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AUSTIN ARMA CHAPTER



Records & Information Management Job Listings

(For The Central Texas Region)


To submit a job listing, please email us at austinarmachapter@gmail.com with the job title, general description and link to apply.  Postings will be removed from the website after 3 months.

 

  • Tuesday, January 11, 2022 9:21 AM | Crystal Koutz (Administrator)

    Records Analyst

    https://ers.texas.gov/careers/job-postings/records-analyst-revised

    Position Title: Records Analyst (Revised)

    Salary Group: B15

    Posting Date: 10/18/2021

    Posting Number: 1320

    Salary Type: Monthly

    Closing Date: Open Until Closed

    Class Number: 7480

    Salary Range: $4,000.00

    Number of Positions: 1

    Essential Functions

    Our mission is simply stated:  ERS offers competitive benefits to enhance the lives of its members.  Each team member across the agency contributes to our ongoing success. 
    Seeking experienced Records Analyst to perform routine (journey-level) records and information management work for the records management unit of the Operations Support Division. The Records Analyst monitors, coordinates and implements the Records Management program. Work is performed under the supervision of the Manager of Operations Support and agency Records Management Officer (RMO) with latitude for the use of initiative and independent judgment.

    Essential Functions includes, but is not limited to

    • Assists with planning and coordinating the agency records management program, including records creation, retention, retrieval, maintenance, protection, storage, and disposition.
    • Assists with planning and coordinating the records management scanning operations to ensure that documents are scanned according to policies and procedures.
    • Assist in developing, organizing and maintaining the agency’s records retention schedule to keep it current and maintain certification.
    • Serves as the division Records Coordinator or Assistant Records Coordinator responsible for implementing the records management program within the division.
    • Identifies procedural and technical inefficiencies and recommends solutions.
    • Assist with developing and maintaining records management policies, procedures and system documentation.
    • Inventories records, researches retention requirements, studies needs and processes and prepares lists, analyses, and reports in accordance with agency needs, known requirements and good records management practices.
    • Assists with developing and presenting records management education programs for agency staff.
    • Stays current on state and federal records management law, agency records requirements and current technology applicable to records management and related technology.

    Required Minimum Qualifications

    Your application for employment must reflect how you meet each of the following minimum qualifications:
    1. Graduation from an accredited four-year college or university.  Each year of records management work experience over the required minimum may be substituted for one year (30 semester hours) of required college credit.
    2. Two (2) years of full-time, recent records management experience, including experience developing, maintaining and/or implementing records retention schedules.
    3. Two (2) years of professional experience in developing and presenting training.
    4. Two (2) years of experience in document imaging and/or microform management.

    Preferred Qualifications

    Your application for employment should reflect how you meet the following preferred qualifications:
    1. Bachelor’s degree from an accredited college or university in public/business administration, history, government, library/information science, or related field.
    2. Experience with pension and/or benefits records.
    3. Experience using MS Access or Filemaker Pro for managing records retention schedules.
    4. Experience using MS SharePoint.
    5. Experience in electronic records management.
    6. Record management experience in a Texas State agency.
    7. Certified Records Analyst (CRA) designation.
    8. Certified Records Manager (CRM) designation.
    9. Information Governance Professional (IGP) designation.

    Other Information

    PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
     
    Other Information: Must be able to lift boxes, equipment, and/or furniture weighing up to 50 pounds. May work in dusty conditions.  This position may require access to privileged, confidential, or sensitive data.  ERS will conduct either a TXDPS or FBI criminal history check on all new hires.  For more information about this policy inquiries can be made to employment@ers.texas.gov.

    How to Apply:  Submit a State of Texas Application for Employment with an ERS Qualifications Form & other required materials, if any, to the ERS, Human Resources Office by 5 p.m. CST on the closing date.  Resumes will be accepted only as supplements to an application. Please contact a Human Resources representative if you need assistance or require accommodation during the application process.
     
    Email:        Employment@ers.texas.gov                 Web:  www.ers.texas.gov
    Fax:           (512) 867-3161                                      Relay Texas TDD: (800) 735-2989                                                                             

    Military Occupational Specialty (MOS) Codes

    Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty (https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_LibraryandRecords.pdf) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply.  Please contact Human Resources at employment@ers.texas.gov  with questions or for additional information.

  • Tuesday, January 11, 2022 9:18 AM | Erica Siegrist (Administrator)
    Whole Foods: Senior Records Management Analyst

    https://wholefoods.wd5.myworkdayjobs.com/wholefoods/job/TX-Austin---Global-Support/Senior-Records-Management-Analyst_Req-20211203018

    Job Description

    Responsible for administering and/or advising on the full life cycle of Records Management, from record creation through disposition. Engages with business clients to ensure effective identification, classification, storage, retrieval, tracking, and final disposition of all physical and electronic records. Provides communication, advice and training on the full range of Records Management systems, processes, and guidelines / requirements. Ensures company compliance with established procedures and regulations.

