AUSTIN ARMA CHAPTER

Records Analyst II

Company Name:  Texas Workforce Commission, Records Management Center/Document Services

Company Location: 4405 Springdale Rd. Suite C, Austin, TX 78723

Salary/Pay Range: $3,958.34

Job Type: Full-Time, On-Site Only

Hours/Days Expected To Work: 8:00-5:00pm /Monday - Friday / In Office

Position Summary:

Records Analyst II

Are you an experienced Records Analyst who is focused on timely, accurate completion of projects? Are you knowledgeable with consultive services and technical assistance work?

Who we are:

TWC connects people with careers all over the state. While we are headquartered on the north lawn of the Texas State Capitol in Austin, we have offices statewide. We're a Family Friendly Certified Workplace with a great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits.

This Records Analyst position will assist the agency Records Management Officer with the management and implementation of TWC records management program. This position is an “in the office” position located at the Records Management Center, 4405 Springdale Road, Austin, Texas.

What you’ll do:

The Records Analyst performs complex (journey-level) records and information management work. Work involves designing, evaluating, reviewing, recommending, creating, implementing, updating, and maintaining a records and information management program. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

You will be Trusted to:

Assist with developing, maintaining, and implementing the agency’s records retention schedule.

Assist with the identification of vital records and the creation and maintenance of the agency’s vital records protection and disaster recovery plans.

Assists with developing and conducting records management training for agency staff and promotes awareness and understanding of records and information management.

Assist in developing program policies, procedures, standards, and manuals in accordance with records management program objectives and goals.

May assist in developing and conducting surveys, inspections, or reviews to determine compliance with records management requirements, laws, regulations, policies, and procedures.

May prepare administrative reports, studies, and specialized research projects.

Oversee the completion and ongoing maintenance of the department’s records inventory.

Advise and assist records management liaisons and agency staff on a variety of matters related to records and information management.

Communicate with customers on records requirements, attend meetings and conferences related to records management.

Maintains the agency records disposition log(s).

Perform related work as assigned.

Minimum/Required Qualifications:

Completion of three years (90 semester hours) of accredited college or university.

One year of full-time experience in records management work may be substituted for each year (30 semester hours) of education.

Other Desired Qualifications:

Knowledge of records management theory and practice.

Knowledge of design, implementation, and management of a records management program.

Knowledge of records management laws, regulations, rules, policies, and procedures.

Knowledge of principles and concepts of information governance of various phases of records and information management.

Ability to research, analyze and evaluate data and information to formulate conclusions and communicate guidance orally or in writing.

Ability to apply standardized information management strategies and procedures to unusual and/or critical situations.

Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Experience in Customer Service

Experience/skill in utilizing Microsoft Office programs and applicable software.

Ability to manage multiple priorities and deliver high quality work with great attention to detail and accuracy.

Ability to follow prescribed records management standards.

Ability to communicate effectively

May involve travel up to 10% to other agency location and the ability to lift 45 pounds.

Ability to work 8:00 a.m. to 5:00 p.m., Monday through Friday.

A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.

Other Information:

Benefits include medical insurance, sick leave, vacation leave and retirement benefits. Learn more: https://www.ers.texas.gov/benefits-at-a-glance.

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Research Associate / Librarian For Law Firm

Company Name:  Momentum Search Partners

Company Location: Downtown Austin, TX 78701

Salary/Pay Range: $60-$65k

Job Type: Full-Time, On-Site Only

Hours/Days Expected To Work: 8-5, M-F

Position Summary: Assist with research requests and paper & electronic files

Minimum/Required Qualifications: 2+ Years

Duties/Job Functions:

Conduct in-depth research and critical analysis as requested. Perform cite checking duties on briefs requested by attorneys and staff Capture/catalog reference information for future research requests Act as one of the resident experts in use of Westlaw and other research platforms, ensuring that databases are functioning as expected Coordinate/organize training sessions on firm research applications and resources Manage and track online and print publications Assist with the administration of multiple vendor accounts for multiple offices, including password management Perform quality review research of all new firm clients Identifies, evaluates, and demonstrates relevant new technologies, particularly law office and legal practice application

APPLY HERE

APPLY HERE

RESEARCH & RECORDS SPECIALIST

Company Name:  Momentum Search Partners

Company Location: Downtown Austin, TX 78701

Salary/Pay Range: $60-$65k

Job Type:  Full-Time, On-Site Only

Hours/Days Expected To Work: M-F 8-5

Position Summary:

This position assists with the creation, tracking, release and retention processes of physical and electronic files. Also conducts searches at the request of attorneys and paralegals. Law firm experience and using legal research tools, such as Westlaw and LexisNexis is required.

Minimum/Required Qualifications: 2+ Years With A Law Firm

Other Desired Qualifications:

Associate's degree in Information Technology, Business, or related field required. Bachelor's degree preferred. Strong analytical skills Self-motivated and able to handle tasks with minimal supervision Basic level proficiency with Microsoft Word, Excel, Access, Project and Outlook

Duties/Job Functions:

This position assists with the creation, tracking, release and retention processes of physical and electronic files. Also conducts searches at the request of attorneys and paralegals. Law firm experience and using legal research tools, such as Westlaw and LexisNexis is required.

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Records Manager (Program Specialist IV)

Health and Human Services Commission

Closing Date: 03/08/2023

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Job Description:

What Will You Be Doing?

