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Records and Information Management Student Intern

Monday, February 07, 2022 11:45 AM | Erica Rice (Administrator)

TRS Logo Location: 

1000 Red River Street
Austin , Texas, 78701
United States

Application: https://trs.csod.com/ux/ats/careersite/5/home/requisition/466?c=trs

Records and Information Management Student Intern

Requisition ID: req466 Employment Type: Classified Temporary Full-Time (CTF)
Division: Records Management Compensation: 13.50 - 17.00, Monthly Salary
Location: TRS Job Closing: February 27th at 5:00 pm, CST


The Teacher Retirement System of Texas is the largest public retirement system in Texas, serving more than 1.5 million people. Innovation, technology, and collaboration make the difference as we strive to continue earning your trust every day. TRS improves the retirement security of Texas public education employees through our 'best in class' investment management and delivery of pension and health care benefits.

Our Mission: Improving the retirement security of TRS members by prudently investing and managing the Trust assets and delivering benefits that make a positive difference in their lives.

Note:  This position is a temporary, limited term assignment.


Want to make an impact?  Learn skills in records management and retention while gaining experience at a well-respected government agency?  Our expectations?  Understand our vision and apply your intellect and classroom knowledge to make an impact in the lives of public school employees.  

Our Records Information Management department is a microcosm within a larger organization where we value outcomes and skill, where you can take your hard earned knowledge and make impacts across the enterprise.  Do you want to gain direct experience at an organization that places a high-value on work-life balance and a family atmosphere?  Join our fast paced team that's what you'll get plus a whole lot more!  Our interns are paid a competitive salary, have access to the company gym, and parking downtown.  Most of all, you'll be making a positive difference in the lives of over 1.7 million Texas public education employees.  This is an excellent opportunity for a driven go-getter to show their initiative and grow professionally in a great team atmosphere!

Here at TRS, we don't just fill positions.  We recruit the best and brightest, and we'd love to hear more about you!

This position will start June 6th and end August 12th. 

Salary will be dependent upon education level:

Undergraduate (Junior or Senior) - $13.50/hour

Graduate Student - $17.00/hour

All applicants must submit a resume to be considered for the position.  The interview process will consist of a video interview in addition to an in-person interview.  If selected to move forward, applicants will receive written instructions for both steps via email.



Records Management

•Key Projects/Deliverables Board Management Records Consolidation, Metrics Reporting Project, Purge Process Improvement Project.

•Creates or reconciles inventories and updates databases.

•Assists in the classification and organization of materials and data, including indexing and abstracting.

•Audits data in retention database to ensure accuracy.

•Collects and analyzes statistics taken in support of the records retention/instruction program.

•Assists in drafting program documents, such as process documentation, retention schedule amendments, training presentations, and other documents as directed. 

General Functions

•May assist in researching, compiling, and analyzing data; entering data into spreadsheets, databases, and other automated applications; and preparing complex queries and reports.

•May review forms, correspondence, reports, and other documents for completeness and acceptability.

•May assist in reviewing and analyzing agency policies, procedures, and forms and recommending changes to improve efficiency and effectiveness.

•Assists in completing special projects and performs other work as assigned.

Performs related work as assigned



•Currently enrolled in and actively attending an accredited college or university as an undergraduate student with a declared major in Information Science, Computer Science, Business, a liberal arts field, or other relevant program AND within 12 months of graduation; OR

•Currently enrolled as a graduate student (Master or Doctoral) in a Library Science, Information Science, Computer Science, Liberal Arts, Business, or other relevant program.

•Applicant will be required to submit a copy of official college transcripts.  



Registration, Certification, or Licensure:


Preferred Qualifications

•Letter(s) of recommendation from program professor(s) are strongly encouraged.

•Experience using Microsoft Office software.

Knowledge, Skills and Abilities

Knowledge of:

•General office practices and procedures.

•General record and imaging management practices and techniques.

Skill in:

•Organizing and prioritizing work to manage a high-volume workload in a fast-paced environment, and completing work accurately while meeting deadlines.

•Conducting data searches and evaluations of large amounts of information, performing complex analysis of the data, and preparing concise and accurate reports and written/oral recommendations.

•Verbal and written communication of complex information that is accurate, timely, and based on sound judgment.

•Providing quality customer service.

•Reviewing documentation; properly applying complex laws, regulations, rules, and policies; and making decisions based on sound judgment.

•Using a personal computer in a Windows and Microsoft Office (Word, Excel) environment, and accurately performing data entry. 

Ability to:

•Establish and maintain harmonious working relationships with co-workers, agency staff, and other external contacts.

•Work effectively in a professional team environment. 

Military Occupational Specialty (MOS) Codes:
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at  careers@trs.texas.gov  with questions or for additional information.


The Austin ARMA Chapter is chartered under ARMA International.  ARMA International is a not-for-profit association and the leading authority on managing records and information.  The Austin ARMA Chapter operates in the beautiful capital of Texas and the chapter is part of the Southwest Region of ARMA International.

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