    Responsibilities:

    • Provides Records Management program/system development, administration and support company-wide.
    • Consults with business stakeholders on legal and regulatory requirements for managing, retaining, and disposing of records.
    • Develops, publishes, and delivers awareness communication and training on records retention and management policies and practices.
    • Creates, implements, and monitors records lifecycle management strategies, including proper legal filing and retrieval, storage processes, and disposition strategies.
    • Assists business teams in the development of appropriate Record Management risk assessment, audit, and issue remediation plans.
    • Liaises with IT and key business stakeholders to select and deploy Records Management systems and processes.
    • Handles inquiries and requests from internal and external stakeholders.
    • Ensures effective and appropriate Records Management support for internal and external audits.
    • Ensures effective systems are in place to classify, file, protect, retain, and dispose of records in a manner that adheres to company policy and is legally compliant.

    Skills:

    • Ensures alignment between the Records Management function and the organization’s overall vision, values, mission, and business strategy.
    • Comprehensive understanding of current and proposed company policies and applicable federal, state, and local requirements for record identification, storage, retention, and disposition.
    • Demonstrates exceptional interpersonal communication skills and levels of tact, diplomacy, and confidentiality.
    • Communicates effectively with all types of audiences, internally and externally, including senior management.
    • Effectively represents WFM to a wide range of internal and external stakeholders.
    • Applies analytical skills to evaluate and interpret complex situations.
    • Presents problem analysis and recommended solutions in a creative and logical manner.
    • Handles a diverse range of issues requiring evaluation of a variety of factors, including business trends.
    • Analyzes complex and ambiguous problems.
    • Identifies opportunities for process and procedure enhancement to drive efficiency and improve service levels.
    • Demonstrates strategic understanding of WFM’s and supported region / stores business objectives, competitive strengths, and opportunities.
    • Demonstrates exceptional knowledge of the WFM product mix, supply base, and retail operations.
    • Collaborates with functional and cross-functional Team Members on a regular basis.
    • Networks with senior internal and external personnel in own area of expertise.
    • Ensures team commitment to and delivery of excellent customer service.

    Education & Experience:

    • BA/BS degree and 4-6 years’ relevant experience OR equivalent combination of education and relevant experience.
  • Friday, December 03, 2021 12:41 PM | Erica Siegrist (Administrator)

    Apply Here

    General Description: Neubus is seeking a Records Management Coordinator to provide consultation to a government entity to help retain and maximize the value of information by categorizing, storing, and protecting it efficiently.

    Apply Here

  • Monday, October 25, 2021 12:58 PM | Crystal Koutz (Administrator)

    Apply Here

    General Description: This Administrative Manager will be responsible for supervising and managing the daily activities, operations, and personnel supporting Austin Energy’s information programs and related compliance activities, specifically, Records and Information Management and Public Information Requests.  This role provides technical and managerial support to functional divisions of Austin Energy as it relates to information compliance activities and associated risk management.

    Apply Here


  • Monday, October 25, 2021 12:56 PM | Crystal Koutz (Administrator)

    Title: Court Clerk I 

    Apply Here 

    Job Summary: The Travis County Juvenile Probation Department is looking for two (2) Court Clerk I positions in our Court Administration/ Court Management unit to assist within judicial proceedings and one Court Clerk I position for our Records Management unit.

    Under moderate supervision, you will perform a variety of legal clerical duties in response to actions of the courts. The duties listed are based on the position type. This includes but is not limited to:

    • Performing case processing within judicial proceedings as part of a two Court Clerk team.
    • Conducting extensive case data entry into the case management system while ensuring accuracy of the legal record.
    • Maintains multiple legal file folders
    • Using independent judgment interpreting and applying procedures and precedents to specific misdemeanor and felony juvenile cases.
    • Coordinating and carrying out duties involved in assigned causes of action.
    • Performing detailed and complex legal procedures associated with the receipt, review, and filing of court documents.
    • Reviewing and analyzing legal documents, indexes documents by applying appropriate category codes and scans documents into electronic imaging systems.
    • Preparing and issuing a variety of legal documents and court orders.
    • Assessing fees and performing cashier duties.
    • Assisting the public and act as a liaison between the department, courts, other agencies and the public. 

    Please let me know if you need any additional information.

    Thank you,

    Lyndsey Posada

    HR Specialist II - Recruiting

    Travis County Juvenile Probation Department

    Phone: (512) 854-1515

    E-mail: lyndsey.posada@traviscountytx.gov

    Apply Here

ABOUT US...

The Austin ARMA Chapter is chartered under ARMA International.  ARMA International is a not-for-profit association and the leading authority on managing records and information.  The Austin ARMA Chapter operates in the beautiful capital of Texas and the chapter is part of the Southwest Region of ARMA International.


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austinarmachapter@gmail.com
(512) 937-3347 (leave a message for a return call)
P.O. Box 27435, Austin, TX 78731-3064

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