As a Records Manager guided by Health and Human Services Commission (HHSC) leadership, you’ll play a vital role in ensuring the proper management and maintenance of important records for the Department of State Health Services (DSHS). With moderate independence and the ability to use your initiative and judgement, you’ll serve as the go-to expert for records management at DSHS. As the primary point of contact for DSHS records management issues, you’ll provide technical assistance, training, and guidance to DSHS employees, helping them navigate complex policies and procedures.

Your ability to analyze legislation and develop records management policies will put you on the forefront of ensuring the agency's records management functions comply with the latest regulations. Your expertise and guidance will ensure that critical information is well-maintained and readily accessible, making a real impact on the success of DSHS. 

Essential Job Functions:

How Will You Do It?

As a Records Manager for DSHS, you’ll ensure the proper management and maintenance of its records. By maintaining the DSHS Records Retention Schedule, you’ll play a critical role in coordinating regular reviews and making recommendations to improve the effectiveness of records retention policies.

Your expertise and training skills will be essential as you design and deliver internal training sessions, providing your colleagues with the knowledge and tools they need to succeed in records management.

As the central contact for DSHS records management issues, you’ll provide complex and extensive consultative and technical assistance, responding to routine questions and guiding employees on a range of topics such as managing electronic records, risk management, and effective utilization of off-site storage.

Your contributions to special projects and workgroups will help shape the agency's standards, policies, and procedures for handling and maintaining state records in compliance with state and federal law and best practices.

Your other duties, including monitoring the DSHS records inbox, processing and inventorying records, and traveling to assist programs, will help ensure the smooth operation of the records management function. With your passion for records management, attention to detail, and dedication to your work, you will be making a real difference in the success of DSHS and HHSC. 

Knowledge Skills Abilities:

How Do You Qualify?

Here are some of the tools you’ll bring to begin your successful career as a records manager:

• •     Knowledge of state and federal records management laws, rules, regulations, and guidelines
• •     Knowledge of standard practices and techniques of records management, including file management
• •     Skill in verbal and written communication
• •     Skill in organization and planning
• •     Skill in reading and interpreting technical procedures and government regulations and policies
• •     Skill in performing detail-orientated tasks with high degree of accuracy
• •     Skill in training adult learners.
• •     Ability to travel to other Austin office locations and occasionally other agency locations throughout the state 

Registration or Licensure Requirements:

Certified Records Manager (CRM), Certified Information Professional (CIP), Information Governance Professional (IGP), or comparable certification preferred but not required. 

Initial Selection Criteria:

Three years’ experience in records and information management. Education in records and information management or a related field may be substituted for experience. Two years' experience providing training to adult learners. Experience developing and/or interpreting policy. Familiarity with Health and Human Services preferred. 

Salary Range: $3,763.16 - $4,833.33

Additional Information:

Requisition Number 557352

Position is primarily a telework position with on-site work one day per week (as needed). On-site work will include physical records projects in a warehouse environment that will require candidates to be able to lift boxes of records weighing 35-50 lbs.

Applicants selected for an interview will be asked to provide a writing sample and an example of a training document that they have developed. 

MOS Code:

OS, YN, YNS, 611X, 612X, 641X, 712X, OSS, PERS, 8U000, 16GX, 60C0, 63C0, 86M0, 86P0, 88A0, 88B0

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Records Analyst III - 7482

WHAT YOU’LL DO

The Records Analyst will work in a fast paced, multi-faceted environment for the Texas Department of Agriculture's (TDA) Food and Nutrition (F&N) Division to ensure the division maintains an optimal, accurate and up-to-date electronic record management system that maximizes division efficiency in storing, maintaining and accessing a large volume of documents. You will perform tasks associated with assigned projects to accomplish division goals, including processing and tracking, activities related to placement of Contracting Entities on the National Disqualified List and other information required by state and federal regulations. You will work under limited, supervision with considerable latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Oversee, establish, monitor and maintain a systematic process for the creation, use, maintenance, preservation and destruction of F&N records in electronic and paper format ensuring compliance with state and federal regulations.

Instruct and train others on the systematic process for the creation, use, maintenance, preservation and destruction of F&N records. Develop and maintain written processes, reference guides and training resources. 

Provide targeted quality assurance checks to ensure the accuracy of the data in the electronic records management system. Identify root causes inhibiting optimal record management processes; analyze operations and opportunities within the electronic record keeping system; prepare reports of findings, recommendations and justifications for procedural changes.

Coordinate with other key resources to ensure contractors, staff and agency processes are emphasize safeguarding sensitive data and ensure the overall security and privacy of the system.

Work closely and coordinate with the TDA Records Management Specialist to ensure that the TDA F&N division is adhering to appropriate records management, including maintenance of storage, file rooms; workstations and conference rooms, to include coordinating bulk item removal, file management and storage organization.

Develop and utilize tracking tools, spreadsheets and databases as necessary to track data and projects efficiently and effectively.

Serve as F&N point of contact for updating the National Disqualified List (NDL) with United States Department of Agriculture, maintaining the Texas Summer Food Service Program Excluded List and managing the State Agency List and manage all NDL files and track request to be removed from this list.

Compile information for United States Department of Agriculture (USDA) reports, public information requests and reports requested by management.

Provide backup for Central Services Team, including but not limited customer service functions, and travel document review.

Follow all TDA policies and procedures.

Perform other duties as assigned.

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