To submit a job listing, fill out our Job Posting Form linked here: Job Posting Form. If you have any questions or have trouble with the form, email us at austinarmachapter@gmail.com. IMPORTANT NOTE: Postings will be removed from the website after 3 months.

Open Job Listings

(For The Central Texas Region)


 

  • Wednesday, January 18, 2023 1:56 PM | Crystal Koutz (Administrator)

    >> CLICK HERE FOR DETAILS <<

    Records Analyst III - 7482

    WHAT YOU’LL DO

    The Records Analyst will work in a fast pacedmulti-faceted environment for the Texas Department of Agriculture's (TDA) Food and Nutrition (F&N) Division to ensure the division maintains an optimal, accurate and up-to-date electronic record management system that maximizes division efficiency in storing, maintaining and accessing a large volume of documents. You will perform tasks associated with assigned projects to accomplish division goals, including processing and tracking, activities related to placement of Contracting Entities on the National Disqualified List and other information required by state and federal regulations. You will work under limited, supervision with considerable latitude for the use of initiative and independent judgment.

    PRIMARY RESPONSIBILITIES

    Oversee, establish, monitor and maintain a systematic process for the creation, use, maintenance, preservation and destruction of F&N records in electronic and paper format ensuring compliance with state and federal regulations.

    Instruct and train others on the systematic process for the creation, use, maintenance, preservation and destruction of F&N records. Develop and maintain written processes, reference guides and training resources. 

    Provide targeted quality assurance checks to ensure the accuracy of the data in the electronic records management system. Identify root causes inhibiting optimal record management processes; analyze operations and opportunities within the electronic record keeping system; prepare reports of findings, recommendations and justifications for procedural changes.

    Coordinate with other key resources to ensure contractors, staff and agency processes are emphasize safeguarding sensitive data and ensure the overall security and privacy of the system.

    Work closely and coordinate with the TDA Records Management Specialist to ensure that the TDA F&N division is adhering to appropriate records management, including maintenance of storage, file rooms; workstations and conference rooms, to include coordinating bulk item removal, file management and storage organization.

    Develop and utilize tracking tools, spreadsheets and databases as necessary to track data and projects efficiently and effectively.

    Serve as F&N point of contact for updating the National Disqualified List (NDL) with United States Department of Agriculture, maintaining the Texas Summer Food Service Program Excluded List and managing the State Agency List and manage all NDL files and track request to be removed from this list.

    Compile information for United States Department of Agriculture (USDA) reports, public information requests and reports requested by management.

    Provide backup for Central Services Team, including but not limited customer service functions, and travel document review.

    Follow all TDA policies and procedures.

    Perform other duties as assigned.

    >> CLICK HERE FOR DETAILS <<

  • Sunday, January 01, 2023 9:04 AM | Crystal Koutz (Administrator)

    Apply at

    Jobs @ City of Austin | Business Process Specialist (austincityjobs.org)

    Job Type

    Full-Time

    Division Name

    City Clerk-Records Center

    Minimum Qualifications

    Education and/or Equivalent Experience: 

    • Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job.
    • Experience may be substituted for education up to a maximum of four (4) years.

     

    Licenses or Certifications:

    • None.

    Notes to Applicants

    The Office of the City Clerk requires that you be in person, with the opportunity of two days of telework per week upon completion of probationary period.

     

    Applicants must have experience in working in cross functional teams, knowledge of training methodologies and techniques. This position provides consulting services to other City Departments on professional records and information management theory, best practices, principles, standards, industry trends, technologies, and compliance requirements. Working directly with City Departments to analyze the data retained by each office, evaluate business processes to ensure compliance with both Records Management and Security requirements. Will work closely with the Chief Information Security Office on a variety of projects including data classification as well as with the Law Department, IT Management, Austin History Center, etc. to implement Information Governance practices and recommendations.

     

    In this position, the ideal candidate must have the following preferred experience and will be responsible for the following activities.

    • Ability to demonstrate innovation, adaptability, and business sense in decision making.
    • Ability to write formal policy and procedure documentation.
    • Assist in planning, executing, and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas.
    • Develop and maintain databases to support data analysis and research findings for business projects.
    • Assist in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements.
    • Write reports that summarize findings, data collection techniques, implementation options, etc.
    • Establishes project schedules using project planning software/tools, updates, and maintains project status reports. Communicate project/process status.
    • Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives.
    • Facilitates and documents meetings, action items, and processes using flowcharting methodologies.
    • Maintains positive working relationships with managers, supervisors, employees, and other stakeholders to gain their cooperation and support.

    Pay Range

    $28.71 – $35.88

    Job Close Date

    01/13/2023

    Preferred Qualifications

    Preferred Experience:

    • Experience in leading analysis and evaluation of the effectiveness of record-keeping operations City-wide using knowledge of professional information governance and management theory, best practices, principles and standards, industry trends, compliance requirements, and legal retention requirements.
    • Experience in providing technical and best practice recommendations and participates in the development and information of the City-wide records and information management program including indexing, archival, retention, disposition, and classification policies, standards, and procedures.
    • Knowledge of document management systems, document scanning technologies, content management systems, databases, and department/enterprise business applications.

    Certification in Information Governance/Information Management (Certified Records Manager, Information Governance Professional, Certified Information Professional or similar certification) is preferred.

