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AUSTIN ARMA CHAPTER

Records & Information Management Job Listings

(For The Central Texas Region)


To submit a job listing, please email us at austinarmachapter@gmail.com with the job title, general description and link to apply.  Postings will be removed from the website after 3 months.

 

  • Friday, March 19, 2021 5:40 PM | Crystal Koutz (Administrator)
    Information Governance Supervisor Job Description:


    Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. We have an immediate opening in our Austin, TX office for an Information Governance Supervisor.

    The Information Governance Supervisor oversees the Information Governance program at specified office(s). This includes but is not limited to supervising a team across multiple offices including the hiring, firing, personnel evaluations and career planning. Also includes planning, project management and organizing day-to-day activities as well as short and long term projects. Interacts with internal and external customers, including the marketing of the program. Position includes budget creation and

    monitoring. Supervisors are expected to analyze systems and recommend improvements. Essential job functions include:

    • Responsible for the management of the local and regional Information Governance program, including development and implementation of policies and procedures.
    • Supervise and coordinate daily work of the Information Governance staff. Plan, schedule, and assign work tasks.
    • Supervise information creation, receipt, storage, retrieval and disposition.
    • Evaluate current records and information systems for completeness, efficiency and usefulness through auditing and staff and user interviews. Recommend improvements as necessary.
    • Ensure information security compliance such as ethical walls, protective orders, and legal holds.
    • Develop and administer training programs for staff and user departments to ensure standardization of systems and their effective use.
    • Prepare statistical reports on all aspects of program as required.
    • Conduct job performance reviews for assigned personnel. Prepare salary recommendations for approval by Senior Manager – Information Governance.
    • Assist in budgeting process for the department, including the creation of budget, regular monitoring of spend, recommending and justifying purchases and expenditures.
    • Performs other duties as may be required from time to time.

    PHYSICAL REQUIREMENTS

    The physical activity of this position:

    • Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
    • Kneeling. Bending legs at knee to come to a rest on knee or knees.
    • Crouching. Bending the body downward and forward by bending leg and spine.
    • Reaching. Extending hand(s) and arm(s) in any direction.
    • Standing. Particularly for sustained periods of time.
    • Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
    • Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
    • Pulling. Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.
    • Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
    • Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
    • Grasping. Applying pressure to an object with the fingers and palm.
    • Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
    • Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
    • Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. 
    • Repetitive Motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
    The Physical Requirements Of This Position:
    • Medium Work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
    The visual acuity requirements including color, depth perception, and field vision:  

    The worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

    The conditions the worker will be subject to in this position:
    • The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

    CORE REQUIREMENTS

    • Ability to deliver superior service to all internal and external customers and communicate effectively.
    • Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required. 
    • Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required. 
    • Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands.
    • Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product.
    • Ability to exercise good judgment at all times by making sound and practical decisions; ability to assume responsibility for decisions and act decisively under deadlines.
    • High level of professional integrity required; ability to maintain confidentiality and build trust.
    • Ability to lead and motivate the work of others; when applicable, ability to successfully manage direct report(s), including performance evaluation, goal-setting, employee development and problem-solving.

    POSITION REQUIREMENTS

    • 2-year degree required; 4-year degree preferred.
    • Trade Training preferred; 3-5 years’ experience in related field required, preferably in a professional services environment. 
    • Specialized course work in records management, business law, administrative management, legal studies, or information technology preferred.
    • Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general. Experience with FileTrail and NetDocs preferred.
    • Ability to operate standard office equipment.
    • May require overnight travel.
    We offer competitive compensation and a comprehensive benefit package including medical, dental, vision, 401K, and much more.

    Please include a cover letter and resume when applying.

    EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.


