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Records Analyst III - 7482
WHAT YOU’LL DO
The Records Analyst will work in a fast paced, multi-faceted environment for the Texas Department of Agriculture's (TDA) Food and Nutrition (F&N) Division to ensure the division maintains an optimal, accurate and up-to-date electronic record management system that maximizes division efficiency in storing, maintaining and accessing a large volume of documents. You will perform tasks associated with assigned projects to accomplish division goals, including processing and tracking, activities related to placement of Contracting Entities on the National Disqualified List and other information required by state and federal regulations. You will work under limited, supervision with considerable latitude for the use of initiative and independent judgment.
PRIMARY RESPONSIBILITIES
Oversee, establish, monitor and maintain a systematic process for the creation, use, maintenance, preservation and destruction of F&N records in electronic and paper format ensuring compliance with state and federal regulations.
Instruct and train others on the systematic process for the creation, use, maintenance, preservation and destruction of F&N records. Develop and maintain written processes, reference guides and training resources.
Provide targeted quality assurance checks to ensure the accuracy of the data in the electronic records management system. Identify root causes inhibiting optimal record management processes; analyze operations and opportunities within the electronic record keeping system; prepare reports of findings, recommendations and justifications for procedural changes.
Coordinate with other key resources to ensure contractors, staff and agency processes are emphasize safeguarding sensitive data and ensure the overall security and privacy of the system.
Work closely and coordinate with the TDA Records Management Specialist to ensure that the TDA F&N division is adhering to appropriate records management, including maintenance of storage, file rooms; workstations and conference rooms, to include coordinating bulk item removal, file management and storage organization.
Develop and utilize tracking tools, spreadsheets and databases as necessary to track data and projects efficiently and effectively.
Serve as F&N point of contact for updating the National Disqualified List (NDL) with United States Department of Agriculture, maintaining the Texas Summer Food Service Program Excluded List and managing the State Agency List and manage all NDL files and track request to be removed from this list.
Compile information for United States Department of Agriculture (USDA) reports, public information requests and reports requested by management.
Provide backup for Central Services Team, including but not limited customer service functions, and travel document review.
Follow all TDA policies and procedures.
Perform other duties as assigned.
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