    Duties, Functions and Responsibilities

    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas.
    2. Develops and maintains databases to support data analysis and research findings for business projects.
    3. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements.
    4. Write reports that summarize findings, data collection techniques, implementation options, etc.
    5. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status.
    6. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives.
    7. Facilitates and documents meetings, action items, and processes using flowcharting methodologies.
    8. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.

    Responsibilities – Supervision and/or Leadership Exercised:

    None.

    Knowledge, Skills and Abilities

    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Knowledge of business strategies, objectives, planning, development and management processes and process improvement.
    • Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling.
    • Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes.
    • Knowledge of performance measures, quality improvement programs and project management methods.
    • Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic.
    • Skill in using computers and related software applications.
    •  Skill in data analysis and problem solving.
    • Ability to quickly recognize and analyze irregular data and situations.

    Ability to work independently and with teams.

     Criminal Background Investigation

    This position does not require a Criminal Background Investigation

    EEO/ADA

    City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

     

     

    • The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.


  • Friday, December 02, 2022 11:09 AM | Crystal Koutz (Administrator)

    Records Information Architecture (RIA) Program Manager

    >>CLICK HERE TO APPLY<<

    Job Number:  Job no: 496929

    Company Name:  Lower Colorado River Authority

    Department / Business Area:  Information Management/Legal Services

    Job Type:  Full Time Position, 40 Hours A Week

    Location Type:  Hybrid Schedule

    On-Site Address:  3701 Lake Austin BLVD., Austin, Texas 78703

    Other Information:  Competitive salary, Can also apply on Linked-In

    Position Summary:  LCRA is looking for a Records Information Architecture (RIA) Program Manager to serve at an expert level facilitating transformation of records management. RIA Program Managers expertise will include local government records management requirements and act as a liaison and advisor to business areas for all records and information related matters. Collaborates with internal customers to develop electronic content management best practices for specific business needs. This position requires specialized depth and/or breadth of expertise to have the ability to develop a document architecture to meet the requirements of the departments / business areas. Interprets business issues and recommends best practices. Solves complex problems; takes a broad perspective to identify innovative solutions. Works independently, with guidance in only the most complex situations. May lead functional teams or projects.

    Minimum/Required Qualifications:  

    - Twelve or more years of experience in records or information management, database administration, business systems analyst or library science.

    - A degree(s) in records and information management, library science or related field may be substituted per LCRA guidelines for certain years of experience.

    Other Desired Qualifications:

    - Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation

    - Information Governance Professional Certification (IGP)

    - Certified Information Professional (CIP)

    - Demonstrated ability to develop, document, lead, and communicate processes while providing recommendations on execution of strategies.

    - Experience in the energy or public utility industry

    - Experience in process improvement or project management

    Duties / Job Functions:

    1) Serve as the technical expert in document management to design the layout for uploading records in appropriate databases having the ability to capture business requirements and process workflows.

    2) Supports departments in managing their physical and digital records to ensure compliance with LCRA's retention schedule. Analyzes existing records management procedures within assigned departments of responsibility and assesses the need for modifications. Identifies necessary changes or enhancements and anticipates their impacts to business processes.

    3) Collects business requirements to perform workflow and process analyses and implements procedural modifications that remain compliant with standardized processes but enhance information accessibility.

    4) Works with Digital Services to leverage automation in electronic content management systems to automatically apply retention schedules and access restrictions. Collaborates with cross functional teams to ensure proper information/record classifications, metadata and retention requirements for each business area are applied in the electronic records management system and in alignment with LCRA retention schedule.

    5) Facilitates the processing of Authorizations for Destruction (AFDs) or legal e-discovery requests between department and internal business areas.

    6) Communicates professionally with customers to ensure timely processing and quality service delivery of requests.

    7) Develops and administers training programs for staff and user departments to ensure standardization of electronic document and records systems and their effective use.

    8) Performs work by traveling independently to various locations as scheduled.

    You gain:

    - Competitive salary & medical, dental, vision and legal insurance

    - Paid time off, including time for vacation, sick and family care leave

    - 401(k) match up to 8% that includes a student loan 401(k) contribution program option

    - Life and disability insurance

    - Wellness program including wellness incentive

    - Extensive learning & development programs And more

    - all to create a compelling and rewarding work environment.

    Information About The Company: LCRA exists to serve the people of Texas. It’s been that way since the state Legislature created us in 1934. We continue that legacy today by providing a multitude of vital services to our customers and communities. Our mission To enhance the quality of life of the Texans we serve through water stewardship, energy and community service. What we do We produce and deliver electric power, manage the lower Colorado River and provide a reliable water supply, manage a public parks system and support community development. LCRA is funded by revenue we generate, the vast majority of which comes from generating and transmitting electricity. A very small portion of our revenue comes from selling water. We do not receive state appropriations or have the ability to levy taxes.

    >>CLICK HERE TO APPLY<<

To submit a job listing, fill out our Job Posting Form linked here: Job Posting Form. If you have any questions or have trouble with the form, email us at austinarmachapter@gmail.com. IMPORTANT NOTE: Postings will be removed from the website after 3 months.



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ABOUT US...

The Austin ARMA Chapter is chartered under ARMA International.  ARMA International is a not-for-profit association and the leading authority on managing records and information.  The Austin ARMA Chapter operates in the beautiful capital of Texas and the chapter is part of the Southwest Region of ARMA International.


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austinarmachapter@gmail.com
(512) 937-3347 (leave a message for a return call)
P.O. Box 27435, Austin, TX 78731-3064

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