  • Thursday, December 17, 2020 6:34 PM | Crystal Koutz (Administrator)

    Organization: Texas Department of Public Safety 

    Primary Location: Texas-Austin ***This position can work from anywhere in the state***

    Job: Management 

    Schedule: Full-time 

    Standard Hours per Week: 40.00 

    Travel: Yes, 5 % of the Time 

    Salary (Pay Basis): 6,926.12 - 8,437.31 (Monthly) 

    Number of Openings: 1 

    Closing Date: Jan 5, 2021, 11:59:00 PM 

     

    To learn more or apply, please visit: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00012606

    GENERAL DESCRIPTION:   Performs advanced (senior-level) managerial work administering the daily operations of the Records Program within the Crime Laboratory Service.  Work involves establishing goals and objectives; further developing guidelines, procedures, and policies as it relates to the Records Program of the Crime Laboratory Service; coordinating and evaluating program activities.  Plans, assigns, and supervises the work of others.  Works under limited supervision, with considerable latitude for the use of initiative and independent judgement.

    The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. 00J, 00K, 00L, 34A, 01, 20, 70, 0205, 8U000, 9G100, 86MO, 86PO, 00P, 00R, 00T, 00X, 00Z, 13A, 15A, 17A, 25A, 46A, 88A, 92A, 111X, 112X, 113X, 114X, 611X, 612X, 621X, 631X, 641X, 648X, 0802, 0207, 0203, 8991

    ESSENTIAL DUTIES / RESPONSIBILITIES:

    1.    Oversees and directs the performance of a variety of technical, training, research, planning, policy, assessment, and administrative activities related to the Laboratory Records Program.

    2.    Develops and implements plans and policies related to the records program to improve functionality and to comply with state laws, Department policies, and accreditation standards.

    3.    Oversees activities and revises program policies and practices related to the release, storage, retention, organization, and disposition of laboratory records.

    4.    Directs regular monitoring and auditing activities.  Analyzes data and implements program revisions to address trends, deficiencies, and opportunities for improvement.

    5.    Directs and coordinates training for internal and external stakeholders and liaises with the laboratory Quality Assurance Program.

    6.    Coordinates the Laboratory review and submission of proposed amendments to the Department records retention schedule.

    7.    Identifies Laboratory vital records; coordinates the Laboratory development and review of records protection and disaster recovery plans.

    8.    Writes, reviews, and edits reports related to program area; provides management with current information.

    9.    Helps develop and implement new polices related to the program area.

    10.    Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

    11.    Perform other duties as assigned.

    GENERAL QUALIFICATIONS and REQUIREMENTS:

    Education – Graduation from an accredited four-year college or university with Bachelor’s degree.  Bachelor’s degree in Criminal Justice, Physical Science, or Information Management is preferred.

    Experience – Minimum of eight (8) years’ experience in an accredited forensic testing or calibration Laboratory or a minimum of eight (8) year’ work experience with records and information management.

    Substitution Note:  Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

    Licensure and/or Certification – Must possess a valid driver license from state of residence.

    Laboratory/Forensic and Regulatory Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to forensic analysis of evidentiary samples, the associated documentation, laboratory-specific information management systems and information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.

    Supervisory/Managerial/Leadership skills – Knowledge of management and supervisory methods and principles, performance and productivity standards, and fiscal/budget management.  Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness, and provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.

    Records Management Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to the design, implementation, and management of a records management program; of records management laws, regulations, and policies; and of principles and concepts of information governance.

    Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.  Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.

    Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

    Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.

    Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.

    Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

    Technology (computers/hardware/software/operating systems) – Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Laboratory Information Management System (LIMS), Adobe Acrobat, and appropriate levels of proficiency with other utilized software and systems and be able to learn new software/systems.

    Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

    Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

    Travel and/or Schedule – Ability to work non-normal business hours as needed.

    APPLICATION

    Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

    DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS.  ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

    To learn more or apply, please visit: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00012606



ABOUT US...

The Austin ARMA Chapter is chartered under ARMA International.  ARMA International is a not-for-profit association and the leading authority on managing records and information.  The Austin ARMA Chapter operates in the beautiful capital of Texas and the chapter is part of the Southwest Region of ARMA